Guidelines and Standard Procedure in the

Report
Guidelines and Standard Procedure in the Conduct of
the Major Testing Programs of NETRC: A Unified
Approach
CONTENTS
I.
NCAE and NAT
II.
1. Reminders before Testing Day
(Assignment of Testing Staff, Information
Dissemination, Test Materials Allocation)....................
2. Roles of Testing Staff.............................................
3. NETRC Forms......................................................
4. Board Work.........................................................
5. Breaktime..........................................................
6. Pre-test Reminders..............................................
7. Information in the AS (NCAE, G3,G6 &Y2 )....................
8. Test Proper.........................................................
9. Post-test Reminders.............................................
10. Filling out the School Header.................................
11. Preparation of Enrolment Data...............................
12. Special NCAE & Test Results Dissemination.................
13. Generic Forms...................................................
14. School Headers..................................................
16. Converging Areas Where the NAT (3 levels)
and NCAE are Parallel in the Handbook.....................
17. Evaluation Sheet on Forwarder’s Performance............
18. Case Analysis.....................................................
PEPT....................................................................
SLIDE/PAGE NO.
3-6
8-13
14
15-21
22
7,23-24
25-27
28
29-34
35-38
39-41
42-43
44-50
52-59
62
63-64
65-74
76-107
1
Part I: The 2011 NCAE and NAT
a. NATIONAL
b.
CAREER ASSESSMENT
EXAMINATION
NATIONAL ACHIEVEMENT TEST (GRADE
GRADE 6 AND YEAR II)
3,
PART II: THE 2011 PEPT
c. PHILIPPINE EDUCATIONAL PLACEMENT
Department of Education
National Education Testing and Research Center
2011
TEST
NCAE and NAT: Reminders
before Testing Day
1. The SDS and DTC should strictly enforce that the test materials
are distributed a day before the examination date to far schools
and early in the morning in nearby schools.
2. Assignment of Testing Staff shall be done by the SDS.
Public Schools

Room Examiners are teachers coming from another school
district (NAT Grades 3 & 6) or coming from another school
within the division (NAT Year 2 and NCAE).

An exemption rules out when a lone school is found in the
hinterlands in which case teachers from nearby elementary
school will serve as the examiners.

Room Supervisors are teachers coming from another school
other than those schools where room examiners will be
assigned.

Chief Examiners are school heads of another public school.

School Testing Coordinators will stay in their respective
schools.
3
NCAE and NAT: Reminders
before Testing Day
Private Schools
 Room examiners are teachers coming from public high schools (NCAE).
 Teachers from two or more small size private high schools are
examiners in a big high school. Contrastingly, the teachers from a big
high school can be assigned in the said small size high schools.
 An exemption rules out when a lone private school is found in a
municipality in which case teachers from nearby public schools shall
serve as the examiners.
 Room supervisors are teachers coming from private or public high
schools other than those schools where the room examiners will be
assigned.
 The school head of the private school shall serve as the chief examiner
in his respective school.
 The designated school testing coordinator shall be assigned in
another private school.
Note: The room examiners in one testing center should come from different
schools and the assignment should be known by them only a day before the
examination day.
4
NCAE and NAT: Reminders
before Testing Day
3. Information Dissemination
1)
2)
3)
4)
5)
Inform the examinees to bring pencils (lead #2) on exam day.
Inform the second year students taking the NAT and fourth year
students taking the NCAE to bring snacks/lunch on exam day.
Testing is more than 5 hours. Nobody is allowed to leave the
testing room/center on exam day.
For NCAE applicants: OSY applicants, A&E qualifiers and CHED
Scholarship applicants can be integrated in the list of the school
where they intend to be tested but should be marked in the
Form I.
Inform all schools that list of examinees must be alphabetically
arranged in the whole school. Males first then the females.
Private schools without permit to operate are excluded from
Test Administration.
5
NCAE and NAT: Reminders
before Testing Day
6) The following are exempted from taking the NAT: Grade VII,
classes of Behavioral Programs , the Hearing Impaired and Mental
Retardates, the Home Study Programs, newly-enrolled foreign
students, irregular students with back subjects, American
Standard Curriculum and students in night classes.
7) Visually-impaired students are exempted to take the NCAE due to
non-availability of Braille Form.
8) In case there are five or less examinees in excess, they can be
integrated in the last five rooms, each accommodating an
examinee.
9) Examinees from small-size private schools can be merged and
tested in one testing center in a city or in a municipality.
6
Pretest : Number of Sessions/TBs
Allocation
NCAE for Fourth Year: one session only
NAT for Grade 3:
three sessions
(All public schools including Madrasah private schools)
NAT for Grade 6:
two sessions
(All public and private schools)
NAT for Second Year : one session only
(All public and private schools)
*
*
50% of TB Allocation in the grades with two sessions but a minimum of
60 examinees shall have a 100% allocation.
Buffers will be provided to big high schools (5% of its total enrolment in
packs of 5’s).
7
Responsibilities of the Chief Examiner/
School Testing Coordinator (STC)
1.
2.
3.
4.
Maintains the security and confidentiality of test materials
received from the DTC;
He/She is accountable and responsible for all test materials
received. This ends when materials shall have been returned to
the DTC;
Assigns a room where all Room Examiners can be met before and
after the administration of the test in their respective testing
rooms;
Counts all packs of test booklets and/or answer sheets before
releasing them to each Room Examiner;
8
Responsibilities of the Chief Examiner/
School Testing Coordinator (STC)
5.
6.
7.
8.
Records pertinent data about the test materials released to and
received from the Room Examiners in the Accounting Form (Form 3);
and Forms 4, 5, 6 and in the School Header.
Distributes the test booklets to each Room Examiner and remind
him/her to count these without opening the pack and before leaving
the room; and
Follows the instruction for Accounting and Packing of Test Materials
found at the latter part of the Handbook.
Being aware of the details of the testing program to be
administered.
Note: The STC, using pencils, are expected to prepare the School Headers Data
ahead of time using replicas to be transcribed in original forms
9
Responsibilities of the Room Supervisor
1.
2.
3.
Monitors the conduct of the test administration in a testing center
with 5 or more testing rooms (Grade 6,Year 2 and NCAE ) and 10 or
more testing rooms (Grade 3).
Checks if the room examiners adhere to instructions in the Examiners
Handbook.
Assists the Chief Examiner in counting the
Test Booklets per pack and the number of ETRE’s.
Note: The number of the room supervisors assigned in a testing center will
depend on the number of examinees in an examination room.
Below is the ratio:
1 Room Supervisor is assigned in every 10 rooms if there are 20 examinees/room
1 Room Supervisor is assigned in every 5 rooms if there are 30 examinees/room
ROLES
1.
2.
OF THE DISTRICT SUPERVISOR
Assists in the distribution of test materials in the district (NAT Grades
3 and 6).
Monitors the conduct of NAT in the district
10
Responsibilities of the Room Examiner
1.
2.
3.
4.
Counts the test booklets and answer sheets without opening the
plastic bags containing them before proceeding to his/her
assigned testing room. Any discrepancy should be acted upon
immediately and this should be reported in the Chief Examiner’s
Report;
Signs the Test Materials Accounting Form as he/she receives the
test materials from the Chief Examiner/School Testing
Coordinator while still in the distribution room.
Checks if the examinees have lead pencils to use and a sheet of
blank paper for computation purposes;
Facilitates the recording of the Examinee Number and Test
Booklet Number of the Examinees in the NETRC Form 2, Seat
Plan;
11
Responsibilities of the Room Examiner
5.
6.
7.
8.
Follows strictly the Examiner’s Unified Handbook during test
administration;
Keeps custody of all the used and unused Test booklets but are
not allowed to read the contents of test booklets; otherwise,
he/she will be given corresponding sanctions based on DECS
Order No. 85, s. 1999;
Checks the contents of the ETRE before he/she seals it while
still in the examination room; and
(For Grade 3 only) Assists the examinees in accomplishing the
name grid and other pertinent personal information about
herself/himself and other school-related information. Fills in
the data in Forms 1 and 2.
12
Responsibilities of the Monitors
 NETRC staff-monitors will be assigned to any testing
center(s) nationwide, unannounced in the field.
 External-volunteer monitors from civil society (e.g. SK,
church members, NGO’s, et.al.) to report incidents of
cheating. The process should be duly documented with
photos and narrative reports.
 The expenses incurred by external-volunteers are not
chargeable to NETRC funds.
13
NETRC Forms
Form 1
Form
Form
Form
Form
Form
- List of Examinees (List of GASTPE grantees reflected in
G6 & Y2)
2 - Seat Plan
3 - Chief Examiner’s Accounting Form
4 - Chief Examiner’s Narrative Report
5 - Test Booklet Quantity and Completeness Verification Sheet
(to be collected by the DTC and to be placed in Box 1 of the
Division; on top of the TBs)
6 - Answer Sheet Quantity and Completeness
Verification Sheet (to be collected by the DTC and to
be placed in Box 1 of the Division; on top of the C/ETREs)
Note: Forms 5 and 6 printed in one sheet of paper but to be cut in
perforated lines to be inserted separately in the identified boxes.
14
Board Work : NCAE
Parts of the Test
General Directions and EDQ
Reading Comprehension
Clerical Ability
Mathematical Ability
Item
Numbers
A1 – 14
B1 – 7
C1 – 23
1-50
1-20
1-40
Snacks
Manipulative Skills
Verbal Ability
TOTAL (test proper)
1-20
1-50
180
Time
Limit
40 min.
Time
Allocation
Time
Started
Time to
End
Morning Session
Part I
8:00 – 8:40
______
______
50 min.
10 min.
50 min.
Part II
8:41 – 9:30
9:31 – 9:40
9:41 – 10:30
15 min.
10:31 – 10:45
20 min.
40 min.
170 min.
(2 hrs. & 50 min.)
10:46 – 11:05
11:06 – 11:45
______
______
______
______
Lunch Break
15
Board Work :
Parts of the Test
Item
Time
Numbers Limit
NCAE
Time
Allocation
Time
Started
Time to
End
Afternoon Session
Scientific Ability
Logical Reasoning
Non-verbal Ability
Entrepreneurial Skills
TOTAL (test proper)
1-40
1-15
1-20
1-20
95
40 min. 1:00 – 1:40
15 min. 1:41 – 1:55
15 min. 1:56 – 2:10
20 min. 2:11 – 2:30
90 min.
(1 hr. & 30 min.)
OVERALL TOTAL
(Test proper)
275
4 hrs. & 20 min.
______
______
16
Board Work : NAT Grade 3
Note:
One TB for Reading and Grammar in Filipino and English, Science, and Mathematics
Time Started
Time to End
General Directions
& Sample Items
5 mins
__________
Part I (EDQ)
1–6
5 mins
Part II (Test Proper)
___________
Time Started
Reading Test in English 1 – 20
Time to End
___________
Reading Test in Filipino 1 – 20
English Grammar
1 – 10
Filipino Grammar
1 – 10
Science
1 – 15
Mathematics
1 – 15
___________
Total time limit: 1 hr & 30 mins
* Use same board work for the second session.
17
Board Work : NAT Grade 6
Note:
One TB for Filipino, Mathematics, English,
Science, and HeKaSi
Time Started
General Directions
& Sample Items
Part I (EDQ)
Time to End
5 mins __________
1 – 10
5 mins
__________
18
Board Work : NAT Grade 6
Part II (Test Proper)
Filipino
1–
Mathematics
1–
English
1–
Break
Science
1–
HEKASI
1–
40
40
40
Time Started
___________
Time to End
15 mins
40
40
Composition Writing in sample schools
_________
20 mins
Total time limit: 3 hrs & 50 mins
* Use same board work for the second session.
19
Board Work : NAT Second Year
Note:
One TB for Filipino, Mathematics, English,
Science, and Araling Panlipunan
Time Started
General Directions &
Sample Items
Part I (EDQ)
1 – 15
5 mins
5 mins
Time to End
__________
___________
20
Board Work : NAT Second Year
Parts of Test
Item
Numbers
General Directions & Sample Items
Part I (EDQ)
1 – 15
Part II (Test Proper)
Filipino
Mathematics
English
Time limit
Composition Writing in
Sample Schools
Total time limit
5 mins
5 mins
______
______
Time
to End
______
______
_______
______
2 hours 20 mins
10 mins
1 – 50
1 – 50
Time limit
Lunch Break
OIISSS
Time
Started
1 – 50
1 – 40
1 – 50
Break
Science
Aralilng Panlipunan
Time Limit
______
______
1 hour 40 mins
1 - 260
1 hr
______
______
30mins
______
______
5 hrs and 40 mins
21
BREAK TIME
• NCAE Year IV, 30 min lunch break
• NAT Grade 6, 15 min snacks break
• NAT Year II, 30 min lunch break
22
Pretest : Entrance and Seating
Arrangement
NAT Grade 3:
20 examinees in a room
Seats are 4 rows of 5
NAT Grade 6 and Year II and NCAE:
30 examinees in a room
Seats are 6 rows of 5
Count TBs before opening package in front of examinees.
Do not allow electronic devices – calculator & cell phones
in the exam room.
All belongings shall be placed in front beneath the
blackboard. Only pencils, sharpeners and a
computation paper shall be with the examinees while
test is going on.
23
Pretest : Distributing and Checking
the TBs and ASs
 Distribute from right to left and from lowest number.
 Check page by page.
 Place defective/unused TB and AS, if any, in the plastic
bag.
 Check and double check that all Examinees have shaded
the correct circles pertaining to the NAME GRID and all
the necessary information about the Examinee.
 Examinees are reminded to use eraser for pencils/tape
eraser in erasing shaded circles.
 Do not start the Test Proper unless each examinee has
shaded properly the NAME GRID.
 No examinees should start accomplishing the NAME GRID
unless they have shown their pencils.
24
Information in the Answer Sheet:
NAT Grade 3
Name Grid (refer to large replica), School
Code (Region, Division, School ID), School
Name, Gender, Nutritional Status, Type of
Community, Are You a Moslem, Enrolled in
MADRASAH, Latest Grade in English,
Filipino, Science, Math Subjects, Number
of Pupils in a Section, Age and Signature
25
Information in the Answer Sheet:
NAT Grade 6 and Year II
 Examinee Stub, Name Grid (refer to replica),
Birth Date, Nutritional Status, School Code
(Region, Division, School ID), Gender, Number of
Pupils in a Section, School Subject Grade in the 5
Subjects, Type of Community, Are You a Moslem,
Enrolled in MADRASAH, Name and Address of
School, Signature
 Examinees with 1.0 to 5.0 Ratings
e.g. students from science high schools
- refer to the numerical/percentage equivalents
26
Information in the Answer Sheet:
NCAE
Examinee Stub, Name Grid (refer to
replica) School Code (Region, Division,
School ID)
Examinees with 1.0 to 5.0 Ratings
e.g. Students from science high schools –
refer to the numerical/percentage
equivalents.
27
Test Proper
 Read verbatim the boxed portions in the
handbook. Don’t translate in local
language/dialect.
 Always record the time started and the time
the subject test will end.
 Don’t add nor subtract minutes in the time.
 Accomplish the Seat Plan while the examinees
are answering the EDQ.
28
Post test
 Give five minutes to inspect and clean the Answer
Sheet.
 For Grade 6 & Year 2 students, instruct examinees to
tear the examinee stubs before collecting the ASs.
 The examinee stubs should be turned over by the
Room Examiner to the School Testing Coordinator
(for public schools) and to the School Heads (in
private schools).
 Count TBs and ASs before allowing examinees to
leave the room.
Note: The examinee stubs have to be turned over to
the principal/guidance counselor of the school.
29
Post Test: Accounting of Test
Materials and Preparation of Reports
 Count and arrange TBs and ASs according to serial
number sequence respectively.
 Accomplish the ETRE’s Data. Indicate the number
of registrants and the actual number of
examinees.
 After the contents have been accounted for, SEAL
the ETRE with DepED-NETRC paper tape in the
exam room and sign across it.
 Account for and submit to the Chief Examiner
what you have received.
30
Post Test: Contents of Room
Examiner’s ETRE
 Examiner’s Narrative Report
 Report on time test started and ended
 Used Answer Sheets placed in original plastic bag (photocopied
AS should be on top of the used AS; if any)
 Copy of NETRC Forms 1 and 2
POST TEST: CONTENTS
EXAMINER’S ETRE




OF
CHIEF
Unused Answer Sheets
NETRC Form 3, Test Materials Accounting Form
NETRC Form 4, Chief Examiner’s Report Form
School Header
Note: Forms 5 & 6 shall be submitted separately to the DTCs.
31
Post Test: Materials for Submission
to the Division Office








Bundles of R/CETREs placed in the original boxes
Bundles of used and unused TBs placed in the original boxes
Examiner’s Handbook
NETRC Form 5, Test Booklet Quantity and Completeness Verification
Sheet, to be placed inside box no. 1 of the Division on top of the
TBs
NETRC Form 6, Answer Sheet Quantity and Completeness
Verification Sheet, to be placed inside box no. 1 of the Division on
top of the ASs
Take note of the time and date of the Forwarder’s retrieval of the
test materials.
Accomplish the Questionnaire on Forwarder’s performance.
Notify the NETRC if test materials are ready for retrieval or if they
were not retrieved promptly.
32
On the Storage of Examiner’s
Handbook and Name Grids
 Examiner’s Handbook will be stored in the Division
Office. Name Grid replicas will be stored in the
schools or testing centers. Both documents are for
future use.
 Replicas of the name grid intended for each testing
program should be properly stored and utilized in
each school.
 The name grid can be generic to all testing
programs. Hence, this is reusable for future use.
 There may be non-reprinting of name grid in future
test administration.
33
Test Materials for Retrieval/Storage
A. Test Materials for Retrieval by NETRC
 All Test Booklets packed in original boxes for Test
Booklets;
 All used Answer Sheets in ETRE’s together with Forms 1
and 2 and narrative report of Examiners;
 All unused Answer Sheets in CETRE’s together with
Forms 3 and 4 and School Headers packed in original
boxes for Answer Sheets; and
 Forms 5 and 6 submitted to DTC’s
Note: Don’t mix-up test booklets with answer sheets. Two
separate warehouses are used by the NETRC. Otherwise,
these will not be accounted properly.
34
Filling Out the School Header
 The data have to be prepared by the STC days ahead before exam
day using replicas. Lead PENCIL only, not ball pen.
 The data from the replica have to be transcribed in the scannable
School Header using a PENCIL (lead# 2) during examination day.
 Take note of the labels of each variable intended either
grade/year level or school concerns.
 Observe place values in filling out the variables:
- Percentage rates of the education indicators - The three place
values are for 100% while two place values are below 100%.
Ex. 95%
100%
1
9
5
0
0
35
Filling Out the School Header
- Nominal counts of Data – start filling out the last box for one’s, next
box for ten’s, next third box from the last is for hundreds, and so
forth. Zeroes have to be filled out for the empty boxes.
Ex. An enrolment of 203 is filled out as:
2
0
3
An enrolment of 94 is filled out as:
9
4
 GASTPE Grantees (For private schools only) specified by year levels
- Take note of the bubbles for EVS and ECS.
- Take note if there are GASTPE Grantees in Grade 6.
 Dropout rate is to be based on previous year of the grade/year level
for NAT.
 Take note of new features or additional information in every set of a
36
SH.
Instruction for Filling Out the School
Header
 The data to be filled in are all pertaining to the current or
present school year.
 Participation rate will not be filled out.
 The following variables are grade/year level concerns:
- Total Enrolment as of July/August
- Total Registrants (enrolment as of March)
- Actual examinees (as of examination day)
- Conduct of SPED classes
- Conduct of remedial reading classes
- Number of shifts per day
- Extent NAT results are utilized
- Pupil/students-textbook ratio
37
Instruction for Filling Out the School
Header
The remaining variables are school concerns.
The number of teachers and pupil/studentstextbook ratios will take into account national
funding.
Major and minor subjects will not be taken
into account in the school headers for the NAT
Grade 3 and Grade 6.
Use the same school ID as prescribed by BEIS.
38
Preparation of Enrolment Data for
Grade 3, Grade 6 and Year 2
 The enrolment data (using July 30 enrolment) have to be submitted
by the DTC during the national orientation for the PEPT
administration which also serves as the cut-off period.
 If the DTC cannot attend the said orientation, the enrolment
data should be sent through e-mail and NOT through fax.
 The NETRC will make use of the enrolment data for nonsubmission on the cut-off period.
 Use standard format in the preparation of enrolment data. Soft and
hard copies have to be submitted (see attached format). No gender
segregation for total enrolment.
 Group schools by municipality not alphabetically.
 Lone district is the only one of a certain province while the first
district is a part of a large province having more than one
constituency.
 In Excel Format.
39
Preparation of Enrolment Data for
Grade 3 and Grade 6
NAT G3 & G6 (SY 2008-2009) ALLOCATION
Division: Batac City
Region
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Division
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
BATAC CITY
Municipality/
District
Batac I
Batac I
Batac I
Batac I
Batac I
Batac I
Batac I
Batac I
Batac I
Batac I
Batac I
Batac I
Batac I
Batac II
Batac II
Batac II
Batac II
Batac II
Batac II
Batac II
Batac II
Batac II
Batac II
Batac II
Batac II
Batac II
Reg
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
Div
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
A14
LD
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
Sch Type
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PUBLIC
PRIVATE
SchID
100075
100076
100077
100078
100079
100080
100081
100082
100083
100084
100085
100086
100087
100088
100089
100090
100091
100092
100093
100094
100095
100096
100097
100098
100099
150010
400010
School
2009-2010 Enrolment
G6
G3
Catalina Acosta Mem. School
Colo-Mabaleng ES
Cumcumraas PS
M. Marcos Memorial ES
Magnuang ES
Maipalig-Quirion ES
Naguirangan-Capacuan ES
P.Q. Pimentel ES (Cubol)
Parangopong ES
Payao ES
Quiling ES
Sumader ES
Tabug ES
B. Macadaeg Mem. ES
Baay ES
Baligat ES
Baoa ES
Bi-lloca ES
Biningan ES
Camandingan ES
Dariwdiw ES
Hilario Valdez Mem. ES
Nagbacalan ES
Rayuray ES
San Mateo ES
Baoa East ES
Immaculate Conception Aca.
Note: Prepare another enrolment data for Year 2 and Year 4
using the same format
40
On School ID’s
 BEIS and NETRC are using similar school ID’s recognized
by DepED;
 New schools without school ID are given temporary ID
by the NETRC and no other sources to avoid duplication
and to facilitate allocation of TM’s; and
 The issued temporary school ID number by NETRC will
now be used as permanent school ID until such time
that DepED issues a new one.
41
The Special NCAE for the:
 Out-of-school Youth
 Interested A & E Qualifiers
 CHED Scholarship applicants
REQUIREMENTS (Any of the following):
 A letter of intent signed by the parents is required to be
submitted to the Division Office
 A Medical Certificate due to illness during the regular NCAE
 A & E Certificate of Rating for A & E Qualifiers
 Validated CHED Scholarship grant notice
Note: The special NCAE will be administered on a Sunday simultaneous
with the PEPT administration.
42
Test Results Dissemination
 No hardcopy will be provided to all division offices. This in line with the
Secretary’s mandate to utilize ICT in education.
 Explore the NETRC website to avail the NETRC test results.
 Schools can only log in by using their own School ID as Username and Password.
 Example:
Username: 702406
Password: 702406
 The results will be posted for six (6) months only.
 Secure soft copy of the results, which is convertible to Excel file, from the
Website.
NETRC Website
Homepage:
http://netrc.sysportal.net/HomePage.aspx
Division/School Account Log In Page:
http://netrc.sysportal.net/signin.aspx
 On the request for NAT Division Performance
- All divisions and regions will be provided with their respective NAT performance
rates through e-mail.
43
The Generic Forms
Form 1
NETRC FORM 1
LIST OF EXAMINEES
REGION: __________________________________________
SCHOOL: _____________________________________________________
ADDRESS: ____________________________________________________
GRADE LEVEL : _________
YEAR LEVEL: __________
NAME
DIVISION: ____________________________________________
SCHOOL ID: _______________________
Number of Male: ______ Number of Female: ______ Total: ______
GASTPE
EVS ECS GENDER AGE
NAME
1
16
2
17
3
18
4
19
5
20
6
21
7
22
8
23
9
24
10
25
11
26
12
27
13
28
14
29
15
30
GASTPE
EVS ECS GENDER AGE
IMPORTANT
●To be accomplished by the Room Examiner.
●Names listed as they appeared in the Seat Plan.
●Leave the space blank if not a GASTPE grantee.
Room Examiner (RE)
EVS - Education Voucher System
ECS - Education Contracting System
School Station where RE teaches
44
Form 2
SEAT PLAN
NETRC Form 2
Testing Program: ________________________________
REGION: ____________________
SCHOOL NAME/TESTING CENTER: __________________________________
DATE OF EXAM. _____________
DIVISION: ___________________
SCHOOL ADDRESS: _______________________________________________
ROOM NO. __________________
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
1
2
3
4
5
6
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
7
8
9
10
11
12
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
13
14
15
16
17
18
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
19
20
21
22
23
24
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
25
26
27
Exam. No. - Examinee Number in the Answer Sheet
TB No. - Test Booklet Number
28
29
30
ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME
SCHOOL where Room Examiner teaches
Note: Only twenty seaters for Grade 3.
45
Form 3
NETRC FORM 3
Republic of the Philippines
Department of Education
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
Pasig City
Name of School/Testing Center: _______________
Address of School: ______________________
Name of Chief Examiner: _____________
TEST MATERIALS ACCOUNTING FORM
Date of Test: ______________________
INSTRUCTIONS:
Place issued ___________________
Time/Date Issued ______________________
1. The Chief Examiner fills up the information required in each column.
2. All Examiners are required to affix their signature in Column 6 as they receive the
materials for their respective examination rooms.
3. The duly accomplished form is to be placed inside the Chief Examiner's Transmittal
Report Envelope (CETRE) for transmittal to the NETRC, Pasig City.
4. Notedown under "Remarks" the total number of defective and replaced
Test Booklets.
This is to certify that I received _______________ carton(s)/ package(s)
which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these
are all intact
Signature: ___________________________
Distribution Phase
Exam
Name in Print of Examiner Room No. of TB
No.
2
3
4
No.
1
1
2
3
4
5
6
7
8
9
10
11
12
Retrieval Phase
Inclusive Serial Numbers
Signature of Examiner
No. of
Used TB
5
6
7
No. of
Unused
TB
8
Serial Number(s)
of Unused TB
Signature of Examiner
9
10
Initial of
Chief
Remarks
Examiner
11
12
NOTE:
Each carton/package is sealed. Only the Chief Examiner is authorized
to break the seal in the presence of the examiners
Page _____ of ______ pages
46
Form 4
D.
NETRC Form 4
Chief Examiner’s Report Form
Testing Program: ___________
Region: _____ Division: ___________ Date of Testing: ________
B.
Fill in the blanks
1. Number of testing rooms : Morning session _____ Afternoon session ______
2. Total enrolment/registrants of (grade/year) _______
Male ______ Female _____ Total _______
3. Total number of examinees
AM Session: Male______ Female _______ Total _______
PM Session: Male ______ Female _______ Total _______
4. Total number of absences
AM Session : Male ______ Female ______ Total
PM Session : Male ______ Female ______ Total
5. Time when the test materials were distributed to Room Examiners
AM Session :
From ________ to ________
PM Session :
From ________ to ________
Not Evident
....................
…………….
....................
……………
…………….
…………….
4. Examiner places the used Answer Sheets in original plastic bags.
……………
…………….
5. Examiner seals the ETRE while still inside the examination room .………..……
……………
E.
…………….
Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.
Problem 1: _____________________________________________________________________
________________________________________________________________________________
Solution/s made: ________________________________________________________________
________________________________________________________________________________
Recommendation/s: _____________________________________________________________
________________________________________________________________________________
Pre-test Activities on Examination Day
Describe the pre-test activities in terms of the following:
Sufficient
Insufficient
1. The following are sufficient:
1.1 Test booklet ……………………………………………
1.2 Scannable Answer Sheet ………………………………
1.3 Accounting Form ………………………………………
1.4 CETRE & ETRE …………………………………………
1.5 Seat Plan …………………………………………………
1.6 Enlarged Replica of Name Grid ……………………
………….
………….
………….
………….
………….
…………
………….
………….
………….
………….
………….
………….
2. Testing rooms are ready:
2.1 The first and the last rows of seats are close as possible to the walls
to allow enough space ………………………………
2.2 Lists of Examinees at the door of each Testing Room are posted
already….............................................................................
C.
Evident
1. Examiner requires each examinee to insert first the Answer Sheet in the test booklet
before he/she submits to the examiner ..........................................................
2. Examiner checks the number of test booklets and Answer Sheets before
he/she dismisses the examinees ……………………………………………….………
3. Examiner arranges the TBs and ASs according to serial numbers ………………
Testing Center: ______________
Direction: Please complete/answer truthfully and objectively all the subsequent indicators.
A.
Post Test
Describe the procedure adopted by the Examiner in the retrieval of test booklets
and Answer Sheets
Number of
Needed
Additional
Copies
………….
………….
………….
………….
………….
…………..
Evident
Not Evident
……………
…………….
……………
….................
Test Proper
Rate the examiners based on the following aspects:
1. Instruction on the accomplishment of name grid, personal information and
shading the chosen answer is followed..............................................
2. Accomplishment of seat plan is well done………………………..
3. Time limit for testing is well adhered to …………………………
4. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam is in progress . . . . …
1.2 Cheating in any form is strictly prohibited (e.g. talking to cotestees, use of dictionary, cell phone, calculator, and the like)……
5. Refraining from the following are strictly followed:
2.1 reading/copying test items in the test booklet by the room examiner.….
2.2 explaining/translating to the examinees certain word/s used
in the item………………………………………………………
6. Examiner keeps custody on the TBs and ASs while test is in progress
Evident
Not Evident
Problem 2: ____________________________________________________________________
_______________________________________________________________________________
Solution/s made: _______________________________________________________________
_______________________________________________________________________________
Recommendation/s: _____________________________________________________________
_______________________________________________________________________________
Problem 3: _____________________________________________________________________
_______________________________________________________________________________
Solution/s made: ________________________________________________________________
________________________________________________________________________________
Recommendation/s: ______________________________________________________________
________________________________________________________________________________
Problem 4: _____________________________________________________________________
________________________________________________________________________________
Solution/s made: _________________________________________________________________
_________________________________________________________________________________
Recommendation/s: ______________________________________________________________
_________________________________________________________________________________
……………
……………
……………
……………
……………
……………
……………
……………
……………
……………
Prepared by:
……………
……………
……………
……………
_______________________________
Name of the Chief Examiner
(Signature over Printed Name)
……………
……………
Number of Test Booklets with misprints __________ Serial Nos. ___________
____________________________________________________________________
Number of Test Booklets with same Serial Nos. _________ Serial Nos. ______
____________________________________________________________________
Attested by:
_________________________________
Name of the Monitor (NETRC Rep.)
(Signature over Printed Name)
________________________________
School
_________________________
Designation/Position
_________________
Date
________________________
Designation/Position
______________
Date
47
Forms 5 and 6
TRC Form 5
NETRC Form 6
TEST BOOKLET QUANTITY and COMPLETENESS
VERIFICATION SHEET
ANSWER SHEET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: ____________
School ID: ______________ __
Division: ___________
Name of School: _____________________
School ID: _________________
PRE-TEST
PRE-TEST
1. How many test booklets were allotted to your testing center as
indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
______ complete
_______ incomplete _______ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5. If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the test booklets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s? _________________
___________________________________________________
Prepared by:
Region: _____________
Division: _____________
1. How many answer sheets were allotted to your testing center
as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
________ complete _________ incomplete
_________ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5 If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the answer sheets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s?
___________________________________________
Prepared by:
_____________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
_______________________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
Attested by:
_______________________________________________
Signature over Printed Name of Chief Examiner
______________________________________
Signature over Printed Name of Chief Examiner
_______________________________________________
School
______________________________________
School
NOTE: This form is to be submitted separately to the DTC.
NOTE: This form is to be submitted separately to the DTC.
48
Room Examiner’s Transmittal
Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
ROOM NUMBER: ______
No. of Registrants:
No. of Examinees:
Male _____ Female ______
Male _____ Female ______
Total ______
Total ______
1. Arrange the used Answer Sheets consecutively.
2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following:
Quantity of used AS: ______ Serial No. ____________ to __________
3. Place inside this ETRE the following contents:
3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag
3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2
3.3 Examiner’s Narrative Report
3.4 Time started and ended, copied from the board and signed by the Examiner
4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.
* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.
SUBMITTED BY:
___________________________________________
Signature over Printed Name of Room Examiner
_______________________________________
School
49
Chief Examiner’s Transmittal
Report Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE)
(White Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
NUMBER OF ROOMS: ______
Total No. of Registrants:
Total No. of Examinees:
Male _____ Female ______
Male _____ Female ______
Total ______
Total ______
Place in this Envelope the following:
1.
2.
3.
4.
NETRC Form 3 – Test Materials Accounting Form
NETRC Form 4 – Chief Examiner’s Report Form
School Header
Unused Scannable Answer Sheets
Quantity of unused AS: ______ Serial No. ____________ to __________
SUBMITTED BY:
___________________________________________
Signature over Printed Name of Chief Examiner
_____________________________________
School
50
Instructions to the Chief Examiner
Relative to Forms 5 and 6
1. Separate the two Forms by cutting the perforated
lines.
2. Fill out the needed data in both forms.
3. These forms should be submitted to the Division
Testing Coordinator (DTC) and not placed inside the
CETRE.
4. The DTC puts all Form 5’s submitted to him/her by
every Chief Examiner in the First Box of the Division’s
boxes for the Test Booklets.
5. Do the same with Form 6 but all of Form 6’s will be
placed in the First Box of the Division’s boxes for the
Answer Sheets.
51
NCAE School Header-front
52
NCAE School Header-back
53
NAT Grade 3 School Header-Front
54
NAT Grade 3 School Header-back
55
NAT Grade 6 School Header-front
56
NAT Grade 6 School Header-back
57
NAT Second Year School Header-front
58
NAT Second Year School Header-back
59
Guidelines in the Preparation of Enrolment Data for the
NAT and NCAE
Two sets of matrices for the enrolment data shall be prepared:
1.
2.
3.
4.
5.
6.
7.
Elementary level covering Grades 3 and 6;
Secondary level covering Year 2 and Year 4;
The enrolment data starting July 30, 2011 or beyond should be the basis;
Consider only total enrolment for each school. No gender segregation;
Group schools by municipality and not in alphabetical order as to listing of schools;
Legislative district is considered and not school district;
Lone district is the only one in the province, while first district is a part of a large province having
more than one constituency;
8. Provide separate lists for elementary schools (Grades 3 and 6) and secondary schools (Second
Year);
9. Use the standard format found below in the preparation of enrolment data. Soft and hard copies
have to be submitted in Excel format; and
10. On school ID’s:
- BEIS and NETRC are using similar school ID’s both recognized by the Department
- New schools without school ID’s are given temporary ones by the NETRC and no other sources to
avoid duplication and to facilitate allocation of Test Materials
- The issued temporary school ID’s by NETRC will be used permanent for future test administration
until such time when DepED issues another one
- In case the school ID’s differ from the School Header follow the one indicated in the School
Header.
60
Matrix 1. Enrolment Data for the Elementary Level
Region
Division
Municipality/
District
Region
Code
Division
Code
Legislative
District
Shool
Type
(Public
or
Private)
School
ID
School Name
SY Enrolment
G3
G6
Matrix 2. Enrolment Data for the Secondary Level
Region
Division
Municipality/
District
Region
Code
Division
Code
Legislative
District
Shool
Type
(Public
or
Private)
School
ID
School Name
SY Enrolment
Y2
Y4
61
Converging Areas Where the NAT (3 Levels) and NCAE
are Parallel in the Examiner’s Handbook as Indicated in
Checkmarks
Area
Responsibilities and Functions:
Chief Examiner
Room Examiner
Pre-Test
Boardwork
Entrance and Seating Arrangement
Seat Plan
Orientation of the Examiner
Distributing the AS's and TB's
Checking the AS's and TB's
Filling Information in AS
Filling up the Name Grid
Filling up latest Grade
Signature
other information
Test Proper
Reading the Directions
Reading the Boxed Information
Dismissing the Examinees
G3
NAT
G6
Y2
NCAE
Area
Post Test
Preparing the Reports
Sealing the ETRE
Turning over the TM's to the Chief Examiner
_____ _____ _____ _____ Accounting of Materials by the CE



 Packing of Test Materials
_____ 

 Generic Forms:



 Form 1



 Form 2



 Form 3
Form 4



 Form 5



 Form 6



 CETRE



 ETRE
Instruction for the Storage:



 • Examiner's Handbooks in the Division Office



 • Replica of the Name Grid (in Testing Center)












G3
NAT
G6
Y2




















_____
_____






































NCAE
62
Evaluation Sheet on Forwarder’s Performance
Evaluation Sheet on Forwarder’s Performance
Delivery and Retrieval Phase
(To be accomplished by the DTC)
Division: ____________________
A. Delivery Phase
B. Retrieval Phase
1. Receipt of Test Materials (TMs)
Date ____________ Time _____ A.M. /P.M.
Received by whom? ___________________
Designation __________________________
1. Information about the Forwarder:
Name of Representative _______________
Contact No. __________________________
Date and Exact time of Forwarder’s
Retrieval _____________________________
2. The Division’s designate to release the
Test Materials to the school
representative ________________________
_______________________________________
2. Release of Test Materials (TMs)
Date ____________ Time _____ A.M. /P.M.
Released by whom? ____________________
Designation ____________________________
3. Were there problems encountered in the
release of test materials?
Yes _____
No _____
3. Was the schedule of the Forwarder in
retrieval of test materials followed?
Yes _____
No _____
If no, what was the reason?
________________________________________
4. If yes, Please cite them: ________________
_______________________________________
4. How many days were the TM’s in the
division ready for retrieval by the Forwarder?
__________________________________________
5. In the delivery of TM’s, how would you
rate the Forwarder in a scale of 1-5
where 5 is the highest? _______________
5. Was the forwarder informed beforehand that
the TM’s are ready for pick up?
Yes _____
No _____
6. In the retrieval of TM’s, how would you rate
the Forwarder in a scale of 1-5 is where 5
is the highest? _________________
7. Strengths of the Forwarder: (Good Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
8. Weakness of the Forwarder: (Weak Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
9. What are your recommendations to improve in the service of Forwarder?
-in the Delivery Phase
-in the Retrieval Phase
________________________________________
_________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
63
August 16, 2010
NELIA V. BENITO, Ph.D. CESO IV
Director III
National Education Testing and Research Center
Department of Education (DepED)
Meralco Ave., Pasig City
Madam:
This is to inform your Office that the testing Program NCAE was successfully
administered in the Schools Division of __________. Likewise, all the test
materials have been accounted and packed in its original boxes; all of which are
ready for retrieval by the forwarder.
In this regard, may we be informed as to the exact time and date when the
forwarder has to retrieve the test materials?
In case, the DTC is not around to release the TM’s to the forwarder pls.
contact Mr./Ms. __________________ designation ____________________.
He/She is authorized to release said materials to the forwarder/courier.
Very truly yours,
____________________________
DTC
Noted by:
____________________________
SDS
64
Case Analysis
1. In a public school, the CE released 30 TB’s for NAT Grade 6
to RE assigned in Room 1. This figure is consistent with
the data in Form 3. During the retrieval time, the CE
received the TM’s of RE without bothering to count them.
When the CE returned the TM’s to the DTC, it was found
out that one TB was missing.
a. Which part of the EH was violated?
__________________________
b. At what stage of test administration was the TB lost?
__________________________
c. Who among the Testing Staff were accountable?
__________________________
65
Case Analysis
2. One perennial problem of NETRC is on dealing with
schools which were not released with the COR of their
respective examiner. What is the main source of this
problem?______________________________________
______________________________________________
______________________________________________
Recommendations:
______________________________________________
______________________________________________
66
Case Analysis
3. There were instances where examinees had mispelled
names or erroneous middle initials. Hence, requests
were made to rectify entries. What could be the reason
for this problem? _________________________________
________________________________________________
________________________________________________
Recommendations:
________________________________________________
________________________________________________
67
Case Analysis
4. Upon school opening, the enrolment data of Y4 are
needed by NETRC for an estimate of NCAE test
materials. One potent source for this is the third year
enrolment from the School Header. However, the data
appeared to be unreliable, about three million of third
year students were generated. What could have caused
this predicament? ________________________________
________________________________________________
________________________________________________
Recommendations:
________________________________________________
________________________________________________
68
Case Analysis
5. An unprogrammed activity of the NETRC is the conduct
of Special NCAE. However, it was observed that some
divisions kept on providing the NETRC a long list of
prospective takers during the season for the
administration of the regular PEPT in November. Why
did this happen? __________________________________
________________________________________________
________________________________________________
Recommendations:
________________________________________________
________________________________________________
69
Case Analysis
6. In one of the school visits of the key officials in the Central
Office, the principals were interviewed as to the maximized
utilization of NAT results. Suprisingly, the NAT achievement
level of his respective school is unknown to him. What could
be the main reason for this?_____________________________
_____________________________________________________
_____________________________________________________
Are NAT results important at the school level?
________________________________________________
________________________________________________
How could this have been accessed by the School Head?
_____________________________________________________
_____________________________________________________
70
Case Analysis
7. The Y2 NAT takers of a high school failed to take the OIISS....
In the affidavit of the Room Examiners who were asked to explain
by NETRC through the SDS, it has stated that they inquired from
the Chief Examiner whether the OIISS should be administered
since this was not a part of the NAT last year. The response was
this, “Hindi ko baga alam yan.” So why do we have to administer
it?
What could be inferred from this situation?
________________________________________________________
________________________________________________________
________________________________________________________
71
Case Analysis
8. Similarly in another high school, the Y2 students failed to take the
OIISS in two or more rooms. When the Room Examiners were
asked to explain by NETRC through the SDS, the reason was this,
the students don’t want to answer anymore for they are tired
already.
What could have been done to let the Y2 students take also the
OIISS? ___________________________________________________
________________________________________________________
________________________________________________________
72
Case Analysis
9. There were examinees from the public high schools
who were identified in data processing as GASTPE
grantees. Should this situation happen in public
schools? ______________________________________
Why?
______________________________________________
______________________________________________
______________________________________________
73
Case Analysis
10. One division had submitted the enrolment data only for public
schools. The DTC realized this only when she received the boxes
of test materials. What she did was to request the NETRC to
provide her additional test materials which were favorably acted
upon. However, it cost NETRC thousands to transport the TM’s thru
LBC. How could this problem be avoided? _____________________
_________________________________________________________
Recommendations:
_________________________________________________________
_________________________________________________________
_________________________________________________________
74
Part II:
The 2011 Philippine
Educational Placement Test
(PEPT)
National Education Testing and Research
Center
Preliminary Concerns
DepEd Order No. 32.s. 2002. Administration of the Philippine
Educational Placement Test (PEPT)
1. To be administered yearly by the NETRC in designated
examination centers nationwide in two different venues and
dates: Luzon regions (on the third Sunday of November) and
Visayas-Mindanao regions (on the fourth Sundays of
November);
2. Registration period in the DepEd division offices from
August 1 – September 30. A report on the total number of
registered applicants in every testing center and division
shall be submitted to the NETRC on or before October 1;
3. Special examination shall be held five times a week and
year-round where the applicant registers and is given the
test at NETRC on a first-come first-served basis.
76
Preliminary Concerns
Testing Center
1. A testing center in each division is
designated by the SDS and shall be
established in a place most accessible to
the majority of the registrants;
2. A sub-center to an existing testing center
may be opened upon request provided
that: (i) the number of registrants is at
least 50; (ii) the location of the proposed
sub-center is far from the existing testing
center; and (iii) the request is submitted
to NETRC on or before October 1.
77
REGULAR and WALK-IN/SPECIAL
PEPT REQUIREMENTS
1.
2.
3.
4.
5.
BIRTH CERTIFICATE: issued by the NSO or Local Civil Registrar duly
authenticated (original and 2 photocopies)
ID PICTURES: two identical and recently taken (size 1”x1”)
SCHOOL RECORDS (original and 2 photocopies)
Elementary Level: Form 137 or Form 138
Secondary Level: Form 137 (with the seal of the school and signature of
School Head)
SCHOOL PERMIT: Photocopy of School Permit to Operate/Government
Recognition (for applicants from Private Schools)
REGISTRATION FEE: Regular (Php50.00)
Walk-in/Special (Php200.00)
Form 137: Transcript of Records with school seal and signature of
principal/registrar
Form 138: Report Card with school seal and signature of principal/registrar
Reminders Before Testing Day
a. Inform the examinees to bring a lead pencil no. 2 and snacks/lunch
on the day of the examination.
b. Inform each examinee to bring snacks/lunch on examination day.
78
The Registration Form (Form A)
Mechanics on how to fill up Form A
Name
Sex
Age
Birth Date
Last Level
Completed
(LLC)
Address
Note: A copy of Form A should be left at the Division Office as
reference in locating the examinees for the release of COR.
79
Registration of PEPT Applicants
1. Age
Prospective
registrants are
children and youth
who are Filipino
citizens and whose
age and grade/year
level completed
are as follows:
Grade/Year
Age on the Date of
Level Passed/ Normal Age
Examination
Completed
Grade/Year
Level to be
Tested
NONE (NS)
6 years old
At least 7 years old
Grade I
Grade I
7 years old
At least 8 years old
Grade II
Grade II
8 years old
At least 9 years old
Grade III
Grade III
9 years old At least 10 years old
Grade IV
Grade IV
10 years old At least 11 years old
Grade V
Grade V
11 years old At least 12 years old
Grade VI
Grade VI
12 years old At least 13 years old
First Year
First Year
13 years old At least 14 years old
Second Year
Second Year
14 years old At least 15 years old
Third Year
Third Year
15 years old At least 16 years old
Fourth Year
Notes: The age levels of PEPT applicants range from 7 to 16 years old and above.
PEPT is not administered to applicants within normal age.
80
The Bases for Computing the Age are: The
Examination Date and the Birth Date
EXAMINATION DATES:
3rd Sunday of November for Luzon
Last Sunday of November for Visayas-Mindanao
Hence, the data in filing the documents by the registrants
should not be the basis
REGISTRATION (FORM A)
Example:
•
Age on the Examination Day based on the Birth Certificate
Birthdate
Exam day
To Compute:
June 12, 1999
November 20, 2011
2011 11 20
1999 6 12
12 – 5- 8
81
Registration of PEPT Applicants
2. Last Level Completed (LCC)
The LCC is the grade/year level finished by
a registrant. In the high school level, all
the subject(s) should have been passed
including the back subjects noted in Form
137. The LCC should be free from any back
subjects.
82
Registration Procedure
1.
2.
3.
4.
5.
6.
NOTE:
All data called for in the registration form are filled out by the
applicant;
Provisions on citizenship, grade/year level, and age requirements
are followed strictly;
Certified true copies or attested copies of the birth/baptismal
certificate and school credentials are not tampered;
The person/applicant and his most recent 1”x1” ID pictures are
identical;
The visually-impaired is identified and indicated in the List of
Registrants; and
The applicant is registered only when he has paid the registration
fee.
All documents submitted by the applicants during registration in both the
regular and special examinations shall be turned over by the DTC to the NETRC
representative during the retrieval of test materials. Said registration list shall
be used in the counterchecking the data in the answer sheets prior to data
processing.
83
Checklist in Evaluating/Screening
Documents of PEPT Applicants
School Records:
1. Inspect the authenticity of the documents as to seal and
signature of the school head.
2. Validate the grade/year level completed with reference to age
level at the time of examination day (should be over aged).
3. Countercheck LLC, F137 & F138 with the entries in the
registration form for the consistency of data.
4. Check that all subjects have been passed in the high school level
(should be free from back subjects).
5. Check if there are erasures/alterations in the school records.
Birth Certificate (BC)
1. Countercheck birthdate in the BC with the entry in the
registration form.
84
Checklist in Evaluating/Screening
Documents of PEPT Applicants
Birth Certificate (BC)
2. Check the computation of the age with reference to
examination date.
3. Have certified true copies of the BC.
Age Computation
1. Check if age was correctly computed using examination date as
reference versus birthdate (use the age conversion for this
table)
ID Pictures
1. Check if the ID pictures are:
1x1” by size, identical, recently taken and not scanned pictures
Private school’s permit to operate
1. Check if photocopied permit to operate of the private school
was submitted.
85
Age of Applicant Based on Birth
Year & Date of Examination
(November 2011)
BIRTH YEAR
2003
2002
2001
2000
1999
1998
1997
1996
1995
1994
1993
1992
AGE
7
8
9
10
11
12
13
14
15
16
17
18
BIRTH YEAR
1991
1990
1989
1988
1987
1986
1985
1984
1983
1982
1981
1980
AGE
19
20
21
22
23
24
25
26
27
28
29
30
86
Problems Encountered on the
Submitted Documents
1.
2.
3.
4.
No LEM’S* copy
LEM’S submitted is photocopy
Only LEM’S was submitted
No documents/supporting documents
e.g. Form 137
5. Only School Certification was
submitted
6. No birth certificate
7. No ID pictures
*Local Examination Management headed
by the SDS
87
Form 1. PEPT Monitoring (Review of
Documents Submitted by the Applicants)
Wrong
Room # Invalid LLC Computation
of Age
No ID
Picture
NonNo Birth
identical ID
Certificate
Picture
Baptismal
Certificate
submitted
instead of BC
Barangay
Certificate
submitted
instead of BC
No Form
(137/138
No School
Seal
No Signature of
School Head
1
2
3
NOTE: The findings for the Invalid LLC and Wrong Computation of Age have to be reported to the DTC for her/
him to rectify/correct such entries in Form A's prior to test administration.
88
Functions and Responsibilities of
Testing Personnel
The Schools Division Superintendent (SDS) as LEM
Chairman shall:

be responsible for the smooth conduct of the test in
the division;

designate examination centers and sub-testing
centers; the designated testing centers should be
conducive to testing (free from noise, e.g. no
activities nearby)

assign one of the division supervisors as Division
Testing Coordinator; and

designate Room Examiners from among the master
teachers and or responsible members of the teaching
staff.
89
Functions and Responsibilities of
Testing Personnel
The Division Testing Coordinator (DTC) shall:
1.
2.
3.
4.
5.
check the application forms to determine if
applicants meet all the requirements;
prepare the list of registrants of each room
according to grade/year and age level in the
Registration Form (Form A);
coordinate and monitor the conduct of the PEPT in
the division;
conduct an orientation or briefing on the effective
administration of the PEPT; and
consolidate and report/submit to NETRC the (i) exact
number of registrants by age and grade/year level
through fax, telegram or radiogram; and (ii) the final
list of registrants
90
Functions and Responsibilities of
Testing Personnel
The School Head shall:
1.
provide the following (i) examination rooms with twenty (20) arm
chairs, chalkboard, board erasers, and chalk in each room; and
(ii) a standing board showing the location of the different testing
rooms;
Note: Remember that desks are not appropriate for PEPT
registrants
2.
assign security officer to ensure that only authorized personnel
are allowed to enter the school compound on examination day;
and
3.
assign a janitor to prepare the examination rooms
91
Functions and Responsibilities of
Testing Personnel
The Chief Examiner (CE) shall:
1. Coordinate with the school head in the preparation of the
examination rooms at least three days before the
examination day;
2. Supervise the posting of PEPT Form A;
3. Receive the test materials from the DTC and distribute the
same to the Room Examiners not later than 7 o’clock a.m. on
examination day;
4. Safeguard the confidentiality of the test materials by
supervising closely the administration of the test;
5. Check the report of the examiners and consolidate the same;
and
6. Prepare the narrative report and accomplish the form
required after the test.
92
Functions and Responsibilities of
Testing Personnel
The Room Supervisor (RS) shall:
1. Monitor the conduct of the test
administration in 10 testing rooms in a
testing center;
2. Check if the room examiners adhere to the
instructions in the Examiner’s Handbook;
and
3. Assist the Chief Examiner in counting the
Test Booklets per pack and in accounting the
number of ETREs.
93
Functions and Responsibilities of
Testing Personnel
The Room Examiner (RE) shall:
1.
2.
3.
4.
5.
6.
be in his/her assigned examination center to receive the test
materials from the Chief Examiner (CE) not later than 7:00
o’clock a.m. on examination day;
check the number of test materials he/she receives before
proceeding to his/her assigned room;
ascertain the identity of the individual examinees based on the
Form A and the picture attached in the admission
slip/registration form before letting them enter the room;
adheres to the guidelines of the Examiner’s Handbook;
give the preliminary instruction before distributing the test
materials;
distribute the test materials to individual examinees based on
the Form A and the picture attached in the
admission/registration slip;
94
Functions and Responsibilities of
Testing Personnel
(Room Examiner)
7.
8.
9.
10.
11.
12.
distribute the test materials individually to each examinee and
administer test strictly in accordance with the Examiner’s
Handbook;
go around the room while the test is in progress to find out (i) if
the examinees are following directions correctly, (ii) that no
paraphernalia like calculator, cell phone, beeper, etc. are used,
and (iii) item placement is followed;
retrieve individually the Test Booklets (TBs) as well as the
Answer Sheets (ASs) and verify the data entered;
return Form A and Examiner’s Handbook to CE;
accomplish reports and submit them to the CE; and
check if the following are contained in the ETRE: Time Record,
Narrative Report, Forms A, 1 and 2 and Used Answer Sheets.
95
Duties and Functions of NETRC Staff
 Deliver and retrieve test materials – Special NCAE and
PEPT
 Demand for an issuance of official receipt for the cash
advance issued by NETRC
 Account all test materials (including those in the other
divisions covered, for those with distribution center)
 Monitor the conduct of Special NCAE
 Evaluate documents of PEPT registrants
 Inform the DTC about the necessary corrections based on
the evaluation of documents
 Monitor the conduct of PEPT
 While monitoring, count the TB’s four times: releasing
time, before lunch, after lunch break and retrieval time
96
Schedule of NETRC Major Testing
Programs
1. NCAE – Last Wednesday of August
2. PEPT – Third Sunday of November for
Luzon
Fourth Sunday of November for
Visayas and Mindanao
3. NAT G3 – First Wednesday of March
NAT G6 – First Friday of March
NAT Y2 – Second Thursday of March
97
Pre-test Reminders: Distribution of
Test Materials
To ensure integrity of the test and confidentiality of the test materials, utmost
care, diligence, and vigilance on the part of all the officials concerned
shall be observed.
1.
2.
3.
4.
The NETRC Representative shall deliver the test materials to the division
Office. The packing guide that goes with the test materials shall be the
reference in determining the allocation per testing center.
The SDS or his/her duly authorized representative shall receive the
materials from the NETRC Representative immediately upon the latter’s
arrival. He/She shall verify the number of boxes against the number
specified in the Delivery Form without breaking the seal of the boxes.
The SDS/DTC shall turn over the test materials to the CE before 7:00 a.m.
on the examination day in the presence of the NETRC Representative.
In conformity with the procedure indicated in the Examiner’s Handbook
the plastic bags containing the TBs and ASs shall be opened in the
examination room in the presence of the Examiners.
98
Checklist of Forms to be
Accomplished:
Form A:
Form 1:
Form 2:
Form 3:
Form 4:
Registration Form
List of actual examinees
(back to back with Form 2)
Seat Plan
Accounting Form
Chief Examiner’s Narrative
Report
99
Pre-Test: Entrance and Seating
Arrangement, etc.
 20 Examinees in a room
 Seats are 5 rows of 4
 Count TBs before opening package in front of
examinees
 Do not allow electronic devices – calculator and
mobile/cell phones in the examination room
 Only the examinees’ pencil, sharpener and clean
sheet of paper shall be placed on the desk. All
other belongings shall be placed in front of the
room underneath the blackboard.
100
Pre-Test: Distribution and Checking
of TBs & ASs and Other Reminders
 Distribute from right to left beginning with
the lowest number of TB and AS
 Check the TB page by page
 Place the defective TB and unused AS, if
any, inside its plastic bag
 Unused TBs and ASs should be n the custody
of the Room Examiner while the test is in
progress
 As per DECS Order No. 85, s. 1999, the Room
Examiner is not allowed to read the TBs
otherwise a corresponding sanction will be
applied
101
Pre-Test: Other Information
 Provide personalized strips of paper with information on
items to be answered in examination rooms with multi-age
levels.
 Refer to the enlarged replica of the AS in filling in of
information in the AS
 An examinee shall be allowed to start accomplishing the
Name Grid only until the pencil is shown
 Supervise proper shading of the Name Grid (Region and
Division)
 Read verbatim the boxed portion in the handbook. Do not
translate in local language/dialect
 Accomplish the Seat Plan while the examinees are
answering the EDQ
102
Pre-Test Reminders
 Check and double check if the Examinees have
shaded the correct circles pertaining to the
NAME GRID including all necessary information
about himself/herself
 Do not use liquid eraser/tape eraser in erasing
the shaded circle
 Do not start the Test Proper unless each
examinee shall have completely and properly
shaded the NAME GRID
103
Post-Test
Give the examinees five minutes to inspect
and clean the AS
Instruct them to tear the examinee stub
before collecting the ASs
Count TBs and ASs before allowing
examinees to leave the room
104
Post-Test: Accounting of Test Materials
and Preparation of Reports
 Count and arrange TBs in sequence of serial
numbers
 Count and arrange ASs in sequence of serial
numbers
 Accomplish the ETRE by indicating the number of
registrants and the actual number of examinees
 After the contents (TBs and ASs) have been
accounted for, SEAL the ETRE with the DepEDNETRC paper tape while inside the examination
room
Notes:
 Name Grid replica to be stored in Testing Centers
 Examiner’s Handbook to be stored in the Division Offices.
105
Post-Test: Contents of Room
Examiner’s ETRE





Room Examiner’s Narrative Report
Used answer sheets placed in original plastic bag
Copy of NETRC Forms 1 and 2
Copy of PEPT Form A
LEMs of actual examinees
POST-TEST: CONTENTS OF CHIEF
EXAMINER’S ETRE (CETRE)


Unused AS duly accounted
Forms 3 and 4
106
TDD-TDPU/pjdc
107

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