PREPARING FOR CLOSURE OF THE 2007-2013 OPS JUDIT LAKNER DEPARTMENT FOR DEVELOPMENT POLICY CO-ORDINATION AND METHODOLOGY BUDAPEST 16TH JUNE 2014 HOW HAVE YOU BEEN PREPARING FOR THE CLOSURE OF THE CURRENT PROGRAMMES? Czech Republic Poland Slovak Republic Slovenia Closure seminar Working group Guidance on Up-grade the on closure closure at InformationalWorking group national level; System that will for closure Cooperation with Guidance on automatically the EC – meeting closure focused collect all data “Frequently asked on on financial questions on the implementation issues Closure: on closure of and closure of project level programming assistance in EC conference on period 2007autumn 2014 closure 2013” published Specific By 31st May each guidelines on year (first in closure of 2014): list of particular OPs non-functioning / suspended projects Hungary EC closure seminar Working group for closure National level guidelines on closure, plus a separate guideline for phased projects HAVE YOU ALREADY STARTED THE PROCESS OF CLOSURE IN ANY OF YOUR PROGRAMMES? DO YOU EXPECT OTHER PROGRAMS TO START THE PROCESS OF CLOSURE ALREADY IN 2014? Czech Republic Poland Time schedules Not yet. set up, necessary administrative capacity determined and is being trained; materials are assorted; monitoring the absorption capacity and planning on possible reallocation; a reservoir of alternative projects Slovak Republic Slovenia No. The process of closure have OP Transport and not started yet in OP Environment any of the Operational started with programmes. phasing some major projects. Process will not start in 2014. OP closure procedures have not started yet within any OP and it is not assumed by 2014. Hungary In some Ops there are projects with final payments, but OP level closure did not start yet. WHAT MEASURES HAVE YOU TAKEN TO ENSURE THAT THE IMPLEMENTATION OF PROJECTS WILL BE FINISHED TILL THE END OF 2015? Czech Republic Poland Managing Authorities has set the final date for the project termination by the middle of 2015 (later only exceptionally). They are regularly checking the fulfillment of time schedules of projects and actively communicating with beneficiaries. Monitoring of implementation by measures on monthly basis Quarterly monitoring of programmes’ timetables Reallocations between axes and measures 10% flexibility mechanism Slovak Republic Slovenia Hungary The national Close monitoring Commitments: guidance of the projects state aid foresees binding and replacing regulations deadlines for projects that will processing not be Deadline for requests for implemented accepting final payment at all with projects requests of levels of financial from payment management at Overcommitmen (15.01.2016.) national level t that will be (e.g. deadline for successfully Projects that are providing last implemented till possible to be advance 31.12.2015. phased payment and deadline for their Recede and clearing). replacement WHAT PROBLEMATIC ISSUES DO YOU SEE WHERE COOPERATION OR COMMON POSITION WOULD BE EFFECTIVE? Czech Republic Phasing of nonmajor projects Final date of the eligibility of expenditures of technical assistance Update of the EC Closure guidelines Sharing best practices Poland No issues at current stage. Slovak Republic Slovenia Ongoing No issues at cooperation, at current stage. least by the form of mutual informing on various aspects of EU Funds implementation. When ad hoc problematic issues arise. Hungary Detailed definition on functioning/non functioning projects based on the EC guideline Detailed reading of 10% flexibilty Phasing major and non major projects NON-FUNCTIONING PROJECTS 1. QUESTION: „COMPLETED AND IN USE”? a) • • • DID NOT REACH THE STAGE OF COMPLETION NOT IMPLEMENTED ACCORDING TO THE CONTRACT PROCURED APPLIANCES HAD NOT BEEN ACTIVATED DOCUMENTS NECESSARY FOR THE OPERABILITY OF THE PROJECT ARE NOT AVAILABLE (E.G.: PERMISSIONS, OPERATION CONTRACTS) PAYMENT FOR THE BENEFICIARY HAVE NOT BEEN MADE NON-FUNCTIONING PROJECTS 2. b) COMPLETED BUT NOT IN USE INFRASTRUCTURE IS NOT IN USE IN PRACTICE, THEREFORE IT IS NOT UTILIZED QUESTION: SUSTAINABILITY PHASE OF THE PROJECT - ALL OBLIGATIONS INCLUDED IN THE CONTRACT ARE NOT FULFILLED NON-FUNCTIONING PROJECTS 3. MILESTONES STATED IN THE REPORTS CAN BE ADAPTED WITHIN THE 2 YEARS MONITORING AND REPORTING PERIOD SURVEYS: • LIST OF PROJECTS WHICH ARE IN RISK TO BE NON-FUNCTIONING • LIST OF PROJECTS TO BE COMPLETED IN 2015 • LIST OF MAIN BENEFICIARIES CLICK TO EDIT MASTER TITLE STYLE THANK YOU FOR YOUR ATTENTION E-MAIL: JUDIT.LAKNER@ME.GOV.HU TOUR-THE-TABLE QUESTIONS DURING THE COMING CLOSURE PROCESS, IN WHICH OF YOUR OPS WILL YOU APPLY THE TOOL OF THE 10% FLEXIBILITY (ACCORDING TO RECENT DATA)? HAVE YOU WORKED OUT A DETAILED DEFINITION ON FUNCTIONING/NON FUNCTIONING PROJECTS BASED ON THE EC GUIDELINE? TO WHAT EXTENT WILL THE CLOSURE PROCESS BE SUPPORTED BY/BASED ON AN IT SYSTEM? WHAT NEXT STEPS DO YOU PLAN FOR 2014?