eHR V02

(Human Resource Management System
24 August 2013
eHR - Overview
‘Human resource management’ (HRM) is the art, science and technology of acquiring
and engaging a productive workforce. It goes beyond the traditional HR roles of
facilitating and managing recruitment, payroll and benefits, and seeks to understand the
value of employees; assess their operational effectiveness; and manage the acquisition
of skills and knowledge.
When professionally managed, HRM strategies translate directly into increased
shareholder value by fully utilizing the collective value of your employee base.
eHR is a customizable and easy to use web based application covering the entire life
cycle of an employee from Recruitment to Resignation or Retirement.
eHR offers the following modules, Recruitment Management System, Human Resource
information system (HRIS), Employee self service (ESS), Leave and Attendance
Management, Complete Payroll Management along with Taxation management up to
Form 16, Claims and reimbursement management, Appraisal Management System,
Training management system, Travel management, Time sheet management and many
eHR – Key Benefits
• Develop a single and integrated view of employee information across all
departments using IT
• Provide timely & reliable management information relating to human resources
for effective decision making
• Provide tools for forecasting future cash flows of the State in respect of
salaries and pensions
• Integration with other related applications such as Treasury, Payroll etc.
• Provide ‘single window’ services to employees
• Reduce administrative overhead for the HR professionals
• Provide accurate and unified view of the employees and the employment to the
• Provide simple, accurate and timely information to the employees
• Reduce the paperwork
• Reduce technical complexities related to data management
Component architecture mapping
eHR – Main Modules
Personnel Management System
• Personnel Management System
Attendance Management
• Attendance Management MIS
Time sheet management
• Time sheet management
Management System
Leave Management System •• Leave
Payroll Management
Payroll Management
• Claim Management System
Claim Management System •• Income
Promotion and Transfer
• Travel Management system
Income Tax
• Training
Promotion and Transfer
• Recruitment
Travel Management system • Appraisal Management
• EmployeeAppraisal
Self Service (ESS)
Appraisal Management
Employee Self Service (ESS)
eHR – Personnel Management
The personal information of each employee is entered.
The personal information comprises of
 Appointment Details,
 Personal details,
 Address,
 Education & Experience Details,
 Family Details,
 Assets Details ,
 Other Details ,
 Medical information etc.
Each type of information can be edited and updated .
The information is available for user through inquiry and printable Reports.
eHR-Attendance Management
• Time incorporation with any type of Attendance reader / biometric
devices / thumb impression machine's
• Attendance captured through Time in - Time out facility
• Attendance captured through Import feature for remote locations
• Hierarchy based calendar view for attendance
• Fluctuating Shift management for employee's
• Flexi Shift management
• Holiday application facility in attendance
• Employee time management
• Features capturing late coming details, early going details,
absenteeism details all with just one click!
• Overtime management
• Regularization feature for all type of delayed attendance
eHR-Timesheet Management
The timesheet feature allows employees to enter and then
submit timesheets containing the number of hours they have
worked on specific activities and Sub activities performed on a
day. So that full detail of Employee’s work and time devoted in
each activity can be maintained. Also Reporting manger or
higher authority have rights to approve or reject the Time sheet
of Employee.
Also at any Time Employee self or higher authority can view
details of timesheet of Employee. This will assist them when
making strategic decisions to improve employee productivity
and efficiency, and ultimately reduce waste and minimize loss
due to employee downtime.
eHR – Leave Management
• Leave type defining as per requirement
• Leave rule defining engine for setting the leave rule according to
company policy
• Balance Information for all leave types
• Online access for Leave Application
• Online access for Department Head and HR for approval's
• Instant access for Leave balance details on your finger tips for all levels
• Automatic leave escalation
• Leave cancellation request
• Encashment application and approval feature
• Comp Off Application and approval feature
• Comp Off Tracker
• Hierarchy based calendar view for leave status
• Intelligent leave analyzer
• Customizable Leave types
• Icon library for instant view for leave status
• Real Time Information captured on leaves for your team members
eHR – Payroll Management
Configurable Salary Head's
Formula Builder
Allocate Structure
Grade / Employee CTC structure
Arrear Management
Variable Pay and Additional variable pay feature
Income Tax Calculation up to Form 16
Salary Calculation [formula generation]
Coverage of all statutory tax's and compliances
Salary payslip generation and configuration
Salary Lock and Unlock feature
Form 16 Configuration and Income Tax Configuration
Tax projection and Tax deduction
Investment Declaration and Approval
Salary view feature for employee
eHR – Payroll Management
Expression Builder
This is a concept used exclusively by us that is used to make expression to calculate
the value of different pay heads in payroll parameters along with in the bonus
parameter and in the leave parameter, it allows the user to define the user defined
expression for the calculation thus providing full control e.g. if IR is 60% of sum of
Basic & DA then expression builder enables user to write expression in the form of IR =
Condition Builder
The condition builder again works as the expression builder but it is used for filtering
the employees for a particular pay head or leave type, it allows the user to select
employees on the basis of employee information, organization information and some
more filters like on the basis of some particular months e.g. If a pay head is given in
month of May to the employees who are of designation Manager, in urban branch of
the organization then condition builder enable the user to write a condition as :
Designation = Manager AND BranchType = Urban AND Month = May.
eHR – Claim Reimbursement
Reimbursement management is a part of eHR,
employee can submit his Reimbursement
against medical, TA, DA, Newspaper, Mobile
bill, Petrol etc and send for approval and
approving authority can approve/reject the
same. Then after reports can be generate.
eHR – Income Tax
eHR have a complete Income Tax module with following finicality .
Define Tax saving investment head
Define other Taxable income source master
Tax slab parameter defining
Income tax calculation according to defined tax slab
Generate Form- 16,quarterly and other reports.
eHR – Promotion and Transfer
The complete transfer and promotion
module that is efficient for managing
various aspects of transfer and
promotion of employees. It also
manages joining against promotion and
joining against transfer.
eHR – Travel Management
eHR have following functionality
Employee can request for tour and forward to his reporting
Reporting manager can approve/reject subordinate request
After returning from tour employee can fill online tour entry form if
tour return entry is greater than the plan return date then request
automatically goes to reporting manager for approval.
Employee can fill expense sheet against tour
Employee and HR can track the tour history with tour reports
eHR – Training
The training module of eHR covers following major functions• Training Need identification: Managers can fill training
need for their subordinate.
• Training Calendar: After getting training need from
different functions HR will create training calendar and with
discussion form trainer.
• Training Announcements: HR will announce the upcoming
training for nominations.
• Nomination for training: employee can nominate himself to
announced training and forward for approval to reporting
• Training attendance: After training HR will fill attendance of
• Feedback about Training: After the training every
candidate will fill the feedback Form online.
eHR – Recruitment
Complete recruitment process that takes care of all the steps of the
recruitment starting from the requirement generation to the joining of
employees. All the steps are managed automatically as defined in the
parameter for particular designations.
Features include:
Candidate resume repository with history
Archives for future use
Shortlist using resumes parsing to read resumes and keywords
Configurable screening questionnaires
Interview scheduling
Hiring approvals and transferring employees to PIM once hired
eHR – Appraisal Management
Appraisal module with complete workflow process:
HR/ Admin initiates Goal Sheet for the employee
Employee Fills the Goal Sheet –
Reporting Manager fills comments section
Manager Agree with Goal Sheet and sign off
Login as Employee fills Achievement
Submit Goal Sheet to reporting manager
Goal Sheet Sent back to Employee to review by reporting manager
Goal Sheet Sign off
Update Achievement /View Achievement
Fill Appraisal Form
View Appraisal Form
Add Comments by Reporting Manager
View Appraisal Form
Add Comments by reviewing Manager
eHR – Employee Self Services
Portal (ESS)
In eHR system every employee will have the user name and password
and he /she can login into the ESS (employee self service portal ) and
can do following.
View his/her profile
Request to update his/her profile
Take salary slip
Download Company policies / Form and guidelines
View leave balance and apply for leave
Send message to other employee
Declare his/her Tax savings
Submit claim bills etc
Thanks You
Questions and Answers

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