Fee collection through banks

Report
Rajesh Yadav, ICAS
CA, CS & PGPPM from IIM Bangalore
Deputy Commissioner (Finance)
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The illiterate of the 21st century will not
be those who cannot read and write, but
those who cannot learn, unlearn, and relearn.- Alvin Toffler
Challenges make life interesting and
overcoming them makes life meaningful
With faith, discipline and selfless
devotion to duty, there is nothing
worthwhile that you cannot achieve.
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Productive time of teaching/ non teaching
staff may not be wasted in collection of fee.
Effective utilization of spare funds.
Effective monitoring for release of funds.
Reconciliation and accounting issue to be
resolved.
Availability of Academic information on real
time basis.
Ease in deposit of fee
Students more techsavy.
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EOI floated on 30th January, 14.
Eight public sector banks participated.
U.B.I. emerged as L-1.
U.B.I. conveyed its acceptance in May,14.
Pilot project to collect fee of 16000 students
for quarter Oct-Dec, 14 launched from five
KV of Delhi Region.
In second phase, five school from every
region to be covered.
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Development of complete IT solution.
Server and other hardware(POS machine).
Fee to be collected on line as well as off line.
Timely transfer of funds to school, RO & Hqr.
Investment of spare funds.
Generation of MIS at school, RO and Hqr.
Suitable training/guidance to KVS staff.
Brochure/Phamphalat for guidance of parents
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The complete information of all students of a
school to be uploaded by respective school
on the UBI Portal latest by 25th of preceding
month for which quarterly fee to be collected.
Class wise copy of fee challan generated
through UBI web portal are required to be
printed by respective class teacher before
28th of preceding month.
Copy of challan to be distributed by
respective class teacher to student before end
of preceding month.
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Mode of Deposit:-Online as well as off line.
The fee can be deposited by the student at
any 3750 bank branch of U.B.I.
Fee can be deposited by the student through
Internet banking.
Debit card, credit card, mobile banking, and
Internet banking are options made available
by bank at present.
Cheque has been debarred as mode of
payment due to reconciliation issues.
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No additional charge/fee payable by
student except credit card.
No additional charge/fee payable by KVS
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Every school as well as R.O. has to open two
account with UBI(SF and VVN).
The bank will invest spare funds in term deposit
and prevailing interest as mentioned on UBI site
as applicable from time to time will be paid by
the bank for the period under which fund remain
with bank.
All bank accounts will be interlinked. RO will have
the access right for school bank accounts falling
in their jurisdiction and Hqrs will have the access
right for school as well RO account, it ill facilitate
timely release of money as per requirement of
KV.
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Generated by the system
Unique to each student. Same ID cannot be
generated for two students.
Remain valid till student studies in same KV.
Defunct no to be deleted subsequent to issue
of TC.
New no. to be allotted by new KV/shift.
System has check and balance.
UID crucial for collection of fee.
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Only authentic student data to be feed.
Incorrect data can be altered at first stage by
respective class teacher before 1st verification.
Authenticity of data is crucial for MIS.
First time fee challan to be given to students in
advance to accuracy of particulars.
Data to be utilized for different purposes
including reply to Parliament question.
The complete data needs to be cross checked
before undertaking 1st verification .
Each class teacher to sign data sheet and to be
kept in record by Principal.
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Fee will be computed by system
Fee structure detail available at KVS Hqr site.
Exemption under different category is given under
Fee structure.
Sibling exemption not mentioned under Fee structure
but same is admissible in terms of Education Code.
Applicability of Computer Fund and CS/I.P feeclarification dated 28.8.2014 may be seen under
‘Circular’ head under sub head ‘Accounts’.
Admission and Re admission fee will not be collected
by system
Lib fine, Other (S.F) & VVN are optional columns.
In case of fee reimbursement is admissible to parents
then complete fee is applicable.
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Fee to be collected by bank from 1-15th of fee
collection month in terms of Education Code.
Only quarterly fee will be collected.
No advance/monthly fee to be collected.
Fee will be collected by bank during the month of
April, July, October and January.
Fee will be collected through five modes.
Foot notes on different methods are given in Fee
challan.
Late payment fine will be applicable from 16th
onwards(Rs 10/5 as the case may be).
Fee Receipt will be given on E mail.
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Teacher Domain.
Reporting Date- 17th of fee collection month and 2nd of
next month
Fee Receipt, Fee not receipt report & fee exemption report.
School Domain:Admission category, Category, RTE, SG,PH, Boy/Girl,
Minority, quarterly fee collection report, annual fee
collection report, fee exemption report, VVN and
Computer fund collection report.
Region level report:
No of KV, shift wise detail, type of kv, Annual/ quarterly
fee collection, VVN collection and bifurcation, computer
fund, transfer to VVN share to RO, Hqr etc.
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Feeding of correct data into system.
Feeding of data is only a one time affair.
Verification of data till 1st stage.
Generation of fee challan & distribution to students.
Convincing parents and students about new system.
Deleting of unwarranted records from time to time.
New records to be entered at the time of admission.
Previous data will be carried forward suo moto by
system.
Data to be changed only if some facts of student go
change i.e Section, Exemption etc.
Password to be guarded.
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Teacher productive time will be saved and they will
be able to concentrate on studies.
No addition fee/charge payable by students/ KVS.
Same fee as applicable earlier was payable.
Risk prevailing in collection of fee will be eliminated.
Funds will generate interest
Fee can be deposited through five modes.
Fee can be deposited till 15th of fee collection month.
Fee can be deposited in any of 3800 branches of UBI.
Fee challan carry complete details for online as well
offline.
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Monitoring feeding of data by class teacher from time to
time.
2nd verification of data to be done at level of Principal.
Allotment and Re allotment of password to class teachers.
Undertaking cross verification of sample student data and
collection of data sheet class wise.
Completing on line feeding latest by 15th December,14.
1st verification to be over by 18th December and 2nd
verification to be over by 21st December,14.
Distribution of fee challan by 22nd December.
Correction if any in fee challan to be over by 25th
December.
Issuance of circular regarding switch over to new system
to Parents from time to time.
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Coordinate with five Kvs selected for second
phase.
A training program under AC may be arranged
for all class teachers in each KV.
Monitoring KV wise feeding of data from time to
time.
Resolve issue at school level.
 Technical aspects to be referred to UBI Bombay.
Fee structure/clarification if any required from
Hqrs may please be forward to Dc Fin, KVS Hqr .
To attend PTM and convince the parents about
new system.
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Allotment of Unique Identification number to
each student.
Compilation of data of students by respective
school.
Filling up correct information of student in
prescribed format.
Uploading of information on UBI portal.
Printing of fee challan and distribution to
students.
Downloading MIS from time to time.
Convincing parents for adoption of new system.
Timely updation of data of students.
 Your
value
able
suggestion
and
Cooperation is solicited to
make it a robust system
in the overall interest of
organization.
Thanks

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