FAFSA on the Web (FOTW)

Applying for Financial Aid
Sponsored by:
Presented by:
What Will You Learn At This Workshop?
 Types and sources of financial aid
 Required financial aid application forms
 How to complete the Free Application for Federal
Student Aid (FAFSA) and the Cal Grant GPA
Verification Form
 Answers to your individual questions
Types of Financial Aid
Gift Aid - Grants or
scholarships that do not
need to be repaid
Work - Money earned by
the student as payment
for a job on or off campus
Loans - Borrowed money
to be paid back, usually
with interest
Sources of Financial Aid
Federal government
State government
Colleges and universities
Private agencies,
companies, foundations,
and parents’ employers
Cal Grants
Cal Grant A Entitlement Awards – for high school seniors
Cal Grant B Entitlement Awards – for high school seniors
Cal Grant C Awards - for students from low income families
and recent high school grads with a Grade Point Average (GPA)
of at least 3.0, family income and assets below the state ceilings,
who demonstrate financial need
and recent high school grads with a GPA of at least 2.0, who
come from disadvantaged or low income families, whose
family income and assets are below the state ceilings, and
who demonstrate financial need
pursuing vocational programs of study
Eligibility for Cal Grants
 To be eligible for a Cal Grant,
the student must also:
 be a U.S. citizen, eligible
noncitizen, or AB540
 be a California resident
 attend an accredited eligible
California college or
university at least half-time
in 2014-15
Residency and Cal Grant
Eligibility for 2014-2015
If unmarried and under 18 years of age, the student will be considered a legal
resident of California if:
• parents have been legal residents of California for one year immediately
prior to September 20, 2014, or
• student has lived in California with other legal California residents, other
than parents, for two years immediately prior to September 20, 2014, or
• parents who are active duty military, stationed in California at the time the
student enrolls in college, or parents’ military home of record is California
If married or 18 years of age or older, the student establishes his/her own
residence status. The student must be a legal resident of California for one year
prior to September 20, 2014
Undocumented students who qualify for AB540 in-state tuition satisfy Cal Grant
residency requirements
2014-2015 Cal Grant
Application Requirements
• By March 2, 2014, complete and submit:
Application for
Student Aid
If eligible under AB540,
students should
complete the
California Dream Act
Cal Grant
Check with your high school or college counselor for more details on how to file the
Cal Grant GPA Verification Form, required of all students
Possible Cal Grant and
Federal Pell Grant Maximum Awards
If the student qualifies for
Cal Grant, amounts vary
depending on the school
the student attends,
financial need, year in
college and enrollment
status (full or part-time)
If the student qualifies for
the Federal Pell Grant,
amounts vary depending
on family contribution
and enrollment status
(full or part-time)
Other eligibility
requirements may apply
Cal Grant* (Up to $12,192)
1 FAFSA or
California Dream Act Application
2 Your GPA
3 Apply by March 2
Federal Pell Grant (up to $5,645)
= Up to
maximum annually
* Check for eligible schools at: www.csac.ca.gov
Middle Class Scholarship (MCS)
 Starting with the Fall of 2014-15, the Middle Class Scholarship (MCS) will be
phased in to assist new and continuing UC and CSU undergraduate students with
family incomes up to $150,000
 To apply, after January 1, 2014, students should submit
 2014-15 FAFSA
 For AB540 students, the 2014-15 California Dream Act Application
 Note: no GPA is required
 MCS awards vary based on the number of eligible students, the institution, and
state funding allocated. In 2014-15, maximum awards will range up to $1,706
 Amounts are determined after Federal Pell Grants, Cal Grants and institutional
grants are awarded. Students cannot receive both grant aid and the MCS
 Qualifying students will be notified by the California Student Aid Commission
 In 2017-18, when fully funded, the maximum awards will be no more that 40
percent of UC and CSU system-wide tuition and fees
California Chafee Grant
• The California Chafee Grant program provides up to
$5,000 annually to current and former foster youth for
college or vocational training at any accredited college
in the U.S., based on available funding
• To be eligible, foster youth must have been in
California foster care on their 16th birthday and not
have reached their 22nd birthday before
July 1, 2014
• Foster youth are encouraged to apply during their
senior year of high school
To apply, the foster youth must complete:
2014-2015 FAFSA
California Chafee Grant Program Application
AB540 students may also be eligible
To apply for a
Chafee Grant, go to:
Types of Applications
 Undocumented student covered under AB540
should complete the California Dream Act
 Cal Grant GPA Verification Form
 Other applications or forms as required by the
college such as:
CSS/Financial Aid PROFILE
Institutional Scholarship and/or Financial
Aid Application
2013 federal tax returns (along with all schedules
and W-2s) or other income documentation
FAFSA Information & Tips
 File early, but no later than
March 2, 2014, to be
considered for a Cal Grant
 Use estimated 2013 income
information if taxes are not
complete at time of FAFSA
 Student and at least one
parent whose information is
reported must complete and
sign the FAFSA
FAFSA on the Web (FOTW)
Internet application used by students and
parents to complete electronic FAFSA at:
Sophisticated on-line edits and skip logic
help avoid errors
On-line help is available for each question
Student and one custodial parent should
get a federal PIN to sign FAFSA at:
Federal PIN
 PIN (Personal Identification Number)
Needed to sign and access the FAFSA
 Both student and one parent need PINs
to sign
the FAFSA electronically
May be used to:
• Check on FAFSA status
• Verify and correct FAFSA data
• Add additional schools to receive FAFSA data
• Change home and e-mail addresses
PIN will be generated only if a valid email
address is provided
Apply for student
and parent PINs at:
Another Useful Form FAFSA on the Web Worksheet
Though not a required form,
the 2014-2015 FAFSA on the
Web Worksheet may:
Help some students prepare to
complete the FOTW
Be used for the January 1, 2014
through June 30, 2015 federal
aid application cycle
Getting Ready
 Before starting the FAFSA on the Web (FOTW), gather:
• Student driver’s license
• Student Alien Registration Card, if applicable
• Student and Parent
Social Security cards
2013 W-2 Forms and records of money earned and other
taxable benefits
2013 federal income tax form (even if not yet completed)
Records of untaxed income
Current bank statements
Business, farm, and other real estate records
Records of stocks, bonds, and other investments
Complete 2014-15 FOTW Worksheet (optional)
Create a file for copies of all financial aid documents submitted
FAFSA on the Web (FOTW)
The 2014-2015 FAFSA on the Web may be used for the
January 1, 2014 through June 30, 2015 federal student
aid application cycle
A Seven-Section Online Form
Section 1 – Student Demographics
Section 2 – School Selection
Section 3 – Dependency Status
Section 4 – Parent Demographics
Section 5 – Financial Information
Section 6 – Sign and Submit
Section 7 – Confirmation
Go to www.fafsa.gov to complete and submit your application.
For more information on federal student aid,
visit www.StudentAid.gov
You can also talk with your college’s financial aid office
about other types of student aid that may be available
Special Circumstances
 Contact the Financial Aid Office if there are circumstances
which affect a family’s ability to pay for college such as:
 Loss or reduction in parent or student income or assets
 Death or serious illness
 Natural disasters affecting parent income or assets such as
the recent California wind storms, wild fires, floods, or
Unusual medical or dental expenses not covered by
Reduction in child support, Social Security benefits or other
untaxed benefits
Financial responsibility for elderly grandparents, or
Any other unusual circumstances that affect a family’s ability
to contribute to higher education
Application Filing Tips
FAFSA on the Web
 Gather necessary documents ahead of time
 Complete a FAFSA on the Web available at:
Allow ample time to complete the online FOTW application for
submission by the deadline
Check the FAFSA on the Web for accuracy prior to submission
Save all work periodically
Sign the application using student’s and one custodial parent’s
Print and keep a copy of the FAFSA before submitting data
Print and keep a copy of the Submission Confirmation Page
Student Aid Report (SAR)
 After the student completes the FAFSA on
the Web, a SAR will be sent to the student
 An electronic SAR Acknowledgment will
be sent if student provides an email
 A paper SAR will be mailed if no student
e-mail address is provided
An electronic copy of the data will be sent to
each college or university listed by the
student in Section 2
Keep a copy of the SAR with other financial
aid documents
What Happens Next?
Students and the colleges the student listed receive Student Aid
Report (SAR) from federal processor
Students who complete FAFSA and Cal Grant GPA Verification Form
receive California Aid Report (CAR)
Students and families review SAR and CAR for important
information and accuracy of data
Colleges match admission records with FAFSA and other
required financial aid forms to determine aid eligibility
Colleges provide notices of financial aid eligibility to admitted
students who have completed all required financial aid forms
Federal Verification
 Some students may be required to verify the information reported on the
 If selected for verification, the tax information of federal tax filers will be
verified through
 The IRS Date Retrieval Process, or
 IRS Tax transcripts if requested by the college or university
 Non-tax filers selected for verification may be asked to provide
 Signed statements confirming that they did not file a 2013 federal tax return
and were not required by IRS to do so
 Copies of W-2s or other income documentation from each employer , if any
income was earned from work
 All selected aid applicants will also be asked to verify certain demographic
data listed such as
Household size and number in college
Child Support paid and SNAP, if reported on the FAFSA
Enrollment History for transfer students
Identity Confirmation
IRS Transcripts available at:
Check Your Cal Grant
By opening a WebGrants Account a student can:
 Check Cal Grant award status 24/7
 Confirm student’s high school graduation as
 Make changes to Cal Grant school choices
 View how much a Cal Grant is worth at
different California colleges and universities
 View Cal Grant payment history
 Create a WebGrants account at:
Summary of the Financial Aid Process
Submit all required forms, including the FAFSA, by each college’s
published deadlines (but no later than March 2)
By March 2, submit a Cal Grant GPA Verification Form
Review the California Aid Report (CAR)
Be sure to apply for financial aid this year and every year as
soon as possible after January 1 to receive the best financial aid
award possible
Keep a copy of all forms submitted
Review the electronic Student Aid Report (SAR)
Acknowledgement or the paper SAR sent to the student
Watch for financial aid award notifications from colleges to
which the student has been admitted
If You Need Help at Any Time
 FAFSA on the Web – Live Help
 Phone 1-800-4-FED-AID
 E-mail the U.S. Department of
Education at:
[email protected]

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