Session Materials - University of North Carolina

Report
Web Focus Reporting
Gale Helms
UNC Charlotte
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so
as quietly as possible.
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UNC Charlotte
• At UNC Charlotte, Web Focus Developer is used by
Financial Data Administration to create reports for
Financial Services
• Managed Reporting is only used by Financial Services
staff
• At this time we do not have a reporting tool/dashboard
available to the campus
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Chart Index Elements
• Fund, Orgn, & Program – Active and/or Inactive Funds
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Position Control
• Employee Position/Job Budgets and Salary
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Used to reconcile Position budget in Banner and to determine salary reserves
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Position Control
• All Positions by Fiscal Year
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Budget
• Program Inventory
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Shows Financial Data for Program Inventory calculations that are submitted to OSBM
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Budget
• Available Balance by Division Account Detail
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Student Accounts
• Detail Code/Fund Cross Reference
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Accounts Payable
• 1099 Reportable Data By Income Type (FAA1099 Verification)
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Accounts Payable
• 1099 Reportable Data By Income Type (FAA1099 Verification)
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Accounts Payable
• Z Invoice Reconciliation
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Helps to ensure all 49er Mart (SciQuest) invoices fed to Banner correctly
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Fixed Assets
• Fixed Assets Inventory Report
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Fixed Assets
• Master Asset List
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Fixed Assets
• Master Asset List
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Fixed Assets
• Master Asset List
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Advancement Dashboard
• Management Dashboard
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Advancement Dashboard
• Director of Development Dashboard
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Advancement Dashboard
• Operational Dashboard
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Questions
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Need Code?
Finance/AR/HR
Gale Helms
704-687-5814
[email protected]
Advancement
Tammie Boyd
704-687-7222
[email protected]
Eddie Fincher
704-687-7221
[email protected]
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WebFOCUS At
ECSU
Robbin K. Brooks
Elizabeth City State University
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so
as quietly as possible.
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WebFocus Users
At ECSU there are two basic types of WebFOCUS users:
Developer Studio Users – Users who are able to write
and run WebFOCUS programs – only a select number of
users have this tool on their desktop
Managed Reporting Users – Users who are able to run
programs that have been created via Developer Studio –
departmental users request access to run reports via
Manage Reporting
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Developer Studio Desktop
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Managed Reporting Desktop
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Banner Security Reports
Functional users do not have access to BANSECR, so to
assist the module security administrators with security
access authorizations the following WebFOCUS reports
were created:
• Classes – All Objects Assigned to a Class – This
program identifies all Banner objects assigned to a
Banner class
– Input Banner class name (example: BAN_FIN_COA_M_C)
• Objects - All Classes that contain an Object – This
program identifies all classes that contain a Banner
object with the default Banner role (BAN_DEFAULT_M
or BAN_DEFAULT_Q)
- Input Banner object (example: FURFEED)
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Banner Security Reports – cont’d
• User – All Classes Assigned to a User – List all classes
assigned to a Banner user
- Input Banner user name (example: RKBROOKS)
• Users – All Users Assigned to a Class – List all users
assigned to a Banner class
- Input Banner class name (example: BAN_FIN_COA_M_C)
Sample Report or Layout Shown
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Output Selection
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User – All Classes Assigned to a User
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Accounting Reports
• List of Suspended JVs – This program provides the user
id for documents listed on the FGIJVCD form
• Approval Queue Documents – List the queue for
unapproved documents
• Attribute Value Report – Report of attributes on fund
codes
• Budget Availability – List available budget by fund code
• Fund Code List Orgn Bank – Fund code list with default
organization and bank code
• YTD Trans by Account – Summary of transactions by
account code
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FGIJVCD – Screen Shot
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List of Suspended JV’s
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Accounts Payable
• Checks Cancelled – Report of cancelled checks
• Disbursement Register – Banner FARCHKR report in
Excel format
• AP Accrual – Invoice payments to be accrued
• Vendor Payments by Invoice Date – Calculates the
number of days between the invoice date and the check
date
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FARCHKR Report
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Disbursement Register - Parameters
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Disbursement Register Report
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Vendor Payment By Invoice Date - Parameters
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Vendor Payment By Invoice Date – Purchase Orders
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Vendor Payment By Invoice Date – Direct Payments
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Vendor Payment By Invoice Date – Summary
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Foundation
• Foundation Fund Listing – List of all funds within the
Foundation
• Foundation New Funds – List the new funds created for
the Foundation during the fiscal year
• Private Gifts and Misc Income – Report of private gifts
and miscellaneous income
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Private Gifts and Misc Income - Report Layout
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Student Accounts Receivable
• Student Payments By Term
• Student Fees Report By Term
• Student Housing Report
• Student Meal Plan Report
• Tuition Charges By Term – Regular
• Tuition Charges By Term - Summer
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Student Payment By Term – Report Layout
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QUESTIONS?
Contact Information
Brooks, Robbin K.
1704 Weeksville Road
Campus Box 908
Elizabeth City, NC 27909
Bus: (252) 335-3784
Bus Fax: (252) 335-3043
E-mail: [email protected]
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ASU WebFOCUS Reporting
David Webber
Appalachian State University
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so
as quietly as possible.
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ASU Departments -- Reconcile all Funds Monthly
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Reconcile Budget to Actual / P-Card/ Encumbrances / More….
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Signatures Required – You and Your Boss!
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You can review each fund 15 rows at a time with Banner Self-Service….
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Or use Our many E-Print reports….. (sorry, no FBM091)
• “E-print – The Right Report for the Job”
• Trust Funds – (Non-Grant: 224XXX-336XXX & 660XXX-990XXX)
• FZRBDSC – Budget Balances Available (Summary of all accounts
for a particular fund)
• FZRABAL – Cash Balance Reconciliation (Remember 227XXX
funds do not have cash on hand)
• FZRODTA – Current Fiscal Year Detail of Activity (Daily and Monthly
Reports)
• FZRADACTV – Current Month Activity – updated daily (Detailcurrent month entries)
• FZRAMACTV – One Month’s Activity – new one created at month
end (may select any month)
• FZRAACTV-YTD – Year to Date Activity (Cumulative beginning with
July 1 through the most recently completed monthly period)
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E-Print Reports for Grants
• Grants – (55XXXX)
• FZRAPTD – Project to Date Summary/Budget Balance
Available
• FZRAGRANTS – Grants assigned to your Department
• FZRODTA – Current Fiscal Year Detail of Activity (Daily
and Monthly Reports)
• FZRADACTV – Current Month Activity – updated daily
(Detail-current month entries)
• FZRAMACTV – One Month’s Activity – new one created
at month end (may select any month)
• FZRAACTV-YTD – Year to Date Activity (Cumulative
beginning with July 1 through the most recently
completed monthly period)
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E-Print Reports for State Funds
• State Funds – (1XXXXX)
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• FZRBDSC – Budget Balances Available (Summary of all
accounts for a particular fund)
• FZRAbudget-notice – Over Budget Notices to Departments
• FZRODTA – Current Fiscal Year Detail of Activity (Daily and
Monthly Reports)
• FZRADACTV – Current Month Activity – updated daily (Detailcurrent month entries )
• FZRAMACTV – One Month’s Activity – new one created at
month end (may select any month)
• FZRAACTV-YTD – Year to Date Activity (Cumulative
beginning with July 1 through the most recently completed
monthly period)
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Even More E-Print Reports….
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Miscellaneous
FZRABUDPOOLS – Banner Budget Pools
FZRAORGHIER – All Funds sorted by Org
FZRAFUND-ALPHA/FZRAFUND-HIER – Banner Fund
Lists (Both display Grant termination date)
• PZRDPLS – Departmental Employee List (Banner ID,
Name, Campus Phone, E-Mail Address)
• FZRAOLRI – Checks Issued by Fund
• FZRAENC – Outstanding Encumbrances – list of open
encumbrances by Fund
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Do Dashboards Have to Look Like This?
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All Reports and All Funds on One Web Page
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WebFOCUS Code for “GETUSER”
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-********************************* get the userid/fund combination from finance
DEFINE FILE FORUSFN
FUNDID/A30=FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED;
FUND/A6=FORUSFN.FORUSFN.FORUSFN_FUND_CODE;
END
TABLE FILE FORUSFN
PRINT
'FORUSFN.FORUSFN.FUND'
BY 'FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED'
BY 'FORUSFN.FORUSFN.FUNDID'
WHERE FORUSFN.FORUSFN.FORUSFN_COAS_CODE EQ 'A';
ON TABLE SET PAGE-NUM OFF
ON TABLE NOTOTAL
ON TABLE HOLD AS Z_FUNDSEC FORMAT FOCUS INDEX 'FORUSFN.FORUSFN.FUNDID'
ON TABLE SET HTMLCSS ON
END
-************************ the the userid for the person currently signed on to webfocus
DEFINE FILE GOREMAL
USERID/A20=STRIP(60, GOREMAL_EMAIL_ADDRESS, '@appstate.edu', USERID);
LOGGEDON/A20='&IBIMR_user';
UPLOGGEDON/A20=UPCASE(20,LOGGEDON,UPLOGGEDON);
UPUSERID/A20=UPCASE(20, USERID, UPUSERID);
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Joins Userids to Banner Fund Security
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-**************** join the current userid to the funds with that userid
JOIN
Z_EMAIL.SEG01.SELUSERID IN Z_EMAIL TO MULTIPLE Z_FUNDSEC.SEG01.FUNDID
IN Z_FUNDSEC TAG J7 AS J7
END
DEFINE FILE Z_EMAIL
SELFUND63V/A63V=J7.SEG01.FUND;
END
TABLE FILE Z_EMAIL
PRINT
'Z_EMAIL.SEG01.SELUSERID'
'Z_EMAIL.SEG01.EMAIL_PIDM'
SELFUND63V
BY 'J7.SEG01.FUND'
ON TABLE SET PAGE-NUM OFF
ON TABLE NOTOTAL
ON TABLE HOLD AS Z_SELFUND FORMAT FOCUS INDEX 'J7.SEG01.FUND'
ON TABLE SET HTMLCSS ON
END
JOIN CLEAR *
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0010-Budget Balance Summary -- All Funds With Drilldown
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0030-Budget Pools Report – Turns Red if Overspent
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Reports Drill Down to Spending Detail
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0061-Open Invoice Report
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0100-YTD Activity All Funds -- Tabbed Excel Report
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0110 - AP Checks Issued by Fund / by Vendor
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0120 -- Purchasing Card Reports with Drilldown
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Campus Accountants – They see what the user sees
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SRECNA – Compare Variances by Year – GASB Account Level
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Drill Down to Variances by NCAS Account
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Drill Down to Variances by Fund
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Drill Down to Compare Transaction Detail by Year
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ASU WebFOCUS Reports - Advancement
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Advancement Staff Activity Charts
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Advancement - Prospect Statistics
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Advancement – Development Officer Activity
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Questions?
If you would like more information about these reports contact:
• David Webber – Finance Reports – [email protected]
• Kevin Patterson – SRECNA Report – [email protected]
• Colleen Deal – Advancement Reports – [email protected]
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