2014-2015 CPT Structure

Report
2014-2015 CPT Info Session
Jayesh Srivastava- Executive Director
Macauley Rybar- External Director
Allison Schaffer- Internal Director
Marissa Alaniz- Planning Director
Theron O’Halloran- Operations Director
DM VISION
• Transparency throughout entire organization
• Effective & efficient use of resources
• Accepting community and diverse dancer
experience
• Positive Dancer, Family, and Partner experience
• Stewardship in ALL relationships
• ALL TO INCREASE IMPACT FOR THE KIDS!
LEADERSHIP CULTURE
• All 4 Associate Teams contribute to entire
DMUM Vision
• Opportunities for everyone to express opinions
and ideas on all matters, regardless of position
• Emphasis on consistent associate leadership
experience
• 1 Leadership Team = 1 Identity = 1 Family
STEERING STRUCTURE
DIRECTORS
CENTRAL
PLANNING
TEAM
COORDINATORS
CPT COMMITMENTS/RESPONSIBILITIES
CPT
Committee
Meetings
• Weekly 2 hour meetings on Sunday
• 2 Retreats (1 per Semester)
• Expected to hold weekly 1 hour meetings
• Cross Associate team meetings as necessary
Associate Team
Chairs
• Weekly 2 hour Meetings
• Depends on Needs
Entire Associate
Team
• Depends on associate team, but no more than 1
hour a week
Steering Meetings
• Monthly 1 Hour Meeting
LINEDANCE
LINEDANCE
• What is important about this position?
• All associate teams represented
• 2 Main Fulfillments
▫ Dancer Engagement throughout the year
▫ Marathon linedance
• Linedance leaders: 3 from CPT
LINEDANCE (CONT.)
Internal Responsibilities, managed by Dancer
Engagement (Internal Chair)
• Assigned to 2-3 teams
• Hype/ bonding/ pod wars
• Role: being All-Star dancers
Planning Responsibilities, managed by Line Dance
Chairs
• Song selection
• Choreography approval (planning director)
• Marathon scheduling (planning director)
LINEDANCE (CONT.)
Logistics
• 26 dancers – 20 on stage at a time
• All Coords are selected in Spring for committees
• Early Fall: Linedance apps open
• Linedance Leaders selected from the CPT body
(with the exception of Finance, DR and DE)
PLANNING VISION
The Planning associate team will focus on creating
and implementing the framework for programming
and events throughout the year in order to:
• Act as a support to our internal organization to
facilitate relationships between dancers, dancer
captains, and steering members
• Target the external community to further develop
partnerships and garner support for our
organization
• Engage the internal and external communities with
our cause
ENGAGEMENT EVENTS
Acting as a support to the internal organization
through developing and implementing:
• A fall event
• Family engagement events
• Small activities at the Marathon
ENTERTAINMENT
Encouraging internal engagement through:
• Developing and showcasing relationships with
student and external performers
• Creating and implementing the schedule of
programming for the Gala and the Marathon
EVENT MANAGEMENT
Providing logistical oversight by:
• Addressing facility requirements
• Ensuring personnel requirements
• Scheduling for preparations, maintenance, and
conclusions of events
FUNDRAISING EVENTS
Engaging both the internal and external audiences
of our organization through:
• Organizing sustainable fundraising efforts
• Expanding into new mutually beneficial
partnerships to raise funds and engage dancers
EVENT PARTNERSHIP
Supporting our internal organization through:
• Developing mutually beneficial partnerships
with multi-faceted sponsors
• Garnering in-kind donations
PLANNING
Planning
Director
Fundraising
Events
Entertainment
Engagement
Events
Event
Management
Event
Partnership
EXTERNAL VISION
The External Associate Team’s efforts will focus on developing genuine,
mutually beneficial relationships that will support our organization and
our image as a professional non-profit in Ann Arbor, the state of
Michigan, & beyond. This will be accomplished through:
• Engaging with corporations on a large scale basis in order to
emphasize successful partnerships
• Streamlining external communication to spread one, united
organizational message
• Stewarding all organizational donors and providing resources for
the rest of the organization to accomplish this
• Sharing our cause and inspiring advocacy across the organization
and in the community
• Supporting, engaging, and expanding the organization’s role in local
schools
CORPORATE FOUNDATION RELATIONS
Capitalizing on large external fundraising
opportunities through:
• Applying for grants
• Large scale reach outs to corporations
• Maintaining relationships with monetary
corporate donors
• Showcasing mutually beneficial relationships
DEVELOPMENT
Providing resources for the organization to
steward all donors through:
• Working on major gifts
• Applying stewardship models
• Alumni Advisory Board liaison
• Alumni relations
COMMUNICATIONS
Visionary for all external communication outside
of the organization through:
• Public Relations
• Engaging all aspects of the organization to
further DM’s name in the community
• Media Contacts
• Champion Newsletter / Blog
K-12 ENGAGEMENT
Advocates for our cause and Dance Marathon as
an entity in K-12 schools by:
• Expanding and growing Mini Marathon
programs
• Disability Awareness Days facilitation and
school support programs
• Engaging with other external partners to provide
resources to the organization
EDUCATION THERAPY RELATIONS
Showcasing the DM cause within the organization
and to the external community through:
• Liaison between therapies, therapists and the
organization
• Stewarding relationships with our hospitals
• Educating donors, partners and dancers
• Facilitating relationships with community
partners
• Fundraising motivation through cause
inspiration
EXTERNAL
External Director
K-12
Engagement
Development
Corporate
Foundation
Relations
Communications
Education
Therapy
Relations
INTERNAL VISION
The Internal Associate Team will broadly focus on the
stewardship of all members and potential members of Dance
Marathon with specific focus on:
• Providing a revamped Dancer experience focused on widespread, personalized appeal with fewer expectations and a
vast array of opportunities
• Facilitation of resources directed specifically at dancer and
team needs
• Emphasizing engagement across the organization,
accomplished by supporting dancers on the team level
• Development of novel family resources
• Providing individual, team and pod resources to bring dancers
to their fundraising goals and beyond
• Education and development of future leaders
DANCER RELATIONS
Responsibilities include:
• Liaison between resources of internal, DM as a
whole, and captains
• Communication
• Pod Unity
FAMILY RELATIONS
Responsibilities include:
• Family resources
• Cause education
• Fundraising motivation
• Initiatives
▫ Alumni family programming
▫ Family recruitment
DANCER FUNDRAISING
Responsibilities include:
• Individual dancer resources
• Assist pod and team fundraising
• Resource tool kit
• Large fundraising initiatives with fundraising
events
RECRUITMENT
Responsibilities include:
• General campus recruitment
• Dancer deadlines
• Providing resources to:
▫ Student organization teams
▫ Greek life teams
• Initiatives:
▫ Increase diversity of DM
▫ Retention of 1st-year dancers
DANCER ENGAGEMENT
Responsibilities include:
• Creating initiatives to be implemented by
engagement representatives/linedancers on
teams
• Managing and supporting engagement
reps/linedancers
• Pod unity (lipsync, pod wars)
• Collaborating with planning
• Organization cheerleader
INTERNAL
Internal
Director
Dancer
Fundraising
Dancer
Engagement
Family
Relations
Dancer
Relations
Recruitment
OPERATIONS VISION
The Operations Associate Team will broadly focus on
the improvement of efficiency by being a specialized
resource hub for all other associate teams mainly
focused on:
• Using information gathered from dancers to
capitalize on opportunities for growth
• Keeping the website up to date with resources
provided by other committees
• Managing promotion of our organization through
social media on our campus, and larger community
• Ensuring financial stability and 501(c)3 status by
updating financial records and organizing budgets
MARKETING
Promote the organization through:
• Social Media
• Media Production
• Design
FINANCE (Co-Chair)
Maintaining financial stability via:
• Funding Applications
• Budgeting
• Financial Record Keeping
INFORMATION MANAGEMENT
(Co-Chair)
Improve the dancer experience:
• Check-in
• Team Placement
• Data Base Management
• Website Update
OPERATIONS
Operations
Director
Marketing
Finance (2)
Info
Management
(2)
RECAP
• 4 Associate Teams (Planning, External, Internal,
and Operations)
• Planning – Event Management, Entertainment,
Engagement Events, Fundraising Events, Event
Partnership
• External – K12 Engagement, Development,
Corporate Foundation Relations, Education
Therapy Relations, Communications
RECAP (CONT.)
• Internal – Dancer Fundraising, Dancer
Relations, Family Relations, Recruitment,
Dancer Engagement
• Operations – Finance (2), Info Management (2),
Marketing
• 20 Chairs, 5 per associate team
Questions? Contact Us
• Jayesh Srivastava: Executive Director 734-2625273 [email protected]
• Macauley Rybar: External Director 810-2522613 [email protected]
• Marissa Alaniz: Planning Director 734-8838160, [email protected]
• Allie Schaffer: Internal Director 415-8280097, [email protected]
• Theron O’Halloran: Operations Directors 269348-2712, [email protected]

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