WESTERN WASHINGTON YOUNG LIFE ADMIN TRAINING October 30, 2014 10:00 am to 2:00 pm CALENDAR Regional Admin Calendar Regional Calendar eRegion OFFICE ADMINISTRATOR/BEST PRACTICES JILL DAVIS Of fice Administrator I Job Description Timesheet & Instructions Working with your Area Director Meetings/Scheduling Of fice Work Best Practices COMMITTEE CINDY YOHANN Young Life Bus Committee Web Documents Committee Job Descriptions Committee Handbook PERSONAL ACTION REQUESTS (PAR) PARs to Regional Of fice by 10th of the month change needs to take place. Action date = 12/1/2014. PARs to Emma by 12/10/2014 Is a staf f in your Area transitioning of f staf f, going on maternity leave, personal leave, etc.? Email Emma the details and she’ll submit a PAR to complete this action. SCREENINGS Add new volunteers or staf f candidates to the Staf f & Volunteer Roster through Volunteer Manager Questions & How -to’s Check Staf f & Volunteer Roster for red NEW HIRES PARs to Regional Of fice by 10th of the month person is to be added to payroll. AF52 New Hire process (reviewed by Area/Supervisors) PAR Information Sheet (submitted by direct supervisor) What is in a New Hire Packet? Young Life Application IRD Form (call Emma) Note, no salary should be discussed with applicant until IRD has been completed Direct Deposit Form Screening Confirmation (CBC and F&C) I-9 (actual signature and page 2 filled out by direct supervisor) Social Security Card (required by Young Life) W4 (actual signature) CONCUR/PCARDS Concur User Request Form Before you send in this form: Is their CBC and F&C complete? Have they completed their Financial Principles Training? Approver Hierarchy Concur Mobile App Codes Gift Policy Concur FAQs Fuel/Mileage charges Personal Vehicle Business Mileage Record Volunteer Reimbursement, Cash Advance, Recurring Payments, Wire Requests, etc. CASH FLOW Cash Flow Instructions Online Training Update Monthly GPS Growth Planning Software Update October 1-8 & May 1-8 GPS Definitions GPS Cheat Sheet Ministry Open/Close Form MISSION REPORTS Personnel Payroll Report Time Accrual GPS Area Multiple Stats History Latest Ministry Stats MISSION REPORTS Camping Summer Camping IR R1 R2 and Actual Attendance GIVING & PPL CHANDA RANEY Giving Reports Process and track donations PPL Lapsed Donor Report GIVING PPL PPL PPL CAMPING KATHY DUFAULT Camp Trip Manager Tips for Camp Trip Manager Starting a new year Camp Payments vs. Donations How to enter & track Creating a “pre-allocated funds camp” Create a custom camp w/ payment link (Great Wolf 2015) Camping Forms Use online Camping Health & Consent Form for ALL camps (even Malibu!) Consent Form for Medical Treatment in Canada (YL 1738) Border Crossing Consent Collecting Online Summer Camp Health Forms Managing Online Summer Camp Health Forms CAMPING CAMPING CAMPING CAMPING CAMPING SCHOLARSHIPS Leave No Camper Behind Leave No Camper on the Dock: Malibu Campership Legacy Fund: Regional Of fice Fill-the-Bus CAMPING AT MALIBU CLUB What Western Washington Young Life Areas should know about camping at Malibu Have this document on your computer or printed and review it often! Contacts, Camp Spots, Website, BC Ferries, Health Forms, Border, and Communication to Families. Use Online Health Forms! www.malibuclub.younglife.org > Summer > Trip Leaders Make sure that Michelle Clark has your email and the email addresses of anyone else who is planning your Area’s trip . [email protected] CAMPING AT MALIBU CLUB Buses: Talk to other Areas about sharing buses and combining trips with those in weeks ahead or after you to cut down on the amount of dead-head trips. Michelle would recommend areas using Journey Lines as they will help coordinate dropping one area of f in Egmont and then picking another one up to bring them home. Contact Steve at Journey Lines: [email protected] EVENT PLANNING 101 SALLY KRAFT Committee Logo/Theme Develop Timeline Recruit Hosts Communicate Event – know what works best for your community Guest Tracking Table Chart Nametags, response cards, envelopes and final reports Check-in Collecting Donations Follow -up Thank You Process reimbursements Games of Chance Policy FAQs GREAT WOLF 2015 GAIL AOKI GREAT WOLF 2015 Great Wolf 2015 Need to Know List Family Standard Suite: $230 (6 maximum) Grand Bear Suite: $390 (8 maximum) Credit Card Authorization Form Lodge Rooming List Deadlines: December 1, 2014: R2 for all conference attendees. December 5, 2014: Complete Credit Card Authorization Form and Lodge Rooming List to retain your reservation. Group Code “1501WWYoung” Great Wolf Contact: Amy Hidahl ([email protected]) Need more rooms or need to release rooms? Contact Gail Name changes? Contact Amy MSITES Logging in to your mSite mSite Help Center QUESTIONS?