(ASP) Data Model Overview - Computing & Information Technology

Report
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Analyze Student Progress
Data Model Overview
Objective
 To present the Analyze Student Progess Model
 Overview – the big picture
 Data Model Structure
 Extract Transform Load Overview
 Business Concepts Details
 Institutional Values
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Index
ASP – Academic Time
ASP – Student Filters
ASP – Student Status Indicators
ASP – Student Retention Status
ASP – Student Academic Period Measures
ASP – Academic Period First Attended Attributes
ASP – Student Multi Year Measures
ASP – Student
ASP – Academic Study
ASP – Student Enrollment
ASP – Academic Performance
ASP – Student Course Filters
ASP – Student Course
ASP – Person
ASP – Demographic
ASP – Student Address
ASP – Academic Outcome
ASP – Activity
ASP – Advisor Assignment
ASP – Athletic
ASP – Banner Communication
ASP - Contact
ASP – Financial Aid Information
ASP – Hold
ASP – Post Secondary School
ASP – Secondary School
ASP – Test
ASP – Internal Keys
ASP – Report Default Selections
ASP – Academic Year Range
ASP – Institutional Values
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Analyze Student Progress
Overview – the big picture
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Business Concept
Business need addressed
Which courses / instructors have the best past
fail rates?
Analyze Student
Progress
Business need addressed
 Analyze a student’s academic
progress and how it relates to a
student’s outcome or retention
For Advisors, which advisees need help?
Compare overall student body performance
with all athletes with a particular sport.
Based on meeting patterns, which sections
have the best past fail rate?
How are grades distributed across courses
based on student classification.
Which programs are doing the best job of
graduating students on time?
What group or cohort of students should
retention strategies focus on?
Who is “at-risk” on our campus?
What is the relationship between students’
academic qualifications and subsequent first
year college performance and retention to
second year?
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Index
Analyze Student Progress Cognos Package
This package consists of EDW data preconfigured, logically grouped and joined for
ease of reporting.
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Snapshot Analyze Student Progress Cognos Package
Snapshots – freeze data at periodic points
in time to allow creating cubes and
scorecards to do longitudinal analysis
Note: this business concept looks exactly
like its counterpart with the addition of an
event
Events – user defined to describe a
specific point in time like end of term,
census date, monthly
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Student Retention Performance
Data Model Structure
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Operational Star
Operational Enterprise System – Banner
• Continuous data back through time and up to the minute to OPERATE the
enterprise
Operational Data Store – ODS
•Continuous data back through time and up to the last refresh (a few hours
old) to report from to OPERATE the enterprise
Operational Stars – EDW (Enterprise Data Warehouse)
•Continuous data back through time and up to the last refresh (a few hours
old) to report from to OPERATE the enterprise
•Reformated for performance and strategic reporting
•Trend, summary, detail reporting
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Operational Star - Analyze Student Progress
Aggregate table
WAT_STUDENT_PROGRESS
• Derived from other operational
stars bringing together
(aggregating) into one super star
all the data necessary to power
the business concept
• Enhanced performance
• Ease of use
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Index
Loading Data into the Warehouse
First, set up some institutional values
EDW Extract Parameters
• Parameters set up in the Admin UI to give the data institutional values
•What terms to load
•What default values do we want for…
•What codes mean a student should be excluded from retention counts
•What test codes map to test descriptions in the model
•Etc.
• Must be set up before data is loaded
• See the spreadsheet
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Index
Banner Performance Reporting and Analytics (BPRA)
Data Flow with Oracle Streams
Data Warehouse
Banner
BRM
Oracle Streams (Change Data Capture Mechanism)
Legacy
Performance
Management
Applications
Recruiting
&
Admissions
Student
Retention
Advancement
Performance
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Index
Banner Performance Reporting and Analytics (BPRA)
Data Flow with Oracle Streams
Legacy
Banner
Advance
Oracle Streams (Change Data Capture Mechanism)
Operational
Staging Area
Operational Data Store
Reporting
Tools
Legacy ‘
ETL
ETL
(OWB)
(OWB)
Composite
Tables
Reporting
Views
Performance
Management
Applications
Recruiting
&
Admissions
Banner ‘
Student
Retention
Advance ‘
Advancement
Performance
*Contains staging tables
and all Banner objects for ODS
(Change tables, triggers,
Composite Views)
* Extract Transform Load (ETL)
* Oracle Warehouse Builder (OWB)
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Index
Banner Performance Reporting and Analytics (BPRA)
Data Flow with Oracle Streams
Legacy
Banner
Advance
Oracle Streams (Change Data Capture Mechanism)
Operational
Staging Area
Operational Data Store
Reporting
Tools
Legacy ‘
ETL
ETL
(OWB)
(OWB)
Composite
Tables
Reporting
Views
Performance
Management
Applications
Recruiting
&
Admissions
Banner ‘
Student
Retention
ETL
(OWB)
D
Advance ‘
*Contains staging tables
and all Banner objects for ODS
(Change tables, triggers,
Composite Views)
D
F
D
D
OLAP
Tools
Advancement
Performance
Enterprise Data Warehouse
* Extract Transform Load (ETL)
* Oracle Warehouse Builder (OWB)
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Student Retention Performance
Extract Transform Load Overview
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Existing Enterprise Data Warehouse ETL for RAP and SRP
ODS
SCHEMA
GENERAL
STUDENT
EDW STAGING SCHEMA
TABLE
FUNCTION
INPUT
TABLE
CLEAN
TABLE
ERROR
TABLE
WKEYS
TABLE
(IF ERRORS)
IA ADMIN SCHEMA
EDW PRESENTATION SCHEMA
ENROLLMENT
Person
ADMIN
TABLES
Demo
graphic
LEARNER
CURRICULUM
META DATA
TABLES
Retention
Time
STUDENT
STAR
Student
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Academic
Study
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Index
Student Course – Example Trace
Student Course data in Banner comes from tables…
History
- SHRTCKN
Registration
- SFRSTCR
Transfer
- SHRTR%
ODSSRC ODSMGR -
ODSMGR ODSMGR EDWSTG EDWMGR EDWMGR -
Streamed Banner Tables
Composite Views – one for each of History, Registration, Transfer
AS_STUDENT_COURSE_HISTORY
AS_STUDENT_COURSE_IN_PROGRESS
AS_STUDENT_COURSE_TRANSFER
Mappings – load data from these views into the Composite Table
Composite Table – MST_STUDENT_COURSE
Table Function – EDW_STUDENT_EXTR. f_get_student_course
Extracts data from Composite Table to build operational star
Operational Star – WFT_STUDENT_COURSE
Aggregating Mappings - build aggregate entries
EDWMGR.EDW_STUD_PROGRESS_AGG_INSERT
EDWMGR.EDW_STUD_ENGAGEMENT_AGG_INSERT
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Student Retention Performance
Business Concepts Details
Analyze Student Progress
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Analyze Student Progress
Package Items
 Ordered by most likely to be used
 Items
Icons
 Query Subjects - Dimensions
 Folders - Used to group items
 Measures - Facts like counts, rates, etc.
 Filters - Predefined common filters
 Query Items – element values
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Analyze Student Progress
What data is in this business concept?
 Banner data only
 Student / term entries
 With a SGBSTDN general student record
 An additional term is added for future terms if permitted to register
 Through the end of the matriculation if closed
 Through SOATERM readmit term if it exists - then won’t go past that unless registered for a
term
 Through the end of time if no SOATERM readmit term
 Term patterns can be specified by LEVEL or ALL or COLLEGE or PROGRAM or CAMPUS
or MULTI_SOURCE
 prevent adding terms into the future not associated with the student
 See the EDW Extract Parameter – ACADEMIC_PERIOD_PATTERN
 Attributes about the student or student / term combination
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Analyze Student Progress
Which students are included? Look at the headcounts.
Student Headcount
Enrolled Headcount
Registered Headcount
Student Not Registered Headcount
Withdrawn Headcount
Graduated Headcount
Excluded Headcount
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Analyze Student Progress
Which students are included?
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ASP – Academic Time
Includes attributes relevant to time frames - academic year, academic
period and related attributes. They set the time frame for most
comparison reporting done in the package. The aggregates use
academic time as part of their primary key.
•Academic Period Type - Derived from Academic Period Description
•Dimension table – WDT_ACADEMIC_TIME
•Source – STVTERM
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ASP – Student Filters
The student level filters are commonly used to filter reports.
Student level is associated with the student’s primary program in
query subject Academic Study.
Note: Parameter Maps can be viewed in Framework Manager
(FWM) and values set in Admin UI – a method of assigning
values one time and then referencing that value from everywhere
else in the model so changes to it only need to be done in one
place – the parameter map.
Parameter map values impact reporting but not the data being
loaded into the stars.
Parameter map values are defined in the Admin UI.
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ASP – Student Status Indicators
Includes a set of indicators that may be used to divide and classify student
numbers and to analyze students by common attributes, for example, students
with housing assignments, applying for an outcome (degree), new students for the
academic period, etc. These indicators are associated with an academic period.
•Applied For Outcome Ind – any degree entry on SHRDGMR with a DEGS code with an award
status ind of “P” -- MSVDGMR - SUBSTR(SOKODSF.F_APPLIED_FOR_DEGREE
(SHRDGMR_PIDM),1,1)
•Cooperative Education Ind – if SGRCOOP entry for term and level MST_STUDENT_WORK_EXPERIENCE - MSKFUNC.F_CHECK_COOP_IND(S.PERSON_UID,
S.ACADEMIC_PERIOD, S.PROGRAM_LEVEL)
•Developmental Course Ind - registered for course with attribute in extract parameter list for term
- MST_STUDENT_COURSE_ATTRIBUTE - see EDW_STUDENT_EXTR –
EDW_EXTRACT_PARAMETER
•Enrolled Ind – if one of these records exist for term then enrolled – SFBETRM (form SFAREGS SFBETRM_ESTS_CODE is “Y” for STVESTS_EFF_HEADCOUNT on STVESTS), SHRTTRM
(form SHAINST), SFRAREG (form SFAREGS) - SOKODSF.F_ENROLLED_THIS_TERM
•Graduated Ind – outcome awarded in any academic year <= the academic year for this term for
student level – see MST_ACADEMIC_OUTCOME
•Matriculated Ind – if SORLCUR_TERM_CODE_MATRIC is not null for term EDW_STUDENT_EXTR – MSVGSTD – AS_LEARNER_CURRICULUM_FOS
•New Student Ind – if term admitted is this term - MSVGSTD DECODE(S.ACADEMIC_PERIOD_ADMITTED, S.ACADEMIC_PERIOD, 'Y', 'N')
•Permit Registration Ind – has a student status with reg ind set - MSVGSTD –
STVSTST_REG_IND
•Registered Ind – registered in course registration (SFRSTCR) or course history (SHRTCKN) for
term - SOKODSF.F_REGISTERED_THIS_TERM
•Housing Ind – if housing assignment record exists for term in SLRRASG SOKODSF.F_HOUS_THIS_TERM
•Withdrawn Ind – if SFBETRM record exists for term with ESTS code with STVESTS_WD_IND or
STVESTS_THIRD_PARTY_WD_IND
•Dimension Table – WDT_STUDENT_STATUS
•Source Banner – EDW_ENROLL_EXTR – MST_ENROLLMENT – AS_ENROLLMENT /
AS_ENROLLMENT_HISTORY – SFBETRM
•See WTT_STUDENT_CLEAN – WTT_STUDENT_INPUT
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•MSVGSTD – MST_BASE_STUDENT – AS_GENERAL_STUDENT
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ASP – Student Retention Status
Includes a set of attributes that will have one of three values (Retained,
Not Retained, Excluded) for each student that identify whether the
student counts in the overall, student level, program and or college
retention headcount for the Retention Period. “Like” academic periods
mean Fall to Fall or Spring to Spring. “Sequential” academic periods
mean from Fall to Spring or Spring to Fall. A student is retained when
s/he is registered in this academic period AND the next like or sequential
academic period.
•Retention Status
Retained or Not Retained institutionally
•Student Level Retention Status Retained or not at same level
•Program Retention Status
Retained or not in same program
•College Retention Status
Retained or not in same college
•Excluded – People excluded from Retention Headcounts and Rates are: deceased,
graduated, have an institution defined enrollment status (STVESTS) or an institution
defined student status (STVSTST) which identify persons who are to be deleted from
the population for complete withdrawals, active military service, peace corps, etc. Set
these in EDW Extract Parameter EXCLUSION_STATUS_CODE. Exclusions are
temporary so if registered the next academic period – the person is retained.
•Dimension Table – WDT_RETENTION
•Source – registration and program data
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ASP – Student Academic Period Measures
Included are headcount and rate measures relative to an academic period.
Student retention measures are included for (Like) terms, meaning for instance
from Fall to Fall or Spring to Spring. Also, included are student retention
measures for (Sequential) academic periods, meaning for instance Fall to
Spring or Spring to Fall. What defines sequential academic periods is in the
EDW EXTRACT PARAMETERS. Headcounts are always distinct counts.
•Student Headcount – student exists in SGBSTDN for academic period or permitted to register
in subsequent terms
•Enrolled Headcount – have enrollment status where affect headcount is yes
•Retention – those retained (registered from one academic period to next)
•Registered Headcount – registered in the first of the two academic periods
•Withdrawn Headcount – withdrawn in academic period
•Withdrawn Rate – withdrawn headcount / ( registered headcount + withdrawn headcount)
•Graduated Headcount – outcome awarded for the program for the academic period
•Retention Rate – retention headcount / (registered headcount – excluded headcount)
•Non-Persister – those not retained and not excluded
•Non-Persister Rate – non retention headcount / (registered headcount – exclude headcount)
•View how any of these are calculated in FWM or tool tip on query item
•Excluded – People excluded from Retention Headcounts and Rates are: deceased, graduated,
have an institution defined enrollment status (STVESTS) or an institution defined student status
(STVSTST) which identify persons who are to be deleted from the population for complete
withdrawals, active military service, peace corps, etc.
• Aggregate Fact Table – WAT_STUDENT_PROGRESS
• Source – WFT_STUDENT and other fact / dimension tables – see
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Analyze Student Progress
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ASP – Academic Period First Attended Attributes
Filter to use the student’s first attended academic period. Used
for all multi-year reports needing this starting academic period
to base retention and graduation trend reporting on. If we want
to see what the retention was for those students first attending
in Fall 2007 after 1 or n years we need to use this filter. Note
that the Student Multi-Year Measures query subject contains
this as a query item.
The academic period first attended for any student is the first
chronological academic period (regardless of whether Fall,
Spring, Summer, other academic period) where the student’s
registered indicator is Yes
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ASP – Student Multi Year Measures
Includes data used to compare retention and graduation stats over
multiple years. The academic period first attended is the anchor term
for comparison and it includes the initial registered headcount for that
academic period. Measures for retention are for the 2 nd year, 3rd year
through 8th year (Like) academic periods. Measures for graduation are
after 1 year, 2 years through 8 years. Note: A student’s academic
period first attended never changes and therefore the measures for
years 2 – 8, being relative to that academic period, never change.
•Initial Registered Headcount – is for that academic period first attended. All 2-8
year measures are relative to that academic period first attended. This HC includes
everyone who was ever registered during that academic period.
•Graduation Excluded - deceased, or have an institution defined enrollment status
(STVESTS) or an institution defined student status (STVSTST) which identify persons
who are to be deleted from the population for complete withdrawals, active military
service, peace corps, etc. Retention exclusion includes graduation but Graduation
exclusion does not since they’re cumulative – see FAQ discussion.
•EDW EXTRACT PARAMETER – Multi-year defines Fall and Spring for Retention
measures
•Retention measures are from Fall to Fall or Spring to Spring
•Graduation measures are from academic year to academic year – see FAQ
discussion
•Aggregate Fact table – WAT_STUDENT_PROGRESS
•Source – registration / graduation data
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Analyze Student Progress
Student Academic Period
Measures
Use: Academic Period to look at
headcounts relative to the AP
Use: Retention Period Like or
Sequential to look at retention
measures relative to the FROM – TO
academic period pair
Student Multi Year Measures
Use: Academic Period 1st Attended as
anchor to look at retention measures
relative to the like academic period in
the 2nd year and the 3rd year…
Use: Academic Period 1st Attended as
anchor to look at graduation
measures to the like academic period
in the 2nd year and the 3rd year BUT
measures include graduation in the
intervening academic periods
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ASP - Student
Includes student characteristics or attributes of student population (new, transfer,
continuing), admission population (regular admit, mature admit, early admit),
educational goal, educational level, student classification (year of study first,
second, and residency). Admit demographics, student attributes and student
cohort data is also included.
•Student Status – SGBSTDN_STST_CODE
•Academic Year Admit – academic year associated with SORLCUR_TERM_CODE_ADMIT
•Academic Period Admit – SORLCUR_TERM_CODE_ADMIT
•Admissions Population – SARADAP_ADMT_CODE
•Current Time Status – SFBETRM_TMST_CODE
•Current Time Status Date – SFBETRM_TMST_DATE
•Education Goal – SGBSTDN_EGOL_CODE
•Education Level – SGBSTDN_EDLV_CODE
•Housing Ind – if housing assignment record exists for term in SLRRASG SOKODSF.F_HOUS_THIS_TERM
•Intended Time Status – SGBSTDN_FULL_PART_IND
•Rate – SGBSTDN_RATE_CODE
•Residency – SGBSTDN_RESD_CODE (instate is Y otherwise N)
•Site – SGBSTDN_SITE_CODE
•Student Classification – calc’d class – MSKFUNC.F_STUDENT_CLASS_DATA
•Student Population – SGBSTDN_STYP_CODE
• Dimension Tables – WDT_ACADEMIC_TIME,WDT_STUDENT, WDT_ENROLLMENT_STATUS,
WDT_PERSON, WDT_POSTAL, WDT_COHORT, WDT_ATTRIBUTE
• Fact Tables - WFT_STUDENT_ATTRIBUTE, WFT_STUDENT_COHORT
•Source – see EDW_STUDENT_EXTR.F_GET_STUDENT
•MST_ENROLLMENT, MSVGSTD
•AS_GENERAL_STUDENT and AS_LEARNER_CURRICULUM_FOS
•SGBSTDN and SORLCUR
•Admit – SORLCUR -AS_ADMISSIONS_APPLICATION
•Cohort – SGRCHRT - AS_STUDENT_COHORT - FTE Report Ind
•Attributes – SGRSATT – AS_STUDENT_ATTRIBUTE
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•Admit Age Range – see Parameter Map Admin UI
•Student Cohort Graduation Status –
'No Data' - if the student has no active cohort in the academic period or if their cohort has
no cohort end academic period
'NE' – if there is an active cohort and the cohort end academic period is less than the
academic period being reported
'EX'- if there is an active cohort and the cohort end academic period is equal to the
academic period being reported
'PE'- if there is an active cohort and the cohort end academic period is greater than the
academic period being reported
•Student Cohort Graduation Status Description WHEN ('No Data') THEN 'Data Not Avail'
WHEN ('NE') THEN 'Not Expected'
WHEN ('EX') THEN 'Expected'
WHEN ('PE') THEN 'Past Expected'
•Student Cohort Report Ind – is it reportable
•Student Cohort Count – count of active cohorts for term
•Student Cohort Graduated HC – (students graduated before or on report term)
•Student Cohort Expected Graduation HC - Headcount of students with an academic
period end equal to the report academic period. On STVCHRT an end term can be
entered – if it is then that is the term that graduation is expected
•Student Cohort Graduation Rate – 0% if expected but didn’t, 100% if did and blank if
neither
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ASP – Academic Study
Includes the academic program or curriculum attributes including student
level (graduate, undergraduate), Program, Degree, College, Major,
Department, etc.. For comparisons, there are two distinct sets of
Academic Study data included and appropriately labeled. The first set is
the current priority curriculum associated with the student for the
academic period. As this data changes those changes are reflected in
the overall attributes. The second set is the Admit Academic Study which
will be set with the initial values set for the student in their academic
period admit and will not change for level.
•Award Category - STVDEGC_ACAT_CODE
•Academic Study Change Ind – Yes if Major Change Count > 0 – see
EDW_WAT_STUDENT_PROGRESS_EXTR
•Major Change Count – number of distinct majors for student level where
program primary ind is Yes
•Academic Periods Undeclared – count of terms where major is one listed in
the EDW EXTRACT Parameter Major_Code
• Dimension Table – WDT_ACADEMIC_STUDY
• Fact Table – WAT_STUDENT_PROGRESS
• Source – EDW_STUDENT_EXTR.F_GET_STUDENT –
MST_BASE_STUDENT - AS_CURRICULUM_FOS – SORLCUR
•See EDW_STUDENT_EXTR – get changed_major_count etc.
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ASP – Student Enrollment
Includes overall enrollment data that includes attributes such as
academic period first and last attended, initial enrollment status date,
current enrollment status and date, enrolled by census date ind, etc.
Measures include student summarized course activity such as the
number of courses registered, dropped and withdrawn, passed and
failed, etc.
•Attended - means registered for at least one course
•Enrollment Status – SFBETRM_ESTS_CODE
•Enrolled Age Range and Order – Age Range parameter map Admin UI
•Enrolled By… - MST_ENROLLMENT – AS_ENROLLMENT – currently NULL
•Registration Reason – SFBETRM_RGRE_CODE
•Institution Attending - AS_ENROLLMENT_HISTORY.transfer_to_institution –
SHRTTRM_SBGI_CODE_TRANS
•Withdrawal Reason – AS_ENROLLMENT_HISTORY - SHRTTRM_WRSN_CODE
•Leave Reason – SGBSTDN_LEAV_CODE
•Academic Periods Attended – Count of academic periods with Registered Ind Yes
relative to reported academic period
•Total Academic Period Attended Count – relative to all time and does not change
when reporting academic period changes
•Dimension Table – WDT_ENROLLMENT_STATUS
•Fact Table - WAT_STUDENT_PROGRESS
•Source – MST_ENROLLMENT – AS_ENROLLMENT – SFBETRM –
AS_LEARNER_CURRICULUM_FOS
•See EDWSTG.EDW_ENROLL_EXTR.F_GET_ENROLLMENT
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ASP – Academic Performance
Includes attributes and measures that identify the student's progress
toward their educational goal (positive or negative). Measures include
all credits (Attempted, Passed, Earned) and GPA as assigned by the
course section grades, GPA (cumulative, academic year and academic
period (term). Attributes include Academic Standing (beginning and
end of academic period), Combined Academic Standing and Progress
Evaluation. The measures are differentiated by levels by filtering on
level.
•Ranges - Admin UI Parameter Map and cleansing rule
•Thresholds - user defined in GPA THRESHOLD cleansing rule
•Combined Academic Standing – SHRTTRM_CAST_CODE
•Progress Evaluation – SHRTTRM_PREV_CODE
•Academic Year GPA – cumulative GPA for terms in reporting academic year
•Cumulative Credits – cumulative through reporting academic period
•Cumulative GPA – cumulative through reporting academic period
•Dimension Table – WDT_STUDENT_PERFORMANCE
•Fact Table – WAT_STUDENT_PROGRESS
•Source – AS_ACADEMIC_STANDING - SHRTTRM - SHRLGPA
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ASP – Student Course Filters
Commonly used filters to filter student courses. If not used then all courses are
presented.
•Course Source Type History
•Course Source Type Registration
•Course Source Type Transfer
•See parameter map Student Course
to only view historical courses
to only view current courses
to only view transfer courses
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SHRTCKN
SFRSTCR
SHRTR%
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ASP – Student Course
Includes all student courses in progress, completed and transferred
with student specific details such as the final grade and credits.
Attributes include course data such as course identification,
subject, course number, section detail like schedule type,
instructional method, session and meeting days and times, primary
instructor, initial registration status date, current registration status
and date. Measures include course headcounts and rates, credits
and GPA.
•Course indicators - relative to a student
•Developmental Student Course Ind - Attributes set in the EDW EXTRACT
PARAMETER – DEV_COURSE_ATTRIBUTE
•Registered Census Date Ind –
when SSBSECT_CENSUS_ENRL IS NULL THEN NULL
when SFRSTCR_ADD_DATE <= SSBSECT_CENSUS_ENRL_DATE
AND SFRSTCR_RSTS_DATE <= SSBSECT_CENSUS_ENRL_DATE
AND STVRSTS_INCL_SECT_ENRL = 'Y'
then 'Y‘ otherwise 'N'
• Dimension Tables – WDT_ACADEMIC_TIME,
WDT_COURSE_REFERENCE_NUMBER, WDT_COURSE,
WDT_COURSE_SECTION, WDT_REGISTRATION, WDT_INSTRUCTOR,
WDT_ATTRIBUTE, WDT_MEETING, WDT_MEETING_TIME
• Fact Table – WFT_STUDENT_COURSE
•Source
• - AS_STUDENT_COURSE_IN_PROGRESS - SFRSTCR
• - AS_STUDENT_COURSE_HISTORY - SHRTCKN
• - AS_STUDENT_COURSE_TRANSFER – SHRTR%
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Source:
Section detail SSBSECT
Meeting Detail SSRMEET
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•Course counts and rates
•Course grade detail
•Course graded counts and rates
•Course graded credits and GPA
relative to course
relative to student
relative to course
relative to student
•Check the grade table SHRGRDE to see how grades impact statistics
•What courses are considered failed?
•Course has attempted ind = Y
•Course has gpa count ind = Y
•Course has passed ind = N
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Index
ASP - Person
Includes the basic person identification data like full name, ID, birth
date, confidentiality indicator, current age, email address and
phone number combined. Note the data where a person may have
multiple sets of information like email address, phone number and
address, a single record is currently brought into the warehouse
based on Banner indicators or on a data decision rule established
for the warehouse products.
•Current Age Range
•Email Address
•Phone Number Combined
User defined Parameter Map
Preferred active
Primary active
• Dimension Table – WDT_PERSON
• For PERSON_UID see Internal Keys
• Source – AS_PERSON, AS_TELEPHONE – SPRIDEN, SPBPERS,
GOREMAL, SPRTELE
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Index
ASP - Demographic
Includes the diversity attributes such as gender, minority,
traditional, citizenship, residency, veteran and international
student indicators and more detail attributes about citizenship
type, race, ethnicity, veteran or visa type information.
•Legacy - SPBPERS_LGCY_CODE
•Minority Ind - EDW_EXTRACT_PARAMETER – Non minority race category
from STVETCT – all other race categories are minority
•Traditional Student Ind - Parameter Map – Traditional Age – Non traditional
age is parameter value and up
• Dimension Tables – WDT_DEMOGRAPHIC, WDT_PERSON, WDT_RACE
• Source – AS_PERSON, AS_RACE, AS_VISA
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Index
Analyze Student Progress
Source
•Race – EDW_GENERAL_EXTR.F_GET_RACE –
MST_RACE - AS_RACE - GTVRRAC, GORRACE,
GORPRAC
•Veteran data –
EDW_STUDENT_EXTR.F_GET_STUDENT –
AS_PERSON - SGRVETN SOKODSF.F_GET_CURR_VETC_CODE
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Index
ASP – Student Address
Includes the student’s single 'preferred' address identified by a data
load rule (preferred address type on GTVSDAX) defined by the
institution . Additional address attributes identifying a geographic
division and region.
•Student Geographic Division – EDW EXTRACT Parameters – see
AG_GEOGRAPHIC_REGION (INST)
• Dimension Tables – WDT_GEOGRAPHIC_REGION, WDT_POSTAL
• Source – EDW_GENERAL_EXTR.GET_ADDRESS and GET_GEOREGION –
MST_ADDRESS, MGT_GEOGRAPHIC_REGION – AS_ADDRESS,
AG_GEOGRAPHIC_REGION - STVGEOR, STVGEOD, STVATYP, GORPGEO
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Index
ASP – Academic Outcome
Includes attributes and measures that identify the student's completion of an
educational goal or outcome, whether sought or awarded. Measures include
credits applied to complete the outcome and the associated GPA as well as
the number of academic periods attended. Attributes include academic year
graduation and academic period graduation, outcome status, outcome
honors and other related attributes. The Outcome Academic Study is
available when the outcome or degree record is created in Banner and as
attributes on this record change they will be updated to reflect current
outcome values. The outcome academic study values are not expected to
change when the outcome is awarded.
•Outcome Number – completed outcomes SOKODSF.F_COUNT_COMPLETED_OUTCOMES,SHRDGMR.SHRDGMR_SEQ_NO)
•Outcome Awarded Ind – Yes if degree awarded status is “A”
•Academic Periods Attended - Count of academic periods where registered ind is Yes
relative to the reporting academic periods
•Total Academic Period Attended Count – total of all academic periods regardless of
reporting academic period – does not change
•Outcome GPA – calculated from courses relative to degree and level SOKODSF.F_GET_DEGREE_GPA_DATA(SHRDGMR_PIDM, SHRDGMR_SEQ_NO, 'G')
•Outcome Credits – relative to degree and level
•Academic Outcome Count – count of outcome records whether sought of awarded (see
outcome number)
• Dimension Tables – WDT_ACADEMIC_TIME, WDT_ACADEMIC_OUTCOME
• Fact Tables – WFT_ACADEMIC_OUTCOME, WAT_STUDENT_PROGRESS
•Source – EDW_STUDENT_EXTR.F_GET_ACAD_OUTCOME –
MST_ACADEMIC_OUTCOME - AS_ACADEMIC_OUTCOME – SHRDGMR
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Index
Analyze Student Progress
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Index
ASP - Activity
Includes all student activities based on the institution’s desire to
track the information. So while a student may be involved with
many non academic pursuits, the institution determines those it
wishes to track and records the data in Banner to include the
activity code which has a type and category for reporting. In
Banner this is recorded for each academic period to be tracked,
the warehouse will track first and last year and add the measures
to include number of years and number of activities.
•Activities – those with an academic period will report with an academic period
•Category and Type are independent and not hierarchical and may or may not
be used in Banner
•Activity Total Years – distinct academic years for activity
•Activity Count – relative to reporting term
• Dimension Table – WDT_ACTIVITY
• Fact Table – WFT_STUDENT_ACTIVITY
•Source – EDW_STUDENT_EXTR.F_GET_STUDENT_ACTIVITY –
MST_STUDENT_ACTIVITY – AS_STUDENT_ACTIVITY - SGRSACT
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Index
ASP – Advisor Assignment
Includes all advisors assigned to a student with their advisor type
and if they are the primary advisor for the student. Measures
include the number of advisees (students) for an advisor and the
number of advisors for a student.
•Primary Advisor filter – primary advisor ind = 1
•Advisee Headount – distinct advisees for advisor for term
•Student Advisor Total count – advisor count for term
• Dimension Table – WDT_PERSON, WDT_ADVISOR
• Fact Table – WFT_ADVISOR
•Source – EDW_STUDENT_EXTR.F_GET_ADVISOR – MST_ADVISOR –
AS_ADVISOR - SGRADVR
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Index
ASP - Athletic
Includes specific data around participation in athletic teams either
official or auxiliary. Attributes identify the sport, sport status,
eligibility, athletic aid indicator for the student as well as first and
last year and academic period eligibility begins and ends.
Measures include number of seasons of competition available,
used and remaining.
•Athletic Aid Ind – SGRSPRT_ATHL_AID_IND
•Athletic Academic Eligibility - SGRSPRT_SAEL_CODE
•Seasons of Competition Available – SGRATHC_SEASONS_AVAILABLE
•Seasons of Competition Used – SOKODSF.F_CALC_SEASONS_USED
•Seasons of Competition Remaining – (available – used)
•Athletic Sport Count – sport count per academic period
• Dimension Table – WDT_ATHLETIC, WDT_ACTIVITY
• Fact Table – WFT_ATHLETIC
•Source – EDW_STUDENT_EXTR.F_GET_ATHLETIC - MST_SPORT –
AS_SPORT - SGRATHC,SGRSPRT
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Index
ASP – Banner Communication
Included are details for all Banner mail, email and materials sent
to a person over time from all offices within the institution. Details
will include the type of letter and or the material type as well as
which is the first and last to be initiated. Use the Banner
Communication star schema to understand the details of any mail
or materials forwarded to the student. Banner Communication fact
table provides data per person for all communications sent to the
person using baseline Banner functionality. This data may be
about a communication (letter, email) or it might be a published
material sent to the persons for an academic period along with the
date it was scheduled or initiated, whether or not it is still pending
and date it was sent. Note: some Banner communications are tied
to an academic period, some to an aid year, some to both and
some to neither. Filtering is appropriate.
• Dimension Tables – WDT_BANNER_COMMUNICATION,
WDT_CALENDAR_DATE
• Fact Table – WFT_BANNER _COMMUNICATION
•Source – EDW_GENERAL_EXTR.F_GET_BANN_COMM –
MGT_COMMUNICATION – AG_COMMUNICATION - GURMAIL
CONTINUED onto next slide
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Analyze Student Progress
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ASP - Contact
Includes all contacts stored in the Banner contact
table – associated with all academic periods on
or after the contact date.
• Dimension Tables – WDT_CONTACT,
WDT_CALENDAR_DATE
• Fact Table – WFT_CONTACT
•Source – EDW_STUDENT_EXTR.F_GET_CONTACT –
MST_CONTACT – AS_CONTACT - SORAPPT,
SORCONT
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Index
ASP – Financial Aid Information
Includes Aid Status Ind which identifies whether
the student is a financial aid applicant. Other
attributes indicate whether the student is need
eligible, was offered aid, accepted aid and was
paid aid as well as was their need fully met/not
met. Measures include the percent of aid by
financial aid type/ financial aid source, percent
gift and self help aid and the percent met by
institution gift aid.
•Ranges user defined – Parameter Maps
•Aid Status Ind – has a RORSTAT record
•Aid Applicant Ind – has an ISIR record
•Gift – see EDW_FINAID_EXTR
get_total_offer_amts_acad_pd
•Total Offer Gift – types scholarship + grants
•Total Offer Self Help – types loan + work
•Total Offer Inst Gift – source INST – types Schl +
grants
• Dimension Table – WDT_FINANCIAL_AID_STATUS
• Fact Table – WAT_STUDENT_PROGRESS
•Source – EDW_FINAID_EXTR – MRT_%
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Index
ASP - Hold
Includes detail data on holds, originating office, active ind, hold
from and to dates and what Banner processing is stopped by
the hold type. Measure is the Hold Count which is the number
of holds the person had overtime. Note: although holds are not
academic period specific but belong to the person and the
active indicator identifies which are in place on the system
date – they are associated with academic periods based on
date.
•Hold is active based on active code and date range
• Dimension Table – WDT_HOLD
• Fact Table – WFT_HOLD
•Source – EDW_GENERAL_EXTR.F_GET_HOLD –MST_HOLD –
AS_HOLD – STVHLDD, SPRHOLD
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Index
ASP – Post Secondary School
Includes any post secondary schools attended by the student including
your own – see EDW Extract Parameter Institution. Attributes for the
institution include name, accreditation, select institution indicators (private,
public, two or four year), address details and data related to the student
including any degree and major, transfer GPA range, transfer credit range
attributes. Measures include the Post Secondary School GPA and
Transfer Credit.
• Dimension Tables – WDT_INSTITUTION, WDT_POST_SECONDARY_SCHOOL,
WDT_GEOGRAPHIC_REGION, WDT_POSTAL
• Fact Table – WFT_POST_SECONDARY_SCHOOL
•Source – EDW_STUDENT_EXTR.F_GET_POST_SECONDARY MST_PREVIOUS_EDUCATION, MST_INSTITUTION, MST_ACADEMIC_OUTCOME –
AS_PREVIOUS_EDUCATION_PCOL - SORPCOL/SORDEGR/SHRTR%
CONTINUED onto next slide
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Analyze Student Progress
•Ranges user define – CLEANSING DATA ELEMENTS / POST_SECONDARY –
Maintain cleansing rules
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Index
ASP – Secondary School
Includes the secondary school attended by the student. Attributes for
the institution include name, select institution indicators (private,
public, home schooled), geographic and address details. Measures
include the Secondary School GPA and Secondary School Percentile.
•Ranges define with cleansing rule
•Geographic Region define with cleansing rule - STVGEOR
• Dimension Tables – WDT_INSTITUTION, WDT_SECONDARY_SCHOOL,
WDT_GEOGRAPHIC_REGION, WDT_POSTAL
• Fact Table – WAT_STUDENT_PROGRESS
• Source – EDW_STUDENT_EXTR.GET_SEC_SCHOOL MST_PREVIOUS_EDUCATION - AS_PREVIOUS_EDUCATION_HSCH SORHSCH
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ASP - Test
Commonly used test filters for getting
highest or lowest test score since tests
can be taken multiple times.
Includes all tests with scores and when
more than one score of the same test,
indicators for the highest score and the
latest score.
•Test Score Range – CLEANSING RANGE
ELEMENTS – Admin UI
•Language, Math, Verbal, Writing, Placement 1,
2, Graduate 1,2, IELTS, TOEFL - EDW Extract
Parameters
• Dimension Tables – WDT_TEST,
WDT_CALENDAR_DATE
• Fact Table – WFT_TEST,
WAT_STUDENT_PROGRESS
• Source –
EDW_STUDENT_EXTR.F_GET_TEST –
MST_TEST – AS_TEST - SORTEST
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ASP – Internal Keys
• For advanced users and Cubes
•UIDs are unique IDs for the EDW and are cross referenced with
PIDMs in table WDT_WAREHOUSE_ENTITY
•COURSE_IDENTIFICATION_SECTION – concatenation of course
id and section
•Count keys are needed for cubes
•Cube Identifiers are for cube loading purposes – the multi-year
HEADCOUNT query items are actually IDs
STUDENT_ACTIVITY_COUNT_KEY (PERSON_UID * 1000000) + (ACADEMIC_TIME_KEY * 100) + MULTI_SOURCE_KEY + (STUDENT_ACTIVITY_KEY * .001)
STUDENT_ATTRIBUTE_COUNT_KEY (PERSON_UID * 1000000) + (ACADEMIC_TIME_KEY * 100) + MULTI_SOURCE_KEY + (STUDENT_ATTRIBUTE_KEY * .001)
STUDENT_COHORT_COUNT_KEY
(PERSON_UID * 1000000) + (ACADEMIC_TIME_KEY * 100) + MULTI_SOURCE_KEY + (STUDENT_COHORT_KEY * .001)
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ASP – Report Default Selections
• Report default values
• Set up with Admin UI Parameter Maps
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ASP – Academic Year Range
• Filter 'Academic Year Range' defines a range of
academic years using a parameter map value. This
filter can be used to limit the data selected to load a
cube but could also be used to constrain the data
displayed in a Query or Report Studio report as well.
• Set up with Admin UI Parameter Maps
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For PM Retention by Academic Period Cube – load all retention like and sequential data as well as all
academic period specific data for those students with records for any academic period associated with
those academic years defined within the Academic Year Range.
For PM Multi Year Retention & Graduation Cube – load all multi-year retention and graduation data
as well as all academic period specific data for those students who’s Academic Period First Attended
corresponds to any academic period associated with those academic years defined within the Academic
Year Range filter.
Keep in mind that (up to) 8 years of multi-year retention data should be loaded for students whose
Academic Period First Attended falls within the defined Academic Year Range; meaning we should load
the requisite data for all applicable students/academic periods (as it may be available) even if that data
extends beyond the academic periods associated to the Academic Year Range (years).
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ASP – Institutional Values
• Institutional default values
• Set up with Admin UI Parameter Maps
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Student Retention Performance
Institutional Values
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Institutional Values
 Banner code tables like STV% and GTVSDAX
 select * from gtvsdax where gtvsdax_internal_code = 'PREFADDR'
 Admin UI
 Cleansing rules
 Generally static and most delivered values will be acceptable
 EDW Extract Parameters
 Need to be set before data load since data values impacted
 Parameter Maps
 Can be set on the fly since data values are not impacted
 For reporting purposes only
 See SRP Handbook for those specific to SRP
 See Spreadsheet to identify Institutional values
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Index
Institutional Values
 Cleansing Rules
 Generally static and most delivered values will be acceptable
 Impact data so needed before loading
 Rule Types
 To set code descriptions – from STV% tables
 To set range descriptions – SQL statement and “Range
Rule?“checked
 Associated with Dimension table elements (columns)
 To see elements that can be cleansed - Admin UI / Options / Set Up and
Maintain Cleansing Data Elements / Set Up a Cleansing Data Element /
choose Dim table
 To see the cleansing rule for the element - Admin UI / Options / Set Up and
Maintain Cleansing Rules / choose the element
 Example – see Post Secondary School slide above
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Institutional Values
 EDW Extract Parameters
 Impact data so need to be set before loading
 See SRP Handbook for complete list of those needing
consideration
 See Spreadsheet to fill in working values
 Enter values into Admin UI
 Admin UI / Set Up Parameters / choose EDW EXTRACT
PARAMETERS / click Search button
 Example: Set ESTS and STST codes that should be considered for
excluding from retention rates
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Index
Institutional Values
 Parameter Maps
 Do not impact data so can be changed before or after data loaded
 Used for reporting purposes
 See SRP Handbook for complete list of those needing
consideration
 See Spreadsheet to fill in working values
 Enter values into Admin UI
 Admin UI / Set Up Parameters / choose Parameter Map / click
Search button
 Example: Age Range – used to display a student in a range based
on age
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Index
Student Retention Performance
Keys
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Group Keys
 Joins aggregate table to repeating fact tables
 Test, Attributes, Activities etc could have multiple records
per person or a group of records per person – thus a group
key
 Preserves Cardinality of model
 1 – many relationships etc.
 Allows for Inner Joins
 Outer joins not needed since zero key records are inserted if
a test or attribute doesn’t exist at all for the person
 Zero (0) Key Record if No data exists
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Index
Group Keys
Example: Student Activity Group Key

Granularity (PK) of Aggregate (WAT_STUDENT_PROGRESS) is MULTI_SOURCE_KEY,
ACADEMIC_TIME_KEY, PERSON_UID

Granularity of Repeating Fact table for Student Activities (WFT_STUDENT_ACTIVITY) is
MULTI_SOURCE_KEY, ACADEMIC_TIME_KEY, PERSON_UID, STUDENT_ACTIVITY_KEY

Key should be constructed so we can find all activities for the Multi Source, Academic Time,
Person

On the Repeating Fact table, the group key would be the same for every row for the Multi Source,
Academic Time and Person combination regardless of activity.

If a person doesn’t have any Activities in the Repeating Fact table, their group key is 0 on the
Aggregate table
Example: Student Activity Group Key Calculation
PERSON_UID is 229, ACADEMIC_TIME_KEY is 23 and MULTI_SOURCE_KEY is 1
And the Person has 3 activities with Activity Keys of 1, 2 and 3
Key formula: (PERSON_UID * 1000000) + (ACADEMIC_TIME_KEY * 1000) + (MULTI_SOURCE_KEY)
Result: 229023001
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Index
Count Keys
 Used via Group Key Joins between aggregate table
and repeating fact tables
 Preserve Cardinality of model
 Allows for Unique Record Counting
 Null if no counting should occur (e.g. 0 key record
etc.)
 BRM tables don’t need a count key since already have
a unique identifier to count
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Index
Count Keys
Example: Student Activity Count Key
 Granularity (PK) of Aggregate (WAT_STUDENT_PROGRESS) is
MULTI_SOURCE_KEY, ACADEMIC_TIME_KEY, PERSON_UID
 Granularity of Repeating Fact table for Student Activities (WFT_STUDENT_ACTIVITY)
is MULTI_SOURCE_KEY, ACADEMIC_TIME_KEY, PERSON_UID,
STUDENT_ACTIVITY_KEY
 Key should be constructed so we can find a COUNT of all activities for the Multi
Source, Academic Time, Person, i.e. it should be unique for each activity
Example: Student Activity Count Key Calculation
PERSON_UID is 229, ACADEMIC_TIME_KEY is 23 and MULTI_SOURCE_KEY is 1
Additionally the Person has 3 activities with Activity Keys of 1, 2 and 3
Key formula: (PERSON_UID * 1000000) + (ACADEMIC_TIME_KEY * 1000) + (MULTI_SOURCE_KEY) + (ACTIVITY_KEY * .001)
Results:
229023001.001
229023001.002
229023001.003
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