IS365AccountDetermination

Report
Accounting
Determination and
Automatic Postings
Lecture Overview

Automated postings (GR / IR)
Automated Postings (Intro)


There are many places in the SAP system
where automatic account determination and
subsequent automatic postings are performed
All of this is configured through the IMG

You create a set of posting rules for a particular
subsystem
Automated Material Postings


When we receive or consume materials (goods
receipt / goods issue) the transaction is automatically
posted to various inventory and other accounts
This happens through a rule-based assignment
process



There are rules used to value materials
There are rules used to assign G/L accounts to certain
types of transactions
We call these automated postings
Automated Material Postings

IMG transactions to define material valuation
Valuation Area and Group (1)

Remember that an SAP valuation area is
either a plant or company (plant / company
valuation)

Global Bike uses plant-level valuation as most
do
Valuation Area and Group (2)

A valuation group is used to optionally support
different account determination rules between plants
 Materials in different plants by assigning plants to
different valuation groups
 Different plants can record goods movements to
different inventory accounts
 Global Bike uses one valuation grouping code so
one group of G/L accounts is shared by all plants
Valuation Area and Group (3)


Valuation grouping can be enabled or
disabled
Transaction code OMWM enables or disables
valuation grouping
Valuation Area and Group (4)

IMG: Materials Management -> Valuation and
Account Assignment -> Account Determination ->
Account Determination Without Wizard -> Group
Together Valuation Areas (OMWD)
Valuation Class and Account
Category Reference (1)



Remember that a valuation class is used to determine
the G/L account updated resulting from a materialrelevant transaction
A valuation class also belongs to an account category
And the account category links the valuation class
with the material type
Account Category Reference

Materials Management -> Valuation and Account
Assignment -> Account Determination -> Account
Determination Without Wizard -> Define Valuation
Classes (OMSK)
Valuation Classes

A valuation class belongs to an account
category
reference and
materials have
a valuation
class
Valuation Classes and Material

If I create a raw material (Create Special) I
can only select those valuation classes for
ARef 0001
Material type / Account
Category Reference

Raw materials belong to the account category
0001
Summary


The material type Raw Materials (ROH)
belongs to the Account Reference Raw
Materials Reference (0001)
Valuation classes 0710, 7020,
3000,3001,3002,3003 belong to Aref (0001)
Illustration
Account
Reference
Valuation
Class
Material
Type
PART 2

AND NOW FOR THE TRANSACTIONAL PART
OF AUTOMATIC POSTINGS
Configuring Automatic
Postings

Invoice verification and inventory
management transactions are posted
automatically to financial and cost accounting
systems

Materials belonging to a valuation class have an
associated ( automatically determined)
inventory (G/L) account
Account Determination




Company code determines the relevant chart of
accounts (GL00) for Global Bike
Company code and plant determine the valuation
area and valuation group (discussed previously
Transaction key is determined from the goods
movement type
 We connect the transaction key to G/L account
numbers here
Material valuation class
Table T020 tells the story


Global Bike uses the same valuation grouping
code for all plants (0001)
Note how the different valuation classes point
to different accounts
Table T020 tells the story


For transaction key BSX (Inventory Posting), valuation class
3000 (Raw Materials) posts to G/L account 200000 (InventoryRaw Materials)
For transaction key BSX (Inventory Posting) Valuation class
3100 (trading goods) posts to G/L account 200200 (trading
goods
Transaction Keys


Transaction keys play a pivotal role in
automatic postings
These SAP predefined transaction keys are
used for various types of goods movements

Transaction code BSX is used for all posting to
material stocks (goods receipt and goods issue)
Configure Automatic Postings

Transaction keys are part of the automatic
posting process
Configure Automatic Postings



Transaction keys are grouped by function
These apply to materials management
Use transaction key BSX for inventory
postings
Configure Automatic Postings


Transaction key BAX
Association the various valuation classes with
specific accounts
Configure Automatic Postings

Rules determine how the accounting
determination is performed

Based on valuation class in this case
Configure Automatic Postings

A posting key determines



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Valid account types
Whether the posting is a debit or credit posting
Layout of entry screens (we are not concerned
with screen layout here
Posting keys are defined at the client level
SAP delivers a number of predefined posting
keys
Configure Automatic Postings

SAP predefined posting keys
Configure Automatic Postings

Posting keys for transaction key BSX


Posting key 89 is for stock inward movement
Posting key 90 is for stock outward movement

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