New Employee Orientation

Report
Agenda
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Introductions
About Pathology
“All Employees” Information
Policies & Procedures
UMHS Policies & Information
Tour
Where do I go?
Human Resources
Medical School Staff and Faculty
Laura Blythe
Cathy Bearman
Human Resources – Clinical Laboratories
Beverly Smith
See your booklet for address/phone/e-mail information
About Pathology!
Aldred S. Warthin, M.D.
Carl V. Weller, M.D.
A. James French, M.D.
1903-1931
1931-1956
1956-1980
Peter A. Ward, M.D., Jay L. Hess, M.D., Ph.D
1980-2005
2005-present
The “pathology” role was filled by an internist or surgeon until 1887.
In 1887, the medical faculty of the University noted the Science of Pathology as one of the most important
branches of medicine with instruction provided as laboratory work.
The first recognized professor in Pathology was N.H. Gibbs who taught a class to the 3 rd and 4th year medical
students which included 64 hours of lecture, 50 hours of laboratory work and one autopsy. Disagreements with
Dean Victor Vaughn resulted in Professor Gibbs position being combined with Internal Medicine, thereby
eliminating Dr. Gibbs role.
Dr. George Dock , an internist, was assigned the role of internist/pathologist.
Dr. Aldred Warthin was assigned as Dr. Dock’s assistant and once he became proficient in the performance of
autopsies, was named the University pathologist. He, subsequently, became the first Chair of Pathology in 1903.
Pathology Organization
Jay Hess, M.D., Ph.D.
Professor and Chairman
Director, Division of Finance
& Administration
Martin A. Lawlor
V.A. Hospital
Laboratories
S. Chensue, MD, PhD
Anatomic
Pathology
J. Myers, MD
Clinical
Pathology
J. Warren, MD
Education
Programs
J. Fantone, MD
MLabs
Program
S. Mandell, MD
Informatics
A. Chinnaiyan, MD,
PhD
U. Balis, MD
Sponsored Programs
J. Hess, MD, PhD
S. Kunkel, PhD
Translational
Research
K. ElenitobaJohnson, MD
Division of Anatomic Pathology
Autopsy
Cytopathology
Immunohistochemistry
Surgical Pathology Diagnostic Services:
Breast, Bone, Cardiac, Dermatopathology,
Electron Microscopy, Endocrine, Gastrointestinal,
Genitourinary, Gynecologic, Head & Neck,
Neuropathology, Opthalmic, Pediatric, Pulmonary,
Renal and Soft Tissue
Division of Clinical Pathology
Blood Bank & Transfusion Services
Chemical Pathology
Cytogenetics
Hematopathology
Histocompatibility (Tissue Typing)
Microbiology & Virology
Molecular Diagnostics
Point-of-Care
Specimen Processing (Central Distribution)
Specimen Procurement
Division of Education Programs
Residency Training
Fellowship Training
Pathology Graduate Program
MLabs Program
MLabs is the Department of Pathology's Reference Laboratory Program.
Our goal is to bring together state-of-the-art technology and highly trained
personnel, including nationally recognized faculty to provide
comprehensive, high quality laboratory testing and personalized service to
physicians, community hospitals, independent laboratories and managed
care organizations.
Division of Informatics
Clinical Informatics
Pathology Informaatics:
With a staff of nearly thirty, the PDS group is a technically comprehensive information technology
division with full in-house development and implementation capability. Having more that 25 years
of operational experience with developing and extending Laboratory Information Systems, the
group has been an integral participant in the evolution of laboratory information technology
deployment within clinical pathology, and continues to exert this experience in the next-generation
systems currently under development.
Pathology Imaging (Photography):
This unit is a full-service photography laboratory. Service include, but are not limited to, passport
photos, event photography, scanning, figure preparation for grants and publications, clinical
specimen and research photography.
Division of Informatics
Research Informatics
This division is focused upon the use of information technology to assist in the discovery of
new markers of disease and in the identification of prognostic tools to assist with better
diagnosis of disease and prediction of therapeutic response and final outcome. Tools
produced in this division, such as Oncomine, have already distinguished themselves as of
merit to the general oncology community. The division is currently in a major phase of
expansion, with the anticipated addition of a comprehensive Mass Spectroscopy
computational core facility.
Division of Sponsored Programs
The Research Programs of the Department of Pathology represent one of the many
strengths of our academic mission. Our research faculty successfully compete for
extramural research support, attract outstanding graduate students and fellows from both
the national and international scene, publish in highly visible, peer-reviewed scientific
journals, and serve on numerous national and international scientific committees.
Our faculty hold over 86 active grants, 2 program projects, 2 training grants and 2 merit
awards.
Division of Translational Research
The Division of Translational Research includes tissue banking and analytic technologies,
such as proteomics. This Division is highly interactive with the divisions of Anatomic
Pathology, Clinical Pathology and Sponsored Programs.
Division of Finance and Administration
Oversight of operations and support staff for:
Clinical Pathology Finance and Operations
Anatomic Pathology Finance and Operations
MLabs Program
Human Resources
Research (Grant and Contract) Administration
Education Office
Faculty and Staff
900+
50+ Research Fellows
36+ House Officers and Clinical Fellows
110+ faculty
600+ staff in the Clinical Laboratories
150+ Medical School and research staff
Mission Statement
• Education – Excellence in teaching is promoted as an integral part of
clinical service; education is what all of our staff do every day.
• Research – By encouraging research programs, we also foster a research
mentality among all faculty and trainees, with the objective that they acquire
useful habits of analytical thought, became more innovative, and become more
likely to devise and to employ state of the art diagnostic developments.
• Service – Clinical service, largely diagnostic in nature, is a function that
sets the Pathology Department apart from other basic science departments.
• Unifying Role - Because pathology, more than any other discipline,
bridges the domains of basic and clinical science, the Department takes
advantage of its unique position to encourage interdisciplinary projects and
interdepartmental cooperation.
“All Employees” Information!
Probation Period:
All employees serve a 6 month probationary period.
Evaluations are conducted on employees at the end of their initial 6
months of employment.
Annual evaluations are conducted on all staff.
Time Off (Sick and/or Vacation):
PTO: Hospital paid staff participate in the “paid time off” program:
Accruals: 13.33 or 17.33 hours per month depending on classification (Pro-rated to appointment)
Used for both vacation and sick
Can accumulate up to 1 ½ years accrual
Medical School Staff: have a vacation accrual and a “sick time” bank.
8 or 16 hours of vacation depending on classification pro-rated to|
appointment
120 hours of sick pro-rated to appointment
Can accumulate up to 2 years accrual
Tuition Reimbursement Program:
Must be in a 50% appointment or more
Must be employed for 6 months minimum
Must complete course with C or better for undergrad – B for grad
UM Courses – 75% of cost of in-state tuition for up to 4 credit
hours per term. Part time – pro-rated
Non UM Courses – 75% of instate tuition or $1352 per term
Can receive either an advance OR reimbursement.
Must submit paperwork (proof of course costs – advance; bill and
grades for reimbursement)
More information at: http://spg.umich.edu/pdf/201.69-0.pdf
Family Medical Leave Act:
After one year – 12 weeks of time off per year during which you can
continue medical and life insurance
Can be used for personal medical leave, child care leave, or leave to care for
an ill family member
Renews every year on anniversary date
Can be a combination of paid and not paid
Right to Know:
 All employees are protected by the “Right to Know” law. This law ensures
that staff know all the details about any and all chemicals with which they
work. Laboratories must have a chemical hygiene plan. The plan
includes:
 MSDS(Material Safety Data Sheets)
 Exposure rating
 Clean up procedure
 Inventory of Chemicals
Barriers and Workplace Safety:
Lab coats used as a primary barrier, gloves and other protective equipment
are NEVER to be worn outside of the lab area into clean zones. You never
want to contaminate elevators, copy machines, staff lounges, public
phones, drinking fountains, etc.
Emergency showers and eyewashes are available in the laboratory areas
Critical Incidents (YELLOW CARDS):
A critical incident is a violent occurrence in the work place. Each hospital
laboratory has a procedure to provide guidance to staff members should
this type of incident occur. If you feel you are in a potentially threatening
situation, remember to ask a co-worker “to get you a yellow card.” That
will be their clue to get immediate assistance.
Yellow Card
Continuing Education:
•Human Resources offers opportunities for continuing education.
•ITD offers opportunities for continuing education for computers,
software/programs.
•Pathology web site contains information on continuing education
within the department: https://www.pathology.med.umich.edu/ce/
Work Connections:
•When an employee is injured on the job, a Work Connections
form must be completed.
•Work Connections is also notified when an employee is off for more than 10
days, and will assist the employee with a successful return to work!
Making a Difference!
The Health System’s Making a Difference program
recognizes staff who exhibit excellent customer
service:
•Anyone can be a nominator!
•Recognize someone who has done something nice for you!
•Who has taken the extra step!
Coffee Drinkers:
If you drink departmental coffee – you are responsible for
paying $2.50 per month!!!
Telephones:
Each area has their own policy concerning telephone
usage. Personal long distance calls must be reimbursed.
Computers:
•Hospital staff receive their unique name and passwords at
Michigan Traditions and Values
•Medical School Staff receive their unique name and
passwords from the Medical School Human Resources
•It is each staff member’s responsibility to read their e-mail
daily! Computers are to be used for work during work time – many
areas allow web surfing during breaks/lunch
•Pathology web site is www.pathology.med.umich.edu
Disasters:
•Each laboratory has a procedure for staff guidance if the UMHS is called upon
to participate in a disaster response. This could be a local tornado, train wreck,
airplane crash, chemical disaster, nuclear exposure, etc.
Fires:
•Fire extinguishers, fire blankets, pull alarms and exit maps are in all lab
areas. Staff should use fire extinguishers ONLY when they feel the fire is
small enough to control
•Know 2 exits from your area!
Laboratory or Unit Policies:
Lockers:
•Provided to new staff located in UH buildings
•Locks should not be replaced with personal locks
•Locker combinations should not be give to other staff
Dress Code:
•Present a professional image!
•Hair must be neat and groomed!
•Practice acceptable standards of personal hygiene and grooming!
•Watch those perfumes and colognes!
•BLUE denim cannot be worn by Hospital laboratory staff!
•No sun dresses, mini skirts or halter tops! No shorts in the Hospital
laboratories!
•No open toed shoes!
•Scrub suits, scrub jackets & lab coats may be worn!
Health System Policies, Procedures and Information
Health System Wide Announcements:
•Fire alarms will sound in all buildings. The UH will announce the
location of the fire.
•All other emergency codes will be announced over the UH public
announcement system. There are specific codes for severe weather,
bomb threats and disaster.
•The definition of the codes is part of the safety training for all hospital
personnel.
Compliance Program:
It is the policy of the UMHHC to conduct its affairs in accordance with both the letter
and spirit of applicable laws and regulations and to share those guidelines with
employees and third party affiliates who perform UMHHC medical, research, business
and legal activities.
Promote an ethical workplace:
•Ensure the UMHHC maintains standards in medical, research & legal practices.
•Prevent, detect and report civil/criminal conduct concerning fraud & abuse violations.
•Educate UMHHC employees & third party affiliates concerning their role.
•Provide a workplace that enables employees to participate in compliance without fear
of retribution
Employee Rights and Responsibilities:
•The Corporate Compliance Officer or his/her affiliate should be contacted with any
questions.
•No representative of UMHS will engage in any activity intended to defraud anyone of
money, property or services.
•UMHS employees will strive to maintain confidentiality of patient or other information.
•UMHS employees owe a fiduciary duty of loyalty from using information gained from
their positions to make a profit.
•UMHS employees shall conduct all business transactions free from offers or
solicitation of gifts and favors.
•UMHS employees will strive to preserve and protect the assets of the
organization.
•UMHS employees will promptly notify the Corporate Compliance Officer or
other appropriate University representative of any possible violations
Valuing Diversity:
Diversity is the set of human attributes and experiences that are
different from your own and those of the groups to which you belong
We value diversity when we:
•Are open
•Work to understand each other
•Consider differences among teams, friends & staff as assets
•Respect and value everyone we work with
•Find frequent opportunities to share our interests, cultures,
values, ideas and experiences

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