Satisfactory Academic Progress (SAP)

Progress (SAP)
Kate Cobb
Program Coordinator – SAP
Student Financial Services
Washington State University
Learning Outcomes
• Understand SAP rules and regulations
• Understand the difference between the three SAP deficiencies
• Obtain the ability to determine a student’s deficiency by studying examples
• Understand how the SAP committee decides whether a student’s appeal is
approved or denied
• Obtain the ability to determine if a student’s appeal is approved or denied
using the SAP Committee rubric.
What is SAP?
SAP stands for Satisfactory Academic Progress.
Federal and state regulations require WSU to establish,
publish and apply standards to monitor a student’s
progress toward the completion of their certificate or
degree program.
How SAP has Evolved Through
Our Last Year
• More student-centric; Working closer with student
• Automated system
• Consistent evaluation of appeals with SAP committee rubric
• More liberal and considerate when processing appeals
• Better Customer Service experiences for students
Some SAP Terminology
Meets SAP:
When a student is in a MEETS SAP Status, they are eligible for Financial Aid (as far as
SAP is concerned).
If a student is in a warning status, they will still be eligible to receive financial aid.
However, two warnings will place the student on a SAP disqualification.
Disqualification and Academic Plans:
Once a student is on SAP disqualification, they must submit a SAP appeal to be
considered for financial aid. If their appeal is approved they will be placed on an
academic plan.
Monitoring Academic Progress:
Students’ academic progress will be monitored at the end of each semester. If the
student passes their academic plan, they will be in a Meets SAP status. If they fail
their academic plan, they will have to appeal for Financial Aid again.
What is monitored under SAP?
Student Financial Services monitors a student’s:
• Cumulative Grade Point Average (GPA)
• Pace to Degree (PTD) – both Term (by semester) and
Cumulative (over-all) credit hours
• Maximum Time Frame
• Completion of Academic plan
These are all evaluated after each term of attendance.
ALL students – no matter their degree or financial aid status –
are monitored under SAP.
What are the SAP requirements
for Grade Point Average (GPA)?
Typically, Undergraduates and Second Bachelor’s Degree (Post-Bac’s) are
required to maintain a 2.0 Cumulative GPA or above
Colleges and Specific Scholarships may have different GPA requirements; these
are just the requirements for SAP.
If a student falls below a 2.0 GPA, they will receive a warning. After their second
warning in a row, they will go into SAP disqualification.
What does Pace to Degree
(PTD) Mean?
Pace to Degree is an ongoing measure that ensures a student is on track to complete
their degree, both on a term basis and cumulative.
PTD (Term) = # of credits successfully completed (in a term) ÷ # of credits attempted
(in a term)
Pace (Cumulative) = Cumulative number of credits successfully completed ÷
Cumulative # of credits attempted
Term Example: A student completed 3 out of 16 attempted credits. 3/16 = 0.18 = 18%
Cumulative Example: A student completed 17 out 31 attempted credits.
17/31 = 0.54 = 54%
What are the Pace to Degree
(PTD) requirements for SAP?
Students must pass at least 67% of their attempted credits per term and/or
overall to be in a MEET’s SAP Status.
If a student passes between 50% and 66% of their attempted credits per term
and/or overall, they will be on a SAP warning.
If a student passes below 50% of their attempted credits per term and/or
overall, they will be on a SAP disqualification.
What does Maximum Time
Frame (MTF) mean?
According to State and Federal regulations, and WSU policy, students must
complete their degree within a maximum time frame measured in credits.
Students who do not complete their degree within this credit-limit are not
considered to be making satisfactory academic progress and will be on SAP
disqualification, which means they must submit a SAP appeal to be
considered for financial aid.
This regulation is in place to ensure that the majority of students receive
funding for their degree. The Maximum Time Frame regulation ensures that
students get aid only for their degree.
What are the MTF requirements?
For Undergraduates, the MTF rule is 125% of their degree credit requirements –
this is mandated by the state of Washington.
A typical bachelor’s degree consists of a minimum of 120 credits – 125% of 120 is
150 credits. So a typical undergrad student is given 150 attempted credits to
obtain his/her first bachelor’s degree.
Post baccalaureate students are expected to complete their second bachelor’s
degree within 90 attempted credit hours.
Students studying to obtain their teaching certificate (outside a degree program)
are also expected to complete within 90 attempted credit hours.
When a student goes into a SAP Disqualification, they are required to submit a
SAP appeal via to be considered for Financial aid.
What is included in a SAP appeal?
• An explanation of circumstances
• A statement of resolution
• A list of classes and credits that the student is enrolled in
• If their deficiency is Maximum Time Frame, then they will also need to include
a letter from their advisor stating their anticipated graduation date and the
credits and courses they have left to complete.
• If the student has failed at least one academic plan in the past AND their
reason for deficiency is due to a medical condition, they will need to submit a
letter from their health care provider stating whether or not they feel the
student is well enough to return.
What is included in a SAP
Academic Plan?
The plan requires them to pass and complete a certain amount of credits.
If the student has a GPA disqualification, they will also be contracted to achieve
a 2.3 term GPA.
If they are Maximum Time Frame deficient, then they will be contracted to
complete, pass, and graduate with their degree by the term that their advisor
specifies, in addition to any other terms.
An example of an academic plan will look like this:
Complete and pass 12 Fall 2014 credit hours. Achieve a 2.3 term GPA. Complete,
pass and graduate with your bachelor’s degree by Spring 2015.
No further funding after Spring 2015.
Important points to keep in mind:
• Two or more warnings in a row = Disqualification
• Filing an appeal is not a guarantee of approval of financial aid.
• A student will be on a SAP disqualification if they fail one (or more) academic
plan(s), even if they appear to be in good academic standing.
• Reinstatement through the University is not the same as reinstatement of
Financial Aid. These are separate processes.
• Dropping classes may affect a student’s SAP status and therefore financial aid.
This depends on the student’s situation, past SAP history, and how many credits
they want to drop. It is best to have the student check with SFS before they drop
a course.
Important SAP Dates
• On January 5, 2015, the SAP Process will run for Spring 2015
• To get their aid before the first week of class, students MUST submit all
documentation for their SAP appeal between January 5 and January 9.
• SAP appeals will be accepted until the 30th day of the semester.
SAP Committee Rubric
Example 1: GPA Deficiency
Not Meet
Example 2: Pace to Degree Term
Example 3: Pace to Degree
Not Meet
Example 4: Maximum Time Frame
- 149
Maximum Time Frame –
Not Meet
Example 5: Failed Academic Plans
Pass 12 Fall 2013 credit hours.
• [email protected]
(Group) Hands on Training
1. Separate into groups of 3 or 4.
2. Study your student example.
3. Determine what will be needed in their appeal.
4. Using the SAP committee rubric, determine if the student’s appeal
will be approved or denied.
5. If the student’s appeal has been approved, determine what their
academic plan terms would be.
Any remaining Questions?
Please feel free to email or call me with any SAP questions that you might
Kate Cobb – [email protected]; 5-9788
Myla Walter - [email protected]
Randi Croyle - [email protected]

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