3-9 SAA SPR Yuille-Thomas - National Homeland Security

Report
2012 State Preparedness Report (SPR)
National Homeland Security Conference
23 May 2012
Topics
 SPR introduction, history, and evolution
 Greater context: THIRA, SPR, and NPS
 SPR assessment methodology
 SPR web-based application
 Return on investment: uses of SPR data
2
SPR Introduction, History, and Evolution
SPR History: How We Got Here
Version 1
Version 2
Version 3
Strategy/Priorities
Grants Focus
Capability Assessment
Standardized Metrics
Capability Assessment
Customized Targets
2008
2010
2011
Long narrative document
Anecdotal accomplishments
Target statements and status
Budgetary Detail
Target Capabilities (TCL)
Assessed activities
Web-based
Core Capabilities (PPD-8)
Assessed POETE
Excel-based
2009
Provided update to 2008
Pre-loaded into Excel
2012+
Identical to 2010
Incorporates THIRA
Automates collaboration
4
Web-based
Assessment Improvement Initiative
 Partnership with SPR respondents
– Design an SPR survey that makes sense
– Provides a useful way to manage activities and track progress
 Outreach
– (17) site visits: states, UASI members, counties, local municipalities,
private-sector representatives
– National design workshop
– (11) follow-up vetting visits
 Findings led directly to the 2011/2012 design
5
SPR Philosophy
 One size does not fit all
– Different threats/hazards and risk mitigation strategies
– Survey must be flexible and accommodate this reality
 Capability targets must be explicit
– Detailed statement of desired capacity
– Once developed, these are “threat/hazard agnostic”
– Now provided by THIRA
– Assessment will document the ability to meet the target
 Capabilities can generally be applied to all hazards
– Gauge preparedness against most demanding target
– Other targets are lesser included cases
6
Greater Context: THIRA, SPR, and NPS
Context of the SPR
8
SPR Assessment Methodology
SPR Process
Pre-assessment Questions
THIRA Documentation
Executive Summary
Priority Tag
Current Capability Level
Capability
Assessment
(x31)
Mutual Aid Enhancement
Planning
Gap Description
Planning
Mutual Aid Detail
Organization
Gap Description
Organization
Mutual Aid Detail
Equipment
Gap Description
Equipment
Mutual Aid Detail
Training
Gap Description
Training
Mutual Aid Detail
Exercises
Gap Description
Exercises
Mutual Aid Detail
Recent Advances
Journal Notes
Capability Gap – Future Outlook
Approve and Submit
10
SPR Process
Pre-assessment Questions
THIRA Documentation
Executive Summary
Priority Tag
Current Capability Level
Capability
Assessment
(x31)
Mutual Aid Enhancement
Planning
Gap Description
Planning
Mutual Aid Detail
Organization
Gap Description
Organization
Mutual Aid Detail
Equipment
Gap Description
Equipment
Mutual Aid Detail
Training
Gap Description
Training
Mutual Aid Detail
Exercises
Gap Description
Exercises
Mutual Aid Detail
Recent Advances
Journal Notes
Capability Gap – Future Outlook
Approve and Submit
11
SPR Pre-assessment Questions
 Limited in number
 Focus may vary annually
 For the 2012 SPR
1. Short executive summary (optional)
–
Limited to 4000 characters
–
Longer document may be uploaded
2. THIRA documentation
–
Stakeholders engaged
–
Resources and models used
12
SPR Process
Pre-assessment Questions
THIRA Documentation
Executive Summary
Priority Tag
Current Capability Level
Capability
Assessment
(x31)
Mutual Aid Enhancement
Planning
Gap Description
Planning
Mutual Aid Detail
Organization
Gap Description
Organization
Mutual Aid Detail
Equipment
Gap Description
Equipment
Mutual Aid Detail
Training
Gap Description
Training
Mutual Aid Detail
Exercises
Gap Description
Exercises
Mutual Aid Detail
Recent Advances
Journal Notes
Capability Gap – Future Outlook
Approve and Submit
13
SPR Pre-assessment Questions
 Building/sustainment of some capabilities may take
precedence over others
 Assign each capability a priority: high, medium, or low
 Use THIRA to consider
– Likelihood
– Consequence
– Number of T&H that stress a given capability
Stressed by few T&H
T&H of low likelihood
Marginal impact
Low
Med
High
Stressed by many T&H
T&H of high likelihood
Significant impact
14
SPR Process
Pre-assessment Questions
THIRA Documentation
Executive Summary
Priority Tag
Current Capability Level
Capability
Assessment
(x31)
Mutual Aid Enhancement
Planning
Gap Description
Planning
Mutual Aid Detail
Organization
Gap Description
Organization
Mutual Aid Detail
Equipment
Gap Description
Equipment
Mutual Aid Detail
Training
Gap Description
Training
Mutual Aid Detail
Exercises
Gap Description
Exercises
Mutual Aid Detail
Recent Advances
Journal Notes
Capability Gap – Future Outlook
Approve and Submit
15
Assess Current Capability Level
 Evaluate sufficiency to meet the THIRA capability target
– Planning
– Training
– Organization
– Exercises
– Equipment
 Option to opt-out if a POETE element is
– Not required for the capability
– Not the responsibility of the assessing jurisdiction
 Using a 5-point scale
– Any rating lower than (5) indicates a gap
– Narrative explanation required
16
Definition of Current Capability
Capability that a jurisdiction possesses through its own government
assets and all whole community partners.
Does not include assistance from higher-level jurisdictions or mutual aid.
17
SPR Process
Pre-assessment Questions
THIRA Documentation
Executive Summary
Priority Tag
Current Capability Level
Capability
Assessment
(x31)
Mutual Aid Enhancement
Planning
Gap Description
Planning
Mutual Aid Detail
Organization
Gap Description
Organization
Mutual Aid Detail
Equipment
Gap Description
Equipment
Mutual Aid Detail
Training
Gap Description
Training
Mutual Aid Detail
Exercises
Gap Description
Exercises
Mutual Aid Detail
Recent Advances
Journal Notes
Capability Gap – Future Outlook
Approve and Submit
18
Assess Mutual Aid Enhancement
 Jurisdictions reassess their current capability (including
mutual aid)
 Used only if mutual aid affects the POETE element
currently being assessed
 Narrative description required
– The name of the jurisdiction(s) involved
– Detailed, yet concise, description of what is provided
– Whether the agreement is formal or informal
19
SPR Process
Pre-assessment Questions
THIRA Documentation
Executive Summary
Priority Tag
Current Capability Level
Capability
Assessment
(x31)
Mutual Aid Enhancement
Planning
Gap Description
Planning
Mutual Aid Detail
Organization
Gap Description
Organization
Mutual Aid Detail
Equipment
Gap Description
Equipment
Mutual Aid Detail
Training
Gap Description
Training
Mutual Aid Detail
Exercises
Gap Description
Exercises
Mutual Aid Detail
Recent Advances
Journal Notes
Capability Gap – Future Outlook
Approve and Submit
20
Optional Narrative Content
1. Recent Advances
– Opportunity to track and document recent success stories or
indicators of progress
– Extract achievements without additional data calls
– May be used to describe significant advances that do not
change the numerical assessment
2. Journal Notes
– Captures any information the jurisdiction wants to track for
internal coordination only
– POCs, contact information, rationale for assessment
21
SPR Process
Pre-assessment Questions
THIRA Documentation
Executive Summary
Priority Tag
Current Capability Level
Capability
Assessment
(x31)
Mutual Aid Enhancement
Planning
Gap Description
Planning
Mutual Aid Detail
Organization
Gap Description
Organization
Mutual Aid Detail
Equipment
Gap Description
Equipment
Mutual Aid Detail
Training
Gap Description
Training
Mutual Aid Detail
Exercises
Gap Description
Exercises
Mutual Aid Detail
Recent Advances
Journal Notes
Capability Gap – Future Outlook
Approve and Submit
22
Capability Gap
 One question per capability
 Forward-looking – prospects for filling any gap
 Degree of reliance on assets from higher levels of govt.
Qualitative Dropdown Menu
There is no gap for this capability
This capability target should be entirely attained by the jurisdiction, which will
continue to increase this capability until the target is reached
The jurisdiction will continue to increase this capability, but some small portion of
capacity will remain reliant upon assets from higher levels of government
While the jurisdiction will potentially increase this capability, a significant portion of
required capacity will remain reliant on assets from higher levels of government
Current capability already represents the realistic jurisdiction maximum; the remaining
gap represents acceptable residual risk; the jurisdiction will continue to rely on assets
from higher levels of government
23
SPR Web-based Application
Reduced Burden
 Accessed through the Preparedness Comprehensive
Assessment System Tool (PrepCAST)
– Portal for consolidated reporting
– Single logon
– NIMSCAST coming soon
 Improved usability over form-based approaches
 Eliminates version control issues
 Automated collection of stakeholder input
25
Stakeholder Input
 Powerful data collection vehicle for any jurisdiction using
the SPR Tool
 Greatly enriches decision-making, validity, and defensibility
of the final assessment
 Sub-jurisdictions
– Smaller geographical entities within a state
– Complete entire assessment
 Contributors
– Subject matter experts
– Complete assessment for a select set of capabilities
26
Soliciting Maximum Input
Tier 3
Tier 2
Tier 1
FEMA
State/TerritoryState/Territory/Tribe
HS
Region
22
HS
Region
HS
Region
Contributor
ab22
HS
Region
Contributor
HS
Region
Contributor
ab22
HS
Region
Contributor
HS
Region
Contributor
ab2
State/Territory/Tribe
Contributor
Contributor
a
Contributors
Executive
State/Territory/Tribe
Jurisdiction Coordinator
HS Region 1
State/Territory
Executive
HS Region 2
Executive
HS Region 1
Jurisdiction Coordinator
HS Region 2
Jurisdiction Coordinator
County A
State/Territory
Executive
County B
Executive
County A
Jurisdiction Coordinator
County B
Jurisdiction Coordinator
HS
Region
22
HS
Region
HS
Region
Contributor
ab22
HS
Region
Contributor
HS
Region
Contributor
ab22
HS
Region
Contributor
HS
Region
Contributor
ab22
HS Region
Contributor
Contributor
a
Contributors
HS
Region
22
HS
Region
HS
Region
Contributor
ab22
HS
Region
Contributor
HS
Region
Contributor
ab22
HS
Region
Contributor
HS
Region
Contributor
CountyaBb2
Contributor
Contributor
a
Contributors
27
Screen Shot
28
Return on Investment: Uses of SPR Data
Review: Available Data
 THIRA capability targets
 Capability priority
 Current capability for each POETE element
– 1-5 rating
– Description of remaining requirements
 Impact of mutual aid
– 1-5 rating
– Description of mutual aid agreements
 Narrative of recent advances
 Characterization of remaining gap
30
SPR Output: Current Capability
 Heat map gives a single
snapshot of assessment
– Can look at an individual
capability
– Can look at POETE
element across all
capabilities
No (0%)capability
Intermediate capability
Complete (100%) capability
Not assessed
31
Status and Progress Tracking
 Away from a FEMA “check-the-box”
 Useful as a management tool or dashboard
 Prerequisites
 365-day access
 Consistency (2011 baseline)
32
Status and Progress Tracking
 Informs a variety of actions
– Crafting priorities
– Drafting a security strategy
– Targeting investments
– Developing the multi-year training and exercise plan
 Facilitates Resource Allocation Workshops (RAWs)
 Helps operational planning
 Provides consistent tracking and progress reporting
33

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