Presentation - the University of Houston

Report
COMPENSATION STUDY
Slide 1
 Objectives of the Project
 Narrative of Who We Are
 A Few Definitions
 Project Timeline
 Highlights of the Project’s Steps
 Position Description Questionnaire
 Market Study and Qualifying Criteria
 Important Resources
 Q&A
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 2
UHD PROJECT OBJECTIVES
1) To have a compensation system that administers salaries in a
fair and equitable manner, in line with resources and
competitive needs.
2) To ensure competitive compensation as close as possible to
the market rate.
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 3
UHD PROJECT PURPOSE
1) To gauge UHD’s position relative to the market and thereby calibrate salary
tables.
2) Impact on individual salaries:
• Automatic for individuals whose salaries are below minimum of the new
range
• Strategic administrative decisions regarding salary increases dependent on
availability of funds
January 7, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 4
Founded in 1994
Experienced Providing Services to Higher Education
Experienced Providing Services to other Governmental Agencies
Consultants Assigned to this Project
OUR FIRM AND OUR CONSULTANTS HAVE PROVIDED CONSULTING SERVICES TO:
University of California System
CalState University Northridge
Tufts University
Northern Arizona University, Yavapai
Metropolitan State University of Denver
Embry-Riddle Aeronautical University
University of Texas Pan-American
University of Texas Southwestern Medical Center
Alamo Colleges
Dallas County Community College District
Santa Fe Community College
Texas Tech University System
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 5
CSP12A-027
TEAM
BIOGRAPHY AND PROJECT ROLES
TEAM
Daniel Ulibarri, PhD, SPHR (Cognitive Psychology - UC,
Berkeley)
Elena Mason, BBA, CCP, SPHR (HR & Finance University of Hong Kong)
Role: Principal investigator
Role: Project Manager
Experience: 25+ Years HR Consulting and Practice
Experience: 18+ Years HR Consulting and Practice
IHE Served: Stanford University, Alamo Colleges, Santa Fe
College, Dallas County Community College, New Mexico
University, University of Guam, Metropolitan State University of
Denver
IHE Served: Alamo Colleges, Santa Fe College,
Dallas County Community College, Metropolitan
State University of Denver
Primary Duties: Communication, Final Sign-off, Statistical
Analysis, Job Analysis, Compensation Structure Review
Joyce Howell
BIOGRAPHY AND PROJECT ROLES
Primary Duties: Project Management, Resource
Management, Job Analysis, Job Description Review
and Rewrites, Market Study
Joyce Howell, BSc, PHR (Tennessee State University)
Rodolfo Rocha, PhD (History - Texas Tech
University)
Experience: 25+ Years Compensation Consulting and
Practicing
Role: Higher Education Advisor
Served: UT Southwestern Medical Center Dallas, The City of
Irving and City Police, Dallas County and Dallas County Police,
North Texas Tollway Authority
Primary Duties: FLSA Reviews, Market Study, Job Analysis,
Job Description Review and Rewrites
Experience: 25+ Years in Higher Education and
Organizational Consulting
IHE Served: The University of Houston, Alamo
Colleges, Metropolitan State University of Denver,
UT Pan-Am
Primary Duties: Communications and Reviews of
Deliverables focusing on Higher Ed Practices
January 7, 2013
Copyright 2013 Ulibarri-Mason Global HR
LP
Slide 6
CSP12A-027
TEAM
BIOGRAPHY
TEAM
James Fleming, PhD (Psychological Measurement,
Evaluation, and Quantitative Methods – UC Berkeley)
Role: Principal investigator
Experience: 25+ Years Consulting, Teaching and Administrative
Roles
Served: Alamo Colleges, Metropolitan State University of
Denver, CalState University, University of Arizona, Yavapai,
Embry-Riddle Aeronautical University
Primary Duties: Statistical Analysis, Meta Analysis, Reporting
BIOGRAPHY
Ellen Switkes, PhD (Inorganic Chemistry –
MIT)
Role: Higher Education Advisor
Experience: 25+ Years in Higher Education
Served: Alamo Colleges, Metropolitan State
University of Denver, UC California System,
School of Global Health, TUFTS University
Primary Duties: Communications and Reviews
of Deliverables focusing on Higher Ed Practices
Ray Mellado (Whittier College)
Russell Young, MBA, CCP (Finance - Our Lady of the Lake
University)
Role: Sr. Compensation Consultant
Experience: 20+ Years HR Consulting and Practice
Served: Dr. Pepper Snapple Group Inc., LENOX International,
Sabre Holdings
Primary Duties: Job Analysis, Job Description Review and
Rewrites, Market Study
January 7, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Role: Higher Education Advisor
Experience: 35+ Years Communications
Consulting
IHE Served: University of Houston Downtown
through HENAAC (Hispanic Engineer National
Achievement Awards Conference)
Primary Duties: Communications and Reviews
of Deliverables Focusing on Financial
Sustainability and Funding
Slide 7
Benchmark/Non Benchmark Jobs
• Benchmark Job— Jobs that occur in the market and therefore can easily be matched to the market
• Non-Benchmark Jobs— Jobs that are unique to an institution and therefore cannot easily be
matched with like jobs in the market and therefore must be valued relative to other jobs in UHD
Compensation Actions
• Salary Structure Adjustment— Adjustments made to salary tables to align them with market.
• Range Minimum Increases — Type of market adjustment made to bring a specific person’s salary
to the new minimum of their pay grade.
• Reclassification— Adjustments to employee’s title and/or grade due to changes in incumbent’s job.
• Market Adjustment — Adjustments made to employees’ salaries based on market (not a focus of
this study)
• Internal Equity —Adjustments recommended to bring a person’s salary in alignment with others in
the same job title or grade, such as addressing salary compression issues (not a focus of this study).
• Merit Adjustments— Salary increases based on individual performance (not a focus of this study).
January 7, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 8
IMPORTANT STEPS IN THE COMPENSATION STUDY

Develop and Deploy Position Description Questionnaire (PDQ)

Update Job Descriptions

Collect Market Data (Sources of market data)

Perform Market Pricing (Comparing salary data with UHD salary)

Integrate Market Data with UHD’s Internal Structure and Internal Job Valuation
Results

Perform Internal Equity Analysis (JVM & Job Grade Reconciliation)

Structural Audit of Pay Plans
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 9
Phases
Major Steps
May
I
Planning & Due Diligence
II
PDQ Analysis and JD
Preparation
III
Perform Market Analysis of
Benchmark jobs
IV
Value of Non-Benchmark Jobs
V
1. Faculty Salary Study
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
2. Review Salary Structures
VI
Implementation & Maintenance
• Comp Policy & Procedures
Review
• Impact Analysis
• Supplemental / Variable
Comp
• Presentation to Admin.
= Milestones
• Study Report
Project Completion is October 25, 2013
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 10
VOICE OF THE CUSTOMER
What is it?
It Is a Focus Group Setting
It is a Technique for Quickly Generating Information About a
Particular Topic
The Information is Based on Your Views and Perceptions, Not Ours
Results are Used To Determine Needs and Gaps
PROJECT UPDATES AT ESO WEBSITE
Compensation Study
Web-based Updates on the Project’s Progress
Gives Visibility Into The Project
Questions May Be Directed To The Project Team
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 11
THE PDQ ELEMENTS

Instructions and Guidelines

Basic Information

Information About Your Direct Report(s)

Description of Your Predominant Duties and Percent of Time

To Whom Do You Report?

Description of Your Job’s Purpose

Knowledge, Skills, Abilities

Qualifications

Budget Responsibility

Project Responsibility

Work Conditions
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 12
QUALIFYING CRITERIA
•
•
•
Urban Universities
Teaching Universities
Minority Serving Institutions
DATA SOURCES
• Educomp Compensation
• Mercer published data for universities of the same size
• CUPA HR- College and University Professional Association for Human
Resources
• ERI- Economic Research Institute
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 13
PROJECT TEAM
Erica Morales: Compensation & Benefits Administrator
Email: [email protected] Tel: 713-221-8443
Tomas Turrubiates: Manager, Talent Management
Email: [email protected] Tel: 713-221-8263
Ivonne Montalbano: Vice President, Employment Services & Operations
Email: [email protected] Tel: 713-221-8667
FREQUENTLY ASKED QUESTIONS
http://umghrdashboard.com/uhdcompstudy/faq
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 14
Q&A
May 21, 2013
Copyright 2013 Ulibarri-Mason Global HR LP
Slide 15

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