File - Keehner Meadows HOA

Report
2014 Annual HOA Meeting
Keehner
Meadows HOA
2014 Annual
Meeting
Sunday, March 2, 2014
Tuesday, April 29,2014
Amy Steingraeber, President
Ann Niehaus, Secretary
Caroline Brace, Treasurer
2014 Annual HOA Meeting
Agenda






Call to Order
Introductions
Proof of Notice of Meeting or Waiver
Attendance & Quorum (Total lots 124, Quorum = 36)
Reading of Minutes of Preceding Meeting or Wavier
Reports





Election of Trustees



Secretary Position
New Issues


Committees – Social & Chronicles, Maintenance & Landscaping, Other
Financial - Review and Progress Against Goals / Prior Year
Stats
Accomplishments – HOA Directory, HOA Website, Keehner Chronicles
Other
Questions
Adjournment
2014 Annual HOA Meeting
Keehner Meadows HOA
 Call
to Order
 Proof of Notice

Mailed February 1, 2014
 Attendance

& Quorum
Review Count on Attendance Sheet
 Reading
of Minutes of Prior Meeting
2013 or Waiver
2013 HOA Minutes
2014 Annual HOA Meeting
Keehner Meadows
2012 Annual HOA Meeting Minutes
Sunday March 4, 2012 at the West Chester Library
The annual meeting of the Keehner Meadows Community Association was held on Sunday March 4, 1012 at the West Chester Library in West Chester, Ohio. Notice of the
meeting was sent by regular mail in January 2012.
Amy Steingraeber called the meeting to order at approximately 3:14 p.m. A total of 29 residents were in attendance and seven proxys were received. The following residents
were in attendance: Russell of 7315 Leemel Drive, Barron of 7324 Leemel Dr. , Bucher of 7316 Leemel Dr. , Wurst of 7257 Julie’s Cove, Lusk of 8961 Wintergreen, Voss of 8914
Wintergreen Drive, Colangelo of 8907 Michelle Point, Betscher of 8926 Michelle Point, Kerber of 7270 Susan Springs Drive, Johnson of 7240 Susan Springs, Robertson of 7230
Susan Springs, Buck of 7350 Susan Springs, Guzman of 7370 Susan Springs, Brace of 7380 Susan Springs, Direnzi of 7400 Susan Springs, Carr of 7397 Susan Springs, Runkle
of 7387 Susan Springs, Carr of 7357 Susan Springs, Baker of 8924 Wintergreen, Niehaus of 7297 Susan Springs, McDonald of 7457 Susan Springs, Steingraeber of 7507 Susan
Springs, Dunsford of 7480 Susan Springs, Doddy of 7440 Susan Springs.
Proxys were received for Jensen of 7390 Sussex Dr, Wagner of 7299 Leemel Drive, Williams of 7307 Leemel Drive, Almer of 8937 Michelle Point, Gunn of 8936 Michelle Point,
Sefton of 7377 Susan Springs, and Thompson of 7500 Susan Springs.
Keith Betscher made a motion to waive the reading of the minutes from the 2011 Annual Meeting. The motion was seconded by Dan Steingraeber and Geri Baker and then
approved with no objections.
Keith Betscher announced the next community wide garage sale will be held on Saturday April 28th. The community association pays for the advertisements and posts signs
directing others to the neighborhood. This is an excellent way for the homeowners to sell their used and unwanted items.
Keith also discussed the maintenance at the front entrance way. There is one bad sprinkler head that will be replaced. Light poles at the front entrance have been rewired and
have new bulbs as well as a new photo eye. Keith does not want to put lights on a timer because of power outages. Larry Voss made a suggestion for a backup to be
purchased. Keith gave credit to the homeowners across the street from the model home that currently cut the grass on both sides of the entrance to the neighborhood for a
nominal fee. It saves the HOA a significant amount of money to not have this contracted out. The bid for the 2012 landscaping of the beds has a very minimal increase. Amy
Steingraeber, acting president, will maintain planters and change out the plants 4x per year.
Keith is requesting that homeowners keep their exterior lights on at night for those neighbors that may be out walking.
Geri Baker, acting Treasurer, discussed the current budget. She explained that the HOA is doing well and the fees have been maintained at $140 annually. Overages in the
budget from 2011 were due to the planter boxes being stolen at the front entrance, water line leak at the front entrance and liens filed for those who have not paid HOA fees.
She discussed the current status of residents who had not paid their HOA fees for 2012 and the cost to file on those.
The administrative items for the meeting included the addition of the neighborhood directory, HOA website and the return of the Keehner Chronicles.
The new website is www.KeehnerMeadowsHOA.com. All forms for improvements as well as the covenants are available on this site. The forums on this site will take the place of
the old YAHOO GROUPS. Please make sure you visit this site and register as a user for the forums.
After updating resident information at the meeting, the neighborhood directory will be available as well as a plat map of Keehner Meadows.
We are also hoping to reintroduce the Keehner Chronicles, a neighborhood newsletter updating residents on the goings on of the neighborhood. We will be looking for street
representatives as this project progresses.
There are no available positions for election at this time but it was announced that Geri Baker’s position will be available next year.
The last agenda of the meeting was the proposal for a shed amendment. Our current covenants do not allow for sheds. One of the residents spoke to the members of the
meeting to propose a change. The HOA has contacted an attorney to discuss these changes and what needs to be done. It was explained that 75% (93 lots) of homeowners
would have to sign and agree to the change. The HOA has provided a full list of specific guidelines and restrictions that would have to be put into place for any changes to
happen. The legal fees would be approximately $950. The residents who wish to make the change will be required to do the work in obtaining the signatures. Discussions
continued about the value or devalue of properties with sheds. Keith Betscher thanked the board for handling a controversial issue in such a fair unbiased way.
The meeting adjourned at approximately 4:45 pm.
2014 Annual HOA Meeting
Keehner Meadows HOA
Reports - Committees
 Keehner
 Social
Chronicles
Keehner Chronicles Newsletter

What is it?


A newsletter that is delivered to your mailbox 3-4
times a year.
Goal: Provide information to Keehner Meadows
homeowners in a streamlined format



New homeowners
New family additions
Classifieds


Babysitters, painters, cleaning services, home
maintenance, lawn care, etc.
Communicate information from the board to
homeowners
How can you help?

We need information to fill the newsletter:




Neighborhood events
Neighborhood news
Additions to the classifieds
Favorite recipes to share with neighborhood
EMAIL US:
[email protected]
Sample Newsletter
Keehner Meadows Social
Committee

Goal: to plan neighborhood-wide events where
neighbors can socialize and meet new neighbors
Join our Email List: [email protected]
Or sign up on clipboard
Join Keehner Meadows on
FACEBOOK!
We need YOU!

To host/plan events such as:









Block party in your cul-de-sac
Wine & cheese
Game night
Golf outing
Back yard BBQ
Ladies night/men’s night
Kids party
Backyard movie night
Book club
2014 Annual HOA Meeting
Keehner Meadows HOA
Reports – Committees
 Common

Areas Maintenance
Front Entranceway – Lighting, Sprinklers
 Landscaping
 Annual

Keehner Meadows Yard Sale
Date – last Saturday of April; 8AM-1PM April 26th
HOA Financials
2014 Annual HOA Meeting
2014 Annual HOA Meeting
KM HOA Board
2013 ACCOMPLISHMENTS

HOA Board “Score Board”

HOA Homeowners Directory

HOA Website –
www.KeehnerMeadowsHOA.com

facebook

Continuation of HOA Keehner Chronicles
2014 Annual HOA Meeting
KM HOA Board Stats
Keehner Meadows Home Owners Association
"Status Board" for year 2013
# of items
Comments
Improvement Applications
Decks
Fences
Pools
1
1
1
Structures
2
Other
3
7299 Leemel
8968 Wintergreen
7240 Susan Springs Drive
7437 Susan Springs Drive (roof over deck);
8915 Heather Ann Drive (pergola over deck)
7286 Leemel (house color);
7265 Julie's Cove (Shingles);
9013 Wintergreen (treee removal - not in HOA)
Good Standing Letters
2
7324 Leemel; 8968 Wintergreen
New Residents
4
*see attached
2
"8.1.7 Maintenance: Each an every Lot and house
thereon shall be maintained by the Owner thereof in a
reasonable manner in accordance with the general
standards of maintenance prevailing throughout the
Property. All landscaping on the Lots shall be
maintained in good condition. All lots, including any
areas designated as “open space/ landscape
easements” or “natural buffer easements” on such
Lots, shall be kept free of debris and clutter and shall
be mowed."
1
foreclosure
Complaints
Landscaping/Maintenance
HOA Fee Delinquencies
Welcome New 2013 Residents!
Justin & Jann Volz
Jason Brisken
Kathryn & Lucas Sheehan
Jonathon Duncan
(7324 Leemel Drive)
(8907 Michelle Point)
(8968 Wintergreen)
(7273 Julie's Cove)
2014 Annual HOA Meeting
HOA Directory
2013 Keehner Meadows HOA HomeOwners Directory Listed by Lot #
2013 Keehner Meadows HOA HomeOwners Directory Listed by Lot #
Email 1
Email 2
LOT #
Last Name
Names
House #
Street Name
Closed H-Phone Alt. Phone
2013First
Keehner
Meadows
HOA HomeOwners
Directory Listed by Lot #
Email 1
Email 2
LOT #
Last Name
First Names
House #
Street Name
Closed H-Phone Alt. Phone
HOA
HomeOwners
Directory
Listed by Lot #
1
Ren
Henry 2013 Keehner Meadows
7243
Leemel Drive
01/01/07
779-8655
[email protected]
Email 1
Email 2
LOT #
Last Name
First Names
House #
Street Name
Closed H-Phone Alt. Phone
HOA
HomeOwners
Directory
Listed by Lot #
1
Ren
Henry 2013 Keehner Meadows
7243
Leemel Drive
01/01/07
779-8655
[email protected]
Email 2
LOT #
Last Davidson
Name
First Names7251
House #
Name 779-7202
Closed H-Phone Alt. Phone
2
Muldrow
& Trina
Leemel
Drive Street
11/30/04
[email protected] Email 1
HOA
HomeOwners
Directory
Listed by Lot #
1
Ren
Henry 2013 Keehner Meadows
7243
Leemel Drive
01/01/07
779-8655
[email protected]
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Email 2
LOT #
Last Davidson
Name
First Names7251
House #
Name 779-7202
Closed H-Phone Alt. Phone
2
Muldrow
& Trina
Leemel
Drive Street
11/30/04
[email protected] Email 1
Wohlstein
Francene Lord-Wohlstein
& Scott 7259
Leemel
08/19/04
[email protected]
1
Ren
Henry
7243 Drive Leemel
Drive 759-5762
01/01/07
779-8655
[email protected]
Email 2
LOT #
Last Davidson
Name
First Names7251
House #
Name 779-7202
Closed H-Phone Alt. Phone
2
Muldrow
& Trina
Leemel
Drive Street
11/30/04
[email protected] Email 1
3
Wohlstein
Francene Lord-Wohlstein
& Scott 7259
Leemel
08/19/04
[email protected]
1
Ren
Henry
7243 Drive Leemel
Drive 759-5762
01/01/07
779-8655
[email protected]
Bolender2
7267
Leemel
08/31/05
[email protected]
Muldrow Michael & Lynn
Davidson & Trina
7251 Drive Leemel
Drive 779-0015
11/30/04
779-7202
[email protected]
3
Wohlstein
Francene Lord-Wohlstein
& Scott 7259
Leemel
08/19/04
[email protected]
1
Ren
Henry
7243 Drive Leemel
Drive 759-5762
01/01/07
779-8655
[email protected]
4
Bolender2
7267
Leemel
08/31/05
[email protected]
Muldrow Michael & Lynn
Davidson & Trina
7251 Drive Leemel
Drive 779-0015
11/30/04
779-7202
[email protected]
Olivas 3
7275& ScottLeemel
10/31/06
[email protected]
[email protected]
Wohlstein Celine & Marcos
Francene Lord-Wohlstein
7259 Drive Leemel
Drive
08/19/04 759-5762
[email protected]
4
Bolender2
7267
Leemel
08/31/05
[email protected]
Muldrow Michael & Lynn
Davidson & Trina
7251 Drive Leemel
Drive 779-0015
11/30/04
779-7202
[email protected]
5
Olivas 3
7275& ScottLeemel
10/31/06
[email protected]
[email protected]
Wohlstein Celine & Marcos
Francene Lord-Wohlstein
7259 Drive Leemel
Drive
08/19/04 759-5762
[email protected]
Poneris 4
7283
Leemel
02/03/04
[email protected]
Bolender Constantino Michael & Lynn
7267 Drive Leemel
Drive 777-9380
08/31/05
779-0015
[email protected]
5
Olivas 3
7275& ScottLeemel
10/31/06
[email protected]
[email protected]
Wohlstein Celine & Marcos
Francene Lord-Wohlstein
7259 Drive Leemel
Drive
08/19/04 759-5762
[email protected]
6
Poneris 4
7283
Leemel
02/03/04
[email protected]
Bolender Constantino Michael & Lynn
7267 Drive Leemel
Drive 777-9380
08/31/05
779-0015
[email protected]
Seamon 5
Michael & Paula
7291
Leemel
06/30/09
[email protected]
Olivas
Celine & Marcos
7275 Drive Leemel
Drive
10/31/06
[email protected]
[email protected]
6
Poneris 4
7283
Leemel
02/03/04
[email protected]
Bolender Constantino Michael & Lynn
7267 Drive Leemel
Drive 777-9380
08/31/05
779-0015
[email protected]
7
Seamon 5
Michael & Paula
7291
Leemel
06/30/09
[email protected]
Olivas
Celine & Marcos
7275 Drive Leemel
Drive
10/31/06
[email protected]
[email protected]
Wagner 6
Joe & Lisa Constantino
7299
Leemel
06/26/03
[email protected]
Poneris
7283 Drive Leemel
Drive 777-0332
02/03/04 614-5211
777-9380
[email protected]
7
Seamon 5
Michael & Paula
7291
Leemel
06/30/09
[email protected]
Olivas
Celine & Marcos
7275 Drive Leemel
Drive
10/31/06
[email protected]
[email protected]
8
Wagner 6
Joe & Lisa Constantino
7299
Leemel
06/26/03
[email protected]
Poneris
7283 Drive Leemel
Drive 777-0332
02/03/04 614-5211
777-9380
[email protected]
Williams7
7307
Leemel
04/19/02
[email protected]
Seamon Robert & Karmen
Michael & Paula
7291 Drive Leemel
Drive 779-1593
06/30/09
[email protected]
8
Wagner 6
Joe & Lisa Constantino
7299
Leemel
06/26/03
[email protected]
Poneris
7283 Drive Leemel
Drive 777-0332
02/03/04 614-5211
777-9380
[email protected]
9
Williams7
7307
Leemel
04/19/02
[email protected]
Seamon Robert & Karmen
Michael & Paula
7291 Drive Leemel
Drive 779-1593
06/30/09
[email protected]
Russell 8
Timothy & Tracie
7315
Leemel
03/08/02
[email protected]
Wagner
Joe & Lisa
7299 Drive Leemel
Drive 759-0618
06/26/03 777-3001
777-0332
614-5211
[email protected]
9
Williams7
7307
Leemel
04/19/02
[email protected]
Seamon Robert & Karmen
Michael & Paula
7291 Drive Leemel
Drive 779-1593
06/30/09
[email protected]
10 Russell 8
Timothy & Tracie
7315
Leemel
03/08/02
[email protected]
Wagner
Joe & Lisa
7299 Drive Leemel
Drive 759-0618
06/26/03 777-3001
777-0332
614-5211
[email protected]
Barron 9
7324
Leemel
05/31/02
[email protected]
[email protected]
Williams Paul & Kathleen
Robert & Karmen
7307 Drive Leemel
Drive 779-6499
04/19/02 309-0796
779-1593
[email protected]
10 Russell 8
Timothy & Tracie
7315
Leemel
03/08/02
[email protected]
Wagner
Joe & Lisa
7299 Drive Leemel
Drive 759-0618
06/26/03 777-3001
777-0332
614-5211
[email protected]
11 Barron 9
7324
Leemel
05/31/02
[email protected]
[email protected]
Williams Paul & Kathleen
Robert & Karmen
7307 Drive Leemel
Drive 779-6499
04/19/02 309-0796
779-1593
[email protected]
Bucher 10 Russell
Phillip & Maureen
7316
Leemel
03/08/02
[email protected]
Timothy & Tracie
7315 Drive Leemel
Drive 779-3411
03/08/02
759-0618
777-3001
[email protected]
11 Barron 9
7324
Leemel
05/31/02
[email protected]
[email protected]
Williams Paul & Kathleen
Robert & Karmen
7307 Drive Leemel
Drive 779-6499
04/19/02 309-0796
779-1593
[email protected]
12 Bucher 10 Russell
Phillip & Maureen
7316
Leemel
03/08/02
[email protected]
Timothy & Tracie
7315 Drive Leemel
Drive 779-3411
03/08/02
759-0618
777-3001
[email protected]
Oliveira 11 Barron
Renan & Emily
7308
Leemel
10/22/09
[email protected]
Paul & Kathleen
7324 Drive Leemel
Drive 835-5023
05/31/02 835-5021
779-6499
309-0796
[email protected]
[email protected]
12 Bucher 10 Russell
Phillip & Maureen
7316
Leemel
03/08/02
[email protected]
Timothy & Tracie
7315 Drive Leemel
Drive 779-3411
03/08/02
759-0618
777-3001
[email protected]
13 Oliveira 11 Barron
Renan & Emily
7308
Leemel
10/22/09
[email protected]
Paul & Kathleen
7324 Drive Leemel
Drive 835-5023
05/31/02 835-5021
779-6499
309-0796
[email protected]
[email protected]
Shaw 12 Bucher
Nathan & Kathryn
7292
Leemel
07/31/03
[email protected]
[email protected]
Phillip & Maureen
7316 Drive Leemel
Drive 759-1877
03/08/02
779-3411
[email protected]
13 Oliveira 11 Barron
Renan & Emily
7308
Leemel
10/22/09
[email protected]
Paul & Kathleen
7324 Drive Leemel
Drive 835-5023
05/31/02 835-5021
779-6499
309-0796
[email protected]
[email protected]
14 Shaw 12 Bucher
Nathan & Kathryn
7292
Leemel
07/31/03
[email protected]
[email protected]
Phillip & Maureen
7316 Drive Leemel
Drive 759-1877
03/08/02
779-3411
[email protected]
Knipper 13 Oliveira
Kelli & NathanRenan & Emily
7284
Leemel
09/09/03
[email protected]
[email protected]
7308 Drive Leemel
Drive
10/22/09
835-5023
835-5021
[email protected]
14 Shaw 12 Bucher
Nathan & Kathryn
7292
Leemel
07/31/03
[email protected]
[email protected]
Phillip & Maureen
7316 Drive Leemel
Drive 759-1877
03/08/02
779-3411
[email protected]
15 Knipper 13 Oliveira
Kelli & NathanRenan & Emily
7284
Leemel
09/09/03
[email protected]
[email protected]
7308 Drive Leemel
Drive
10/22/09
835-5023
835-5021
renanpo@hotmail.com
Kanno 14 Shaw
Basil & Jane Nathan & Kathryn
7276
Leemel
08/26/03
janekanno@yahoo.com
7292 Drive Leemel
Drive 779-4599
07/31/03
759-1877
shawkate20@yahoo.com
shawn@us.panasonic.com
15 Knipper 13 Oliveira
Kelli & NathanRenan & Emily
7284
Leemel
09/09/03
nknipper@cinci.rr.com
kknipper@cinci.rr.com
7308 Drive Leemel
Drive
10/22/09
835-5023
835-5021
renanpo@hotmail.com
16 Kanno 14 Shaw
Basil & Jane Nathan & Kathryn
7276
Leemel
08/26/03
janekanno@yahoo.com
7292 Drive Leemel
Drive 779-4599
07/31/03
759-1877
shawkate20@yahoo.com
shawn@us.panasonic.com
15 Knipper
Kelli & Nathan
7284
Leemel Drive
09/09/03
nknipper@cinci.rr.com
kknipper@cinci.rr.com
16 Kanno 14 Shaw
Basil & Jane Nathan & Kathryn
7276
Leemel
08/26/03
janekanno@yahoo.com
7292 Drive Leemel
Drive 779-4599
07/31/03
759-1877
shawkate20@yahoo.com
shawn@us.panasonic.com
15 Knipper
Kelli & Nathan
7284
Leemel Drive
09/09/03
nknipper@cinci.rr.com
kknipper@cinci.rr.com
16 Kanno
Basil & Jane
7276
Leemel Drive
08/26/03
779-4599
janekanno@yahoo.com
15 Knipper
Kelli & Nathan
7284
Leemel Drive
09/09/03
nknipper@cinci.rr.com
kknipper@cinci.rr.com
16 Kanno
Basil & Jane
7276
Leemel Drive
08/26/03
779-4599
janekanno@yahoo.com
HOA Directory 2013
16
Kanno
Basil & Jane
7276
Leemel Drive
08/26/03
779-4599
janekanno@yahoo.com
2014 Annual HOA Meeting
Keehner Meadows HOA
Website www.KeehnerMeadowsHOA.com
 Repository
for all essential documents
 Homeowner Forums
 Homeowner Directory
 News, Updates, and Calendar
 Email
 Important Links
2014 Annual HOA Meeting
Keehner Meadows HOA
Website www.KeehnerMeadowsHOA.com
2014 Annual HOA Meeting
Keehner Meadows HOA
Election of Trustees

One Formal Position Open at this time




Unofficial Positions



Ann Niehaus – Secretary until 2014
Caroline Brace– Treasurer until 2016
Amy Steingraeber – President until 2015
Keith Betscher –HOA Maintenance
Alyssa Carr, Ashley Direnzi, Kelli O’Connell –
Social Committee
Volunteers Always Welcome!
2014 Annual HOA Meeting
Secretary Election
KM HOA By-Laws, Section 18.b. Role of Secretary:
The Secretary shall record the votes and keep the
minutes and proceedings of meetings of the Board and
of the Members, serve notice of meetings of the Board
and of the Members, keep appropriate current records
showing the names of Members of the Association
together with their addresses and shall act in the place
instead of the President in the event of the President’s
absence or refusal to act.
2014 Annual HOA Meeting
Secretary Election
Candidates:
• Suzanne Thompson, 7500 Susan Springs Drive
•
•
•
2014 Annual HOA Meeting
Keehner Meadows HOA
 Other
Issues
 Questions
 Adjournment

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