The 2012 NCAE Test Administration Guidelines

Report
DEPARTMENT
OF EDUCATION
The 2015 NAT
Test Administration Guidelines
National Education Testing and Research Center
Department of Education
2015
Edited 2015 NETRC-Admin/TAD
NAT Acronyms
2
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SDS
RTC
DTC
PSS
SH
STC
CE
RS
RE
LRN
TMs
TB
AS
EH
SSH
ETRE
CETRE
COR
- Schools Division Superintendent
-Regional Testing Coordinator
-Division Testing Coordinator
-Private School Supervisor
-School Head
-School Testing Coordinator
-Chief Examiner
-Room Supervisor
-Room Examiner
-Learner Reference Number
-Test Materials
-Test Booklet
-Answer Sheet
-Examiner’s Handbook
-Scannable School Header
-Examiner’s Transmittal Report Envelope
-Chief Examiner’s Transmittal Report Envelope
- Certificate of Rating
The Testing Staff and
Their Roles and Responsibilities
3
The Testing Staff at the Division Level
Division Level
SDS*
DTC
PSS
School Level
School Head/ Chief Examiner –
School Head of the Testing Center
School Testing Coordinator –
Guidance Counselor or designate
Room Supervisors
RE
4
Notes:
1
RE
2
RE
3
RE
4
RE
n
1. Assignment of the testing staff shall be done by the SDS.
2. The NAT is administered in the respective school of the examinees.
Coming
from
other
schools
The Schools Division Superintendent (SDS)
1. Responsible for the smooth conduct of the test
in the division;
2. Assigns one of the division supervisors as DTC;
3. Designates REs from the teaching staff who
are reliable, competent, experienced in the
conduct of the NAT, and have no history of lost
TBs; and
4. Assigns the PSS to manage the tardiness of
5
some private school teachers on examination
day.
The Division Testing Coordinator (DTC)
1. Prepares accurately, with the assistance of PSS, the
2.
3.
4.
5.
6.
6
7.
enrolment data using the prescribed format and
corresponding guidelines
On behalf of the SDS, the DTC chooses REs who are
credible, trustworthy and with testing experience
Orients the SHs or STCs prior to test administration
Maintains the security and confidentiality of test
materials received from the NETRC through a courier
and issues an Oath of Confidentiality for the SHs on
this regard
Examines the packing guide of TMs upon receipt
Notifies NETRC on the condition of TMs received
Accounts all the TMs before final packing
The Private School Supervisor (PSS)
1. Disseminates information and latest issuances
regarding the NAT to private schools in the
division
2. Coordinates with private school principals
regarding the test and its proper administration
3. Checks closely that private schools operating
without permit were EXCLUDED in the NAT
administration vis-à-vis the official list from the
region
4. Ensures that listed schools with permit are still
operating
7
The Private School Supervisor (PSS)
4. Prepares and provides the DTC with the enrolment
data on private schools to be tested, which will be
used in the budget preparation and allocation of
TMs
5. Assists the DTC in the echo-orientation of private
schools in the division level*
6. Closely supervises the delivery and retrieval of
TMs on testing day and assists the DTC in the
accounting of TMs
7. Oversees the conduct of the test in private schools
8
*No extra funding from NETRC is provided for
this activity.
The Chief Examiner (CE)
1. Maintains the security and confidentiality of the TMs upon
2.
3.
4.
5.
9
receipt from the DTC (test boxes are opened on examination
day);
Has the accountability and responsibility for all the TMs received
and this ends when the TMs are returned to the DTC;
Assigns a Distribution Room where all REs can be met before
and after the test administration;
Counts all packs of TBs and ASs before releasing them to the
REs;
Records pertinent data about the TMs released to and received
from the REs in the Accounting Form (Form 3) and Forms 4, 5,
6 and in the SSH.
Note: The School Head is the Chief Examiner of his/her
respective school.
6. Distributes the TBs to each RE and instructs
him/her to count these without opening the pack
and before leaving the room;
7. Monitors the REs’ proper accomplishment of the
different forms while the test proper is in progress;
8. Follows the instructions in the Accounting and
Packing of TMs found at the latter part of the EH.
9. Has full awareness of the details of the testing
program to be conducted; and
10. Orients every teacher in his/her respective school
on the guidelines and EH relative to the test
administration.
10
The Room Examiner (RE)
1. Counts the TBs in front of the CE in the
Distribution Room while the plastic bag is still
sealed and before proceeding to the testing room;
2. Signs Form 3 as he/she receives the TMs from the
CE/STC while still inside the Distribution Room.
3. Checks if the examinees have lead pencils to use
and a sheet of blank paper for computation
purposes;
4. Facilitates the recording of the Examinee Number
and TB Number of the Examinees in the NETRC
Form 2 (Seat Plan);
11
5. Supervises closely the shading of bubbles in the Name Grid,
6.
7.
8.
9.
LRN and other data/non-test items in the AS;
Follows strictly the EH during test administration;
Keeps custody of all the used and unused TBs but are not
allowed to read the contents; otherwise, he/she will be
given corresponding sanctions based on DECS Order No.
85, s. 1999;
Checks the contents of the ETRE before he/she seals it
while still inside the testing room; and
Accomplishes Form 7.
Notes: 1. Teachers from private schools will be assigned in public schools as
REs.
2. Likewise, teachers from public schools will be assigned in private
schools.
3. If teachers are not enough, those from other districts can be
assigned.
12
Insufficient number of Private School
Teachers to Serve as REs in Public Schools
1. Public school teachers from other districts may
serve as REs when there is insufficiency on the
number of private school teachers.
2. For divisions with only few public and private high
schools, elementary school teachers from public
schools may serve as REs.
3. Teachers from big schools may be dispersed in
small private schools.
13
14
The Room Supervisor (RS)
1. Monitors the conduct of the test in a testing center
2.
3.
4.
5.
6.
15
with 5 or more testing rooms for Grade 6 and Year
4, and 10 or more rooms for Grade 3;
Checks if the REs adhere to the instructions in the
EH;
Collects from the REs the unused ASs when the
examinees are answering the last subtest;
Facilitates the completion in filling out the data in
Form 3;
Reminds every RE that the ETREs should be sealed
inside the testing room; and
Counts and double counts the TBs per pack and the
number of ETREs.
Assignment of Room Supervisors:
1. The RS must come from another school
other than those schools where REs shall be
assigned.
2. The number of RSs assigned in a testing
center will depend on the number of
examinees in a testing room.
Below is the ratio:
 1 RS is assigned in every 10 rooms if there
are 20 examinees/room
 1 RS is assigned in every 5 rooms if there
are 30 examinees/room
16
The School Testing Coordinator (STC)*
1. Double checks the enrolment data of the school prior
2.
3.
4.
5.
to submission to the DTC;
Attends the orientation at the division level in the
absence (or on behalf) of the SH;
Accomplishes the SSH;
Assists the CE in all the testing activities; and
Double checks the TMs before final packing, being
accountable also on these materials.
Note: The STC stays in his/her respective school to
assist the Chief Examiner in all the testing
17
activities.
The Monitors
1. NETRC staff-monitors will be assigned to any
testing center(s) nationwide, unannounced in the
field.
2. The expenses incurred by external-volunteers are
not chargeable to NETRC funds.
18
Orientation at the Division Level
 This is primarily aimed to orient all the testing staff in
the NAT administration. But due to budgetary
constraints only one representative per school is
authorized to attend - either the SH or the STC.
However, a 100% attendance is imposed for the school
representative. Sanctions should be meted out for nonattendance.
 Hence, a mechanism should be devised so that all
testing staff are properly oriented; one of which is
orienting all the teaching force in the school by the
SH/STC to be ready on exam day in case there will be
shortage of REs in other testing centers.
19
The Enrolment Data, School ID and
Learner Reference Number
20
Guidelines in the Preparation and Submission
of Enrolment Data (NAT & NCAE)
1.
DTCs are instructed to submit the NAT enrolment data during
the NCAE national conference.
2. Data must be prepared as of July 1 of the current school
year in soft (CD) and hard (printed) copies for EACH grade /
year level: Grade 3, Grade 6, Grade 9 and Year 4.
3. Using the EXCEL format, tabulate the data in a matrix found
below:
Enrolment Data for the Elementary /Secondary Level
Region
21
Division
City /
Region Division
Municipa Code
Code
lity
Legislative
District
School School School
Type
ID
Name
(Public
or
Private)
School
Year
Grade /
Year
Level
4. Each Division must submit four (4) CDs containing one (1)
EXCEL file for EACH grade / year level.
5. If the prescribed format is not followed, enrolment data will be
returned to the DTC to be rectified.
6. Provide only the total enrolment per school.
7. DO NOT provide subtotals for each curriculum program unless
specified by NETRC. Separate the enrolment data from BEC
ONLY for secondary schools with Technical-Vocational Education
(TVE), Science and Technology, Engineering and Mathematics
(STEM)/Engineering and Science Education Program (ESEP),
Special Program for the Arts (SPA) and Open High School
Program (OHSP).
Note: Separate enrolment data for the curriculum programs
specified above are not necessary in the NCAE since there is no
need for a comparison of aptitude levels among students by
22
program.
8. There must be NO gender segregation.
9. Group schools by municipality REGARDLESS
of type of school (public or private).
10. DO NOT include schools without enrolment
data.
11. Private schools are NOT included in the
Language Assessment for Primary Grades
(LAPG).
23
An Example on the Preparation of G3 Enrolment Data for LAPG
LAPG Grade 3 (2014-2015) ALLOCATION
Division: San Fernando City, La Union
Region
1
1
1
1
1
1
1
1
1
1
1
1
1
24
Division
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
San Fernando
City
School
Region Division Legislative
Type
City / Municipality
School ID
Code
Code
District
(Public or
Private
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
City of San Fernando
A
School Name
Mother
Tongue
A12
First District
Public
101021 Bangbangolan ES
Iloko
A12
First District
Public
101022 Baraoas ES
Iloko
A12
First District
Public
101023 Cadaclan ES
Iloko
A12
First District
Public
101024 Dallangayan ES
Iloko
A12
First District
Public
101025 Dalumpinas ES
Iloko
A12
First District
Public
101026 Ilocanos ES
Iloko
A12
First District
Public
101027 Lingsat ES
Iloko
A12
First District
Public
101028 Mameltac ES
Iloko
A12
First District
Public
101029 Nagyubuyuban ES
Iloko
A12
First District
Public
101030 San Fernando North CS Iloko
A12
First District
Public
101031 Pao ES
Iloko
A12
First District
Public
101032 Parparya ES
Iloko
A12
First District
Public
101033 Puspus ES
Iloko
SY 20142015
Enrolment
Grade 3
Note: Prepare another enrolment data for NAT-Grade 6, NAT-Year 4 and
NCAE-Year 3 using the same format, except for Mother Tongue column
Guidelines on the Use of School IDs
1. BEIS and NETRC are using similar School IDs both
recognized by the Department;
2. New schools without School IDs are given temporary ones
by NETRC and no other sources to avoid duplication and
to facilitate allocation of TMs;
3. The School IDs issued by NETRC will be used temporarily
for future test administrations until such time BEIS issues
the permanent ID
25
4. School ID to be used by
A. students who already transferred:
The School ID of the present/new school
B. schools affected by the calamities and
those who are temporarily relocated:
Same School ID
26
Discrepancy in the School ID (NAT and NCAE)
(School Header vs. EBEIS)
1. Update the School ID
2. Cross out the temporary
School ID
3. Write the EBEIS School ID
below the bar code
27
Special Group of Examinees in the NAT
1. Allot a separate testing room for the special group of
examinees from the regular ones (BEC) as indicated in the
submitted enrolment data (as the case may be) listed
below:
A. Special Science Curriculum (SSC)
B. Technical-Vocational Education (TVE)
C. Science and Technology, Engineering and Mathematics
(STEM) /Engineering and Science Education Program
(ESEP)
D. Special Program for the Arts (SPA)
E. Open High School Program (OHSP)
28
Note: This is for public schools only.
Special Group of Examinees in the NAT
2. Examinees must be alphabetically arranged (Males then
Females) in Form 1 and Form 2.
3. Instruct the examinees to properly shade in their AS the
curriculum/program they belong to. This is to
correspondingly provide a report on their test results
separate from the others.
Elementary: Do you belong to a section with Special
Science Curriculum? (Yes or No)
Secondary: Do you belong to a section with any of the
following programs? (Tech-Voc, ESEP/STEM, SPA, OHS)
29
Special Group of Examinees in the NAT
4. The ETRE(s) of the special group of examinees
must be specifically labelled at the upper right
hand corner with bold ink to separately process
their ASs from the BEC examinees.
ETRE Label:
SSC / TVE / ESEP or STEM / SPA / OHSP
5. The SSC examinees will use the same school ID
with the regular examinees.
30
Guidelines on the Use of
Learner Reference Number (LRN)
1. Use the LRN that was provided by the Office
of the Planning Service, DepED Central
Office.
2. The LRN must be reflected in each of the
examinees’ AS and in Form 1.
3. In case the LRN is still not available, leave it
31
blank.
Test Administration Guidelines
32
Pre-Test Guidelines
Concern
Distribution of 1.
TMs
2.
3.
Guidelines
Early in the morning of exam day in nearby schools
A day before the test to far schools or even earlier to far flung schools
DTC issues the Oath of Confidentiality to each SH
Information
To Examinees:
Dissemination 1. Inform the examinees to bring pencils (lead#2) on exam day.
2. Inform the fourth year students taking NAT to bring snacks/lunch on
exam day. They are not allowed to leave the campus.
3. Inform the examinees that they should know the curriculum / program
they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP)
4. Inform the examinees to have a copy of their ratings in the third grading
period: Math, English, Science, Filipino and HeKaSi/Araling
Panlipunan.
5. Advise the examinees to have a copy of their LRN.
6. The coverage of NAT Y4 includes the core subjects and the Critical
Thinking Skills Test.
7. Only the Grade 6 examinees are issued with individual CORs.
Hence, their ASs are provided with Examinee Stubs.
33
Concern
Guidelines
Information
To Schools:
Dissemination 1. The list of examinees must be alphabetically arranged in the
whole school. All males first then females.
2. Each listed examinee should have his/her corresponding LRN.
3. Inclusion Policies
a. Examinees with Hearing Impairment (HI) may take the test
and may be included in the regular testing room
b. Only those Y4 students graduating in March 2015 will be
allowed to take the NAT Y4
4. Non-testing officials are not allowed to stay in the vicinity of
the testing rooms.
Preparation of 1. Well lighted and conducive for testing.
2. For Grade 6 and Year 4, 30 armchairs should be provided.
Classrooms
3. The arrangement of the seats must be well-spaced & spread
out; first and last rows are close to the walls.
34
Concern
Guidelines
Merging of 1. In case there are five or less examinees in excess in a large testing
Excess
center, they can be integrated in the last five rooms, each
Examinees
accommodating an examinee. The examinee will be the last in the
and
list/seat plan. Customize Forms 1 and 2 in order to include the
Testing
additional examinee. Add another box/space in the forms.
Centers
2. Examinees from small-size private schools can be merged and tested
in one testing center in a city or in a municipality. A Master Teacher
shall be assigned as the CE.
3. There should be separate C/ETREs for each school in case there is
merging of small size schools into one testing center.
4. In case merging with other small testing center is not possible, e.g.
35 registrants only, all examinees maybe accommodated in one
testing room. Another set of Forms 1 and 2 will be used for the 5
examinees.
5. No integration of excess examinees will be done if there are enough
testing rooms and room examiners (coming from other schools) to
serve in the testing center.
35
Concern
Guidelines
On Checking the 1. Countercheck the identity of each examinee through his/her
Identity of the
School ID.
Examinee
2. If the ID is not available, ask the examinee to present a
notebook or any personal belonging bearing his/her name.
3. In the absence of # 1 and # 2 identification materials, ask the
classmates inside the testing room to attest his/her identity.
Test Materials
Allocation
Grade 6
1. Schools with more than 90 examinees – The allocation
should be 50% TBs and 100% ASs of the total enrolment
 There will be 2 testing sessions for schools allocated with
only 50% TBs
2. Schools with 90 examinees and below – The allocation
should be 100% TBs and ASs of the total enrolment
36
Year 4
 100% allocation of TBs and ASs based on the total enrolment
Board Work : NAT Grade 6
Time Started
General Directions
& Sample Items
Part I (EDQ)
Part II (Test Proper)
Filipino
Mathematics
English
Break
Science
HEKASI
5 mins
1 – 15
__________
5 mins
1 – 40
1 – 40
1 – 40
Time to End
__________
___________
__________
15 mins
1 – 40
1 – 40
____________
__________
Total time limit: 3 hrs & 50 mins
37
Notes: 1. Use same board work for the second session.
2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi
Board Work : NAT Fourth Year
Parts of the Test
Item
Time
Time
Time
Numbers
Limit
Started
Ended
Sample Items
1–5
5 mins.
______
Part I (EDQ)
1 – 15
5 mins.
Filipino
1 – 60
60 mins.
Araling Panlipunan
1 – 60
60 mins.
General Directions and
______
Part II (Test Proper )
(A.M.)
BREAK
Mathematics
______
______
10 mins.
1 – 50
70 mins.
______
Science
1 – 60
80 mins.
______
English
1 – 60
60 mins.
Critical Thinking Skills Test
1 – 20
30 mins.
______
LUNCH BREAK
(P.M.)
______
Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and
Critical Thinking Skills
38
Filling Out the Scannable School
Header (SSH)
1. Data must be prepared by the STC days ahead before
exam day.
2. Transcribe the data in the SSH using a PENCIL (lead# 2)
during exam day.
3. Every variable is labeled with S if a school concern
and G/Y if a grade/year concern.
4. There are variables specific only for private schools
(such as GASTPE) and for the public schools (CFSS,
etc.)
5. GASTPE grantees must be properly identified by year
39
level and type of grant (EVS or ECS).
Filling Out the SSH
6.
Observe the place values in filling in boxes requiring
nominal data. The right most box is for ones followed by
tens, hundreds and thousands. Empty boxes have to be
filled in with zeroes.
Ex. Actual number of examinees: 203
0
2
0
3
An actual number of 94 examinees is filled out as:
0
0
9
4
7. In 2015 NAT, there is an inclusion of a checklist on
40
teachers’ trainings / staff development activities on
raising learners’ achievement level in the core subjects
at the school level.
Instructions for the Recording of Time
1. Time
allocation serves as guide in the
recording of time but the corresponding actual
time in answering each subject should be
written in the Time Started and Time to End.
2. The recording of time is done by cluster of
subjects answered before and after breaks
(snacks and lunch); for which the time records
should be written in the blanks provided.
41
Pretest : Entrance and Seating Arrangement
LAPG - Grade 3:
20 examinees in a room
Seats are 4 rows of 5
1.
2.
3.
4.
5.
6.
NAT Grade 6 and Year 4:
30 examinees in a room
Seats are 6 rows of 5
Count the TBs before opening package in front of examinees.
Do not allow electronic devices (calculator & cell phones), references
(dictionaries) and rulers in the exam room.
All belongings shall be placed in front beneath the blackboard. Only
pencils, sharpeners and a computation paper shall be with the
examinees while test is going on.
Seat Assignment must be strictly based on the Seat Plan.
Seats of late comers/absentees must be left vacant.
Count the TBs and ASs in front of the examinees prior to distribution
Note: No other persons should be allowed in the premises of the Examination Rooms
42
except the testing staff and authorized monitors.
Pretest : Distributing and Checking the TBs and ASs
43
1.
TBs and ASs must be distributed correspondingly by Serial Number based
on the Seat Plan. Hence, TMs of absentees must remain in the plastic bag
under the custody of the RE.
2.
Distribute TMs from right to left and from lowest serial number.
3.
Check page by page.
4.
Place defective/unused TB and AS, if any, in the plastic bag.
5.
Check and double check if all examinees have shaded the correct circles
pertaining to the NAME GRID and all the necessary information about the
examinee.
6.
Remind examinees to use eraser for pencils. Tape or liquid erasers are
NOT allowed.
7.
No examinees should start accomplishing the NAME GRID unless they
have shown their pencils.
8.
Do not start the Test Proper unless each examinee has properly shaded
the NAME GRID.
Test Proper
1. Read verbatim the information in boxed portions of the
handbook. Do NOT translate in local language/dialect.
2. Always record the time started and the time when
clustered subject tests will end.
3. Do NOT add nor subtract minutes in the time allocated.
4. Accomplish the Seat Plan while the examinees are
answering the EDQ.
5. Accomplish Form 7 while test is in progress.
6. Closely supervise the examinees in accomplishing the
44
AS so that reliable data can be generated.
Post Test
1. Give five minutes to inspect and clean
the ASs.
2. The Examinee Stubs should be turned
over by the RE to the Guidance
Counselor or SH.
3. Count the TBs and ASs before allowing
examinees to leave the testing room.
45
Post Test : Accounting of Test Materials
and Preparation of Reports
1. Count and arrange the TBs and ASs consecutively by
serial number.
2. Accomplish the ETRE’s data. Indicate the number of
registrants and the actual number of examinees.
3. After the contents have been accounted for, SEAL the
ETRE with the DepED-NETRC tape and sign across it
while still inside the testing room.
46
4. Account for and submit to the CE the TMs used.
Post Test : Contents of ETRE
1. Report on time test started and ended by cluster
of subjects (Board Work on Actual Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7
Post Test : Contents of CETRE
1.
2.
3.
4.
47
Unused ASs
Form 3
Form 4
Scannable School Header
Note: Forms 5 & 6 shall be submitted separately to the DTCs
Post Test : Materials for Submission to
the Division Office
Bundles of ETREs and CETREs placed in the original boxes
2. Bundles of used and unused TBs placed in the original boxes
3. Examiner’s Handbook
4. NETRC Form 5 to be placed inside Box No. 1 for the TBs of the
Division (on top of the TBs)
5. NETRC Form 6 to be placed inside Box No. 1 of ETRE’s/CETRE’s
of the Division (on top of the CETREs)
Reminders:
1. The SHs have to return the TMs within 24 hours.
2. Take note of the guidelines regarding the time and date of the
Forwarder’s retrieval of the TMs.
3. Accomplish the Questionnaire on Forwarder’s Performance.
4. Notify the NETRC if TMs are ready for retrieval or if they were
48
not retrieved promptly.
1.
The Forms
49
Oath of Confidentiality
Form 1 – List of Actual Examinees
Form 2 – Seat Plan
Form 3 – Test Materials Accounting Form
Form 4 – Chief Examiner’s Report Form
Form 5 – Test Booklet Quantity and Completeness Verification Sheet
Form 6 – Answer Sheet Quantity and Completeness Verification Sheet
Form 7 – Room Examiner’s Test Administration Evaluation Report
Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer
and retrieve the Test Materials for the National Achievement Test (NAT), I
hereby solemnly swear that I will strictly observe security measures to
maintain the confidentiality of said materials.
Received from:
(The Division Testing Coordinator)
50
Received by:
(School Head/School Testing Coordinator)
________________________
Printed Name and Signature
________________________
Printed Name and Signature
____________________
Date
____________________
Date
The Generic Forms
Form 1
NETRC FORM 1
LIST OF ACTUAL EXAMINEES
(To be accomplished by the Room Examiner)
REGION: __________________________________________
DIVISION: ____________________________________________
SCHOOL: _____________________________________________________
SCHOOL ID: _______________________
ADDRESS: ____________________________________________________
Number of Male: ______
GRADE LEVEL : _________
NAME
51
Number of Female: ______
Total: ______
YEAR LEVEL: __________
GASTPE Grantee Learner Reference
Number (LRN)
EVS
ECS
1
16
2
17
3
18
4
19
5
20
6
21
7
22
8
23
9
24
10
25
11
26
12
27
13
28
14
29
15
30
IMPORTANT
1. Names listed as they appeared in the Seat Plan.
2. Check if the LRN of each examinee listed in Form 1
matches with the shaded LRN in the front side of
his/her Scannable Answer Sheet.
3. Leave the space blank if not a GASTPE grantee.
EVS - Education Voucher System
ECS - Education Contracting Service
GASTPE Grantee Learner Reference
Number (LRN)
EVS
ECS
NAME
Room Examiner
School
Form 2
SEAT PLAN
NETRC Form 2
Testing Program: ________________________________
REGION: ____________________
SCHOOL NAME/TESTING CENTER: __________________________________
DATE OF EXAM. _____________
DIVISION: ___________________
SCHOOL ADDRESS: _______________________________________________
ROOM NO. __________________
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
1
2
3
4
5
6
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
7
8
9
10
11
12
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
13
14
15
16
17
18
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
19
20
21
22
23
24
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
25
26
27
Exam. No. - Examinee Number in the Answer Sheet
TB No. - Test Booklet Number
28
29
30
ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME
SCHOOL where Room Examiner teaches
52
Note: Only 20 examinees for NAT-Grade 3.
Form 3
NETRC FORM 3
Republic of the Philippines
Department of Education
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
Pasig City
Name of School: ___________________
Address of School: ______________________
Name of Chief Examiner: _____________
TEST MATERIALS ACCOUNTING FORM
Date of Test: ______________________
INSTRUCTIONS:
Place issued ___________________
Time/Date Issued ______________________
1.
2.
This is to certify that I received _______________ carton(s)/ package(s)
which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of
these are all intact.
3.
4.
Signature: ___________________________
5.
The Chief Examiner fills up the information required in each column.
All Examiners are required to affix their signature in Column 6 as they receive the
materials for their respective examination rooms.
The duly accomplished form is to be placed inside the Chief Examiner's Transmittal
Report Envelope (CETRE) for transmittal to the NETRC, Pasig City.
Notedown under "Remarks" the total number of defective and replaced
Test Booklets.
At the time when the examinees are accomplishing the last subtest,Columns 7, 8 and
9 should be filled out and all unused Scannable Answer Sheets should be collected.
Distribution Phase
Exam
No. Name in Print of Examiner Room No. of TB
No.
1
2
3
4
Inclusive Serial Numbers
Signature of Examiner
No. of
Used TB
5
6
7
1
2
3
4
5
6
7
8
9
10
11
12
NOTE: Use a separate sheet of paper should there be a long list of Serial Numbers for Unused Test Booklets (TBs).
Example: Room No.: _______
Unused TBs SN: _____________________________________
_____________________________________
53
Page _____ of ______ pages
Retrieval Phase
No. of
Serial Number(s)
Unused
Signature of Examiner
of Unused TB
TB
8
9
10
Initial of
Chief Remarks
Examiner
11
12
Form 4
Post Test
NETRC Form 4
Chief Examiner’s Report Form
Testing Program: ___________
Region: _____ Division: ___________ Date of Testing: ________
Describe the procedure adopted by the Examiner in the retrieval of test
booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
booklet before he/she submits to the examiner ......................................................
2. Examiners checked the number of test booklets and Answer Sheets before
he/she dismisses the examinees ……………………………………………….………
3. Examiners arranged the TBs and ASs according to serial numbers ……………
4. Examiners placed the used Answer Sheets in original plastic bags…………….
5. Examiners sealed the ETRE while still inside the examination room .………….
Testing Center: ______________
Directions: Please complete/answer truthfully and objectively all the subsequent indicators.
A.
Fill in the blanks
1. Number of testing rooms : Morning session _____ Afternoon session ______
2. Total enrolment/registrants of (grade/year) _______
Male ______ Female _____ Total _______
3. Total number of examinees: AM Session: ______ PM Session: ______
4. Total number of absences: AM Session: ______ PM Session: ______
5. Time when the test materials were distributed to Room Examiners
AM Session :
From ________ to ________
PM Session :
From ________ to ________
B. Pre-test Activities on Examination Day
Describe the pre-test activities in terms of the
following:
1. Sufficiency of Test Materials:
1.1 Test booklet ………………………………
1.2 Scannable Answer Sheet ………………
1.3 Accounting Form ………………………..
1.4 CETRE & ETRE …………………………
1.5 Seat Plan …………………………………
1.6 Examiner’s Handbook…………………….
Sufficient
Insufficient
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
Number of
Needed
Additional
Copies
Room
Number with
Insufficiency
………….
………….
………….
………….
………….
………….
…………….
…………….
…………….
……………..
…………….
…………….
Yes
2. Was there a problem met on the used school ID in the packing of test
materials? …………………………………………………………………………
If yes, state the problem met _______________________________________
....................
Evident
3. Testing rooms are ready:
3.1 The first and the last rows of seats are close as possible to the walls to
allow enough space ………………………………………
3.2 Lists of Examinees at the door of each Testing Room are posted already…
C.
…………
…………
None
Evident
Not Evident
……………
…................
54
In good condition
Not in good condition
-with misprints
-with same serial numbers
-with blurred serial numbers
-without serial numbers
Other Problems:
____________________________
____________________________
Room Numbers with TB’s
Not in Good Condition
....................
…………….
....................
……………
……………
……………
…………….
…………….
…………….
…………….
Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.
Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 2: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 3: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Not Evident
……………
……………
………….
……………
………….
……………
………….
……………
……………
……………
Condition of the Test Booklets (TB’s)
No. of
Rooms
Not Evident
…………….
Test Proper
Rate the examiners based on the following aspects:
1. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam is in progress . . . . …………….
1.2 Cheating in any form is strictly prohibited (e.g. talking to cotestees, use of dictionary, cell phone, calculator, and the like)…………
2. Refraining from the following are strictly followed:
2.1 reading/copying test items in the test booklet…………………………….
2.2 explaining/translating to the examinees certain word/s used
in the item……………………………………………………………………...
3. Examiners keep custody on the TBs and ASs…………………………………
E.
Evident
Serial Numbers of TB’s Not in
Good Condition
Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Prepared by:
Attested by:
_______________________________
Name of the Chief Examiner
(Signature over Printed Name)
_________________________________
Name of the Monitor (NETRC Rep.)
(Signature over Printed Name)
________________________________
School
_________________________
Designation/Position
__________________________
Designation/Position
Forms 5 and 6
NETRC Form 5
NETRC Form 6
TEST BOOKLET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: ____________
School ID: ______________ __
Division: ___________
Name of School: _____________________
School ID: _________________
PRE-TEST
PRE-TEST
1. How many test booklets were allotted to your testing center as
indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
______ complete
_______ incomplete _______ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5. If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the test booklets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s? _________________
___________________________________________________
Prepared by:
55
ANSWER SHEET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Region: _____________
Division: _____________
1. How many answer sheets were allotted to your testing center
as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
________ complete _________ incomplete
_________ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5 If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the answer sheets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s?
___________________________________________
Prepared by:
_____________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
_______________________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
Attested by:
_______________________________________________
Signature over Printed Name of Chief Examiner
______________________________________
Signature over Printed Name of Chief Examiner
_______________________________________________
School
______________________________________
School
NOTE: This form is to be submitted separately to the DTC.
NOTE: This form is to be submitted separately to the DTC.
Form 7 – This will suffice the narrative report of the RE
56
Room Examiner’s Transmittal Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
ROOM NUMBER: ______
No. of Registrants:
No. of Examinees:
Male _____
Male _____
Female ______
Female ______
Total ______
Total ______
1. Arrange the used Answer Sheets consecutively.
2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following:
Quantity of used AS: ______ Serial No. ____________ to __________
3. Place inside this ETRE the following contents:
3.1 Used Answer Sheets with serial numbers arranged consecutively placed inside the original plastic bag
3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2
3.3 Examiner’s Narrative Report (Form 7)
3.4 Time started and ended, copied from the board display and signed by the Examiner
4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.
* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.
SUBMITTED BY:
57
___________________________________________
Signature over Printed Name of Room Examiner
_____________________________________________________
School where the Examiner Teaches
Chief Examiner’s Transmittal Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE)
(White Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
NUMBER OF ROOMS: ______
Total No. of Registrants:
Total No. of Examinees:
Male _____
Male _____
Female ______
Female ______
Total ______
Total ______
Place in this Envelope the following:
1.
2.
3.
4.
NETRC Form 3 – Test Materials Accounting Form
NETRC Form 4 – Chief Examiner’s Report Form
School Header
Unused Scannable Answer Sheets
(No need to specify each Serial Number or Examinee Number of all unused Scannable Answer Sheets)
Total Number of unused Answer Sheets: __________
Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.
SUBMITTED BY:
58
________________________________________
Signature over Printed Name of Chief Examiner
___________________________________________________
School
On Photocopied Answer Sheets

In case there will be a shortage of Answer Sheets (ASs) in one testing center,
Scannable Answer Sheets (SASs) may be photocopied.

The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE
corresponding with the list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank “(Photocopied).”
ETRE
Sample:

Name
Kristina M. Dela Cruz
Exam. No.
(Photocopied)
TB No.
016657
Using a red marker, indicate at the upper right corner of the ETRE this note:
With _______Photocopied Answer Sheets
(quantity)
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)

59
The instructions above are important in order for NETRC to locate, transcribe and
electronically process the photocopied ASs.
On the Storage of Examiner’s Handbook,
Replicas of Name Grid and Board Displays
1. EHs will be stored in the Division Office. Name
Grid replicas and Board Works will be stored
in the schools or testing centers. These
documents are for future use.
2. Replicas of the name grid intended for each
60
testing program should be properly stored and
utilized in school. These are generic to all
testing programs; hence, may be used in
future testing activities in case no reprints will
be provided.
TMs for Retrieval by the NETRC thru Courier
1. All TBs packed in original boxes;
2. All used ASs in ETREs (Forms 1, 2 and 7 inside);
3. All unused ASs in CETREs (Forms 3 and 4, and School
Headers inside) packed in original boxes for ASs ; and
4. Forms 5 and 6 submitted to DTCs for proper placement in
respective boxes
Reminder: Do NOT mix up TBs with ASs. There are two
separate warehouses for these TMs. Otherwise,
misplaced TMs will not be accounted for properly.
61
The Scannable School Header
62
NAT Grade 6
NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)
School Header
NAME OF SCHOOL
SCHOOL ID
ADDRESS OF SCHOOL
REG
WHEN WAS YOUR
SCHOOL
ESTABLISHED?
A
2
B
0
3
C
1
1
4A
D1
2
2
0
0
0
0
0
0
0
0
0
0
0
0
0
4B
D2
3
1
1
1
1
1
1
1
1
1
1
1
1
1
1
5
E
4
2
2
2
2
2
2
2
2
2
2
2
2
2
2
6
0
0
F
5
3
3
3
3
3
3
3
3
3
3
3
3
3
3
7
G
6
4
4
4
4
4
4
4
4
4
4
4
4
4
4
8
H
7
5
5
5
5
5
5
5
5
5
5
5
5
5
5
9
I
8
6
6
6
6
6
6
6
6
6
6
6
6
6
6
10
J
9
7
7
7
7
7
7
7
7
7
7
7
7
7
7
11
K
8
8
8
8
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
9
9
9
9
12
L
NCR
M
CAR
N
ARM M
P
CARAGA
R
ELEMENTARY SCHOOL TYPE
CENTRAL/PILOT ELEMENTARY SCHOOL
NON-CENTRAL ELEMENTARY SCHOOL
PRIMARY SCHOOL
MULTI-GRADE SCHOOL
STATE COLLEGE/UNIVERSITY ES
PRIVATE SECTARIAN
PRIVATE NON-SECTARIAN
MADARIS SCHOOL
LEGISLATIVE/CONGRESSIONAL DISTRICT
LONE DISTRICT
1st DISTRICT
2nd DISTRICT
3rd DISTRICT
NUMBER OF ACTUAL EXAMINEES
(G6)
MALE
FEMALE
DIV
1
4th DISTRICT
5th DISTRICT
6th DISTRICT
SCHOOL LOCATION
WITHIN THE CITY PROPER
OUTSIDE THE CITY PROPER
WITHIN THE TOWN PROPER
COASTAL AREA
ON AN ISLET
HEADED BY
NUMBER OF TEACHERS
TEACHING BY GRADE LEVEL
PRINCIPAL I
PRINCIPAL II
PRINCIPAL III
PRINCIPAL IV
TIC/OIC
HEAD TEACHER I
HEAD TEACHER II
HEAD TEACHER III
HEAD TEACHER IV
GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6
SHIFTS/DAY
(G6)
1
2
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
Y
N
Y
N
Y
N
Y
N
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
4
ALIVE
TEEP
CHILD-FRIENDLY (PUBLIC)
STRIVE
Y
N
Y
N
Y
N
Y
N
ANNEX SCHOOL
WITH SPECIAL SCIENCE CURRICULUM
WITH MOTHER TONGUE INSTRUCTION
WITH SPED CLASSES
If your School is Multigrade, how many teachers are there? Shade the column that applies.
Cluster
Combination of Primary Grades/Intermediate Grades
Combination of 3 Grade Levels
63
Combination of 2 Grade Levels
0
8
IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)
IS THE SCHOOL SUPPORTED/SPONSORED BY
LOCAL GOVERNMENT
NON-GOVERNMENT ORG.
PRIVATE COMPANIES
INDIVIDUAL DONOR
OUTSIDE THE TOWN PROPER
HINTERLAND
Grade Level
Grade 1 - 4
Grade 5 - 6
Grade 1 - 3
Grade 4 - 6
Grade 1 - 2
Grade 3 - 4
Grade 5 - 6
Number of Teachers
1
2
3
4
5
6
7
8
9
1
2
3
4
5
6
7
8
9
1
2
3
4
5
6
7
8
9
1
2
3
4
5
6
7
8
9
1
2
3
4
5
6
7
8
9
1
2
3
4
5
6
7
8
9
1
2
3
4
5
6
7
8
9
NAT Year 4
NATIONAL ACHIEVEMENT TEST FOR YEAR FOUR (Y4)
School Header
NAME OF SCHOOL
ADDRESS OF SCHOOL
SCHOOL ID
(FOR PRIVATE SCHOOLS ONLY)
REG
NO. OF GASTPE GRANTEE
NO.
(Y1)
OF GASTPE GRANTEE
NO.
(Y2)
OF GASTPE GRANTEE
NO.
(Y3)
OF GASTPE GRANTEE (Y4)
EVS
ESC
EVS
ESC
EVS
ESC
EVS
ESC
1
DIV
A
2
B
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3
C
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
4A
D1
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
4B
D2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
5
E
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
6
F
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
7
G
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
8
H
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
9
I
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
10
J
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
11
K
0
0
0
1ST YEAR 2ND YEAR 3RD YEAR 4TH YEAR
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
0
0
0
0
0
L
M
CAR
N
ARM M
P
CARAGA
R
0
2
NUMBER OF ACTUAL EXAMINEES (Y4)
MALE
FEMALE
0
12
NCR
NUMBER OF TEACHERS
TEACHING BY GRADE LEVEL
WHEN WAS YOUR
SCHOOL
ESTABLISHED?
0
0
0
0
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
SHIFTS PER DAY (Y4)
1
2
3
Y
N
HIGH SCHOOL TYPE
NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL
NATIONAL COMPREHENSIVE HIGH SCHOOL
INTEGRATED SCHOOL
PUBLIC SCIENCE HIGH SCHOL
PUBLIC VOCATIONAL HIGH SCHOOL
STATE COLLEGE/UNIVERSITY HIGH SCHOOL
PRIVATE SECTARIAN HIGH SCHOOL
PRIVATE NON-SECTARIAN HIGH SCHOOL
PRIVATE SCIENCE HIGH SCHOOL
PRIVATE VOCATIONAL HIGH SCHOOL
Y
N
Y
N
Y
N
Y
N
Y
N
IS YOUR SCHOOL CLASSIFIED AS
(Y FOR YES; N FOR NO)
SEDIP
ALIVE
STRIVE
CHILD-FRIENDLY (PUBLIC SCHOOL)
WITH GASTPE GRANTEES (PRIVATE SCHOOLS)
WITH SCIENCE AND TECHNOLOGY,
ENGINEERING AND MATHEMATICS (STEM)
YES
4
SCHOOL LOCATION
WITHIN THE CITY PROPER
HINTERLAND
OUTSIDE THE CITY PROPER
COASTAL AREA
WITHIN THE TOWN PROPER
ON AN ISLET
OUTSIDE THE TOWN PROPER
DOES THE SCHOOL CONDUCT SPED
CLASS(ES)?
64
0
0
NO
LEGISLATIVE/CONGRESSIONAL DISTRICT
LONE DISTRICT
4th DISTRICT
1st DISTRICT
5th DISTRICT
2nd DISTRICT
6th DISTRICT
3rd DISTRICT
IS THE SCHOOL SUPPORTED/
SPONSORED BY
LOCAL GOVERNMENT
NON-GOVERNMENT ORG.
PRIVATE COMPANIES
INDIVIDUAL DONOR
HEADED BY
PRINCIPAL I
PRINCIPAL II
PRINCIPAL III
PRINCIPAL IV
TIC/OIC
HEAD TEACHER I
HEAD TEACHER II
HEAD TEACHER III
HEAD TEACHER IV
Test Results Dissemination
65
Test Results Dissemination
1.
2.
3.
4.
5.
No hardcopy will be provided to all Division Offices. This in line
with the Secretary’s mandate to utilize ICT in education.
Explore the NETRC website to avail of the NETRC test results.
Schools can only log in by using their own School ID as
Username and Password.
Example:
Username: 702406
Password: 702406
The results will be posted for six (6) months only.
Secure soft copy of the results, which is convertible to Excel
file, from the Website.
NETRC Website Homepage:
http://netrc.sysportal.net/HomePage.aspx
Log In Page:
66
http://netrc.sysportal.net/signin.aspx
The Forwarder of Test Materials
67
Dealing with the Forwarder of TMs
1. Exact addresses of Division Offices or drop-off points
should be provided to NETRC to be turned over to the
Forwarder.
2. Forwarder
must provide to NETRC the contact
persons and numbers as well as the itineraries of
delivery and retrieval for ready reference.
3. Each
Division should designate at least two
authorized staff to receive the TMs other than the
DTC.
4. The neighboring Divisions in the Region should
68
establish a network of communication.
Dealing with the Forwarder of TMs
4.1 Every receiving Division should take note of Forwarder’s
contact number and the date and time TMs will be
retrieved
4.2 The next division to receive the TMs from the Forwarder
should be alerted by the Division immediately after
receiving its TMs while informing also the Forwarder that
the next division to receive has been alerted already.
4.3 The same procedure will be followed in the retrieval of
TMs.
4.4
69
Accomplish the evaluation form on the
Performance of Forwarder and submit thru email
([email protected]).
Evaluation Sheet on Forwarder’s Performance
Delivery and Retrieval Phase
(To be accomplished by the DTC)
Division: ____________________
A. Delivery Phase
B. Retrieval Phase
1. Receipt of Test Materials (TMs)
Date ____________ Time _____ A.M. /P.M.
Received by whom? ___________________
Designation __________________________
1. Information about the Forwarder:
Name of Representative _______________
Contact No. __________________________
Date and Exact time of Forwarder’s
Retrieval _____________________________
2. The Division’s designate to release the
Test Materials to the school
representative ________________________
_______________________________________
2. Release of Test Materials (TMs)
Date ____________ Time _____ A.M. /P.M.
Released by whom? ____________________
Designation ____________________________
3. Were there problems encountered in the
release of test materials?
Yes _____
No _____
3. Was the schedule of the Forwarder in
retrieval of test materials followed?
Yes _____
No _____
If no, what was the reason?
________________________________________
4. If yes, Please cite them: ________________
_______________________________________
4. How many days were the TM’s in the
division ready for retrieval by the Forwarder?
__________________________________________
5. In the delivery of TM’s, how would you
rate the Forwarder in a scale of 1-5
where 5 is the highest? _______________
5. Was the forwarder informed beforehand that
the TM’s are ready for pick up?
Yes _____
No _____
6. In the retrieval of TM’s, how would you rate
the Forwarder in a scale of 1-5 is where 5
is the highest? _________________
7. Strengths of the Forwarder: (Good Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
8. Weakness of the Forwarder: (Weak Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
70
9. What are your recommendations to improve in the service of Forwarder?
-in the Delivery Phase
-in the Retrieval Phase
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
Other Concerns
71
Utilization of the Certificate of Ratings
(COR)
The utilization of the COR is stipulated
in the following issuances:
 DepED Memo NO. 228, s. 2007
 DepED Memo No. 278, s. 2010
72
Practices in Some Divisions Relative
to the Utilization of the COR
1. Attach the COR in the Form 137 in Grade 6 as
part of the student’s credentials prior to
enrolment.
2. The COR is photocopied. One copy is for the
school where the student intends to enroll
while the original COR is given to him/her.
73
Refusal of State Univ./Colleges
(SUCs) to Take National Exams
 Send a communication to NETRC
regarding SUCs that refuse to be
administered national exams (NCAE,
NAT, etc.).
 The communication will be indorsed
to the Secretary of Education.
74
Good Practices as Reflected in a
School Culture
 Region/Division Codes and School ID
Posting permanently in every classroom (near the
chalkboards) the information on the Region and
Division Codes and the School ID
 Learner Reference Number
75
The LRN is used by the examinee in any form of
school and classroom-based assessments. This
practice may be adopted not only during national
examinations.

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