Outlook and Mail Configuration

Report
Outlook & Mail
Configuration
IASRI, Wipro
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Agenda
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Outlook 2013
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Installation & Configuration of Outlook 2013
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Outlook Address Book
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Outlook Calendar
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Outlook Calendar Meeting Request
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Agenda
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Outlook Calendar Meeting Appointments
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Outlook Calendar Lync Meeting
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Web Mail Configuration
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Previous Domain Mails Auto Forwarding
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Outlook 2013
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Outlook 2013
Microsoft Outlook is a personal information Manager from Microsoft,
available as a part of the Microsoft Office suite. The current versions are
Microsoft Office Outlook 2013/2010/2007 for Windows
Although often used mainly as an email application, it also includes
a calender, task manager, contact manager, note taking, journal, and
web browsing.
It can be used as a stand-alone application, or can work with Microsoft
Exchange Server and Microsoft SharePoint Server for multiple users in
an organization, such as shared mailboxes and calendars, Exchange
public folders, SharePoint lists, and meeting schedules
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Outlook 2013
Office 2013 is more cloud-based than previous versions;
a domain login, Office 365 account, or Microsoft account can now be
used to sync Office application settings (including recent documents)
between devices, and users can also save documents directly to
their Sky Drive account.
New features include a new read mode in Microsoft Word, a
presentation mode in Microsoft Power point and improved touch and
inking in all of the Office programs.
Microsoft Word can also insert video and audio from online sources as
well as the capability to broadcast documents on the Web. Word and
PowerPoint also have bookmark-like features which sync the position
of the document between different computers.
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Outlook 2013 Configuration
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Outlook Configuration
Go to Control Panel  Click on Mail
Double Click on Mail or press Enter Key
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Outlook Configuration
In next Window Click on Show Profile
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Outlook Configuration
Click ‘Add’
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Outlook Configuration
Give the Name of profile
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Outlook Configuration
Enter your ICAR Username, Email address & Password
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Outlook Configuration
Click Finish
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Outlook Configuration
Go to Control Panel  Mail  Show profiles  Select your newly created
profile  select ‘Always use this profile’  Apply  ok
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Outlook Configuration
Home Screen of Outlook Mail after opening outlook 2013
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Outlook Configuration
To send an E-mail, click on New E-mail
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Outlook Configuration
Click on ‘To’  Address book appears  Type the name of the user
 Select the particular user  ok
Or
Type the email address of the user  Press ‘CTRL+K’
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Outlook Configuration
To Add Signatures in your mail, Click on Signatures
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Outlook Configuration
Click on new
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Outlook Configuration
Type a name of signature
Write content of signature and click OK
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Outlook Configuration
For User Account settings -> Click on File
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Outlook Configuration
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Outlook Configuration
Automatic replies
Click on File  Automatic replies
Select the time period to send Automatic replies  Type the
body of automatic reply  Click ok
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Outlook Configuration
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Outlook Address Book
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Outlook Address Book
- Address book is a collection all users, groups, rooms and contacts
in our organization.
-You can use the Address Book to look up and select names, e-mail
addresses, and distribution lists when you address messages.
-When you type a name in the To, Cc, or Bcc box of an e-mail
message, Microsoft Outlook automatically checks to see if the name
you typed matches a name in the Address Book. The name is
resolved, the Display Name and e-mail address are filled in allowing
you to send the message.
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Outlook Address Book
Checking Address book
Click on Address book
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Outlook Address Book
Outlook Address book
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Outlook Address Book
With address book, we can also find the details of a user like
user office locations, telephone numbers, email address etc
Type the user name  Double click the user
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Outlook Calendar
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Outlook Calendar
Compact View:
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Outlook Calendar
Detailed view:
Click on the dots  Select ‘Navigation options’  Uncheck
‘Compact Navigation  Click ok
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Outlook Calendar
There are 3 different views in a calendar:
• Day wise
• Week wise
• Month wise
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Outlook Calendar Meeting
Requests
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Outlook Calendar Meeting Request
A meeting is an appointment to which you invite people or reserve
resources for.
You can create and send meeting requests and reserve resources for
face-to-face meetings or for online meetings.
When you create a meeting, you identify the people to invite and the
resources to reserve, and you pick a meeting time.
Responses to your meeting request appear in your Inbox.
You can also add people to an existing meeting or reschedule a
meeting.
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Outlook Calendar Meeting Request
Select a date for a meeting  right click on it  Select ‘New Meeting
Request’
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Outlook Calendar Meeting Request
Click on ‘To’ and select the users who are required for the meeting
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Outlook Calendar Meeting Request
Specify Subject of the meeting, location and body of the meeting. Select the
date and time of the meeting  Click on Send
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Outlook Calendar Meeting
Appointments
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Outlook Calendar Meeting Appointments
Appointment are activities that you schedule in your calendar
that do not involve inviting other people or reserving
resources.
You can schedule recurring appointments, view your
appointments by day, week, or month, and set reminders for
your appointments.
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Outlook Calendar Meeting Appointments
Right the date on which you have the appointment  Select
‘New appointment’
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Outlook Calendar Meeting Appointments
Specify subject, location and time of the appointments  Click
on ‘Save & Close’
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Outlook Calendar Lync
Meetings
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Outlook Calendar Lync Meeting
Lync 2013 is integrated with Outlook 2013 to allow meeting
requests to be sent and received via email between
organizers and attendees.
Lync supports online meetings and calls (video and audio).
One meeting request is used for both purposes.​
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Outlook Calendar Lync Meeting
Double click on Lync meeting  Write the date, location, time
etc. and Click send
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Outlook Calendar Lync Meeting
To accept a meeting , go to Calendar  double click on Lync meeting
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Outlook Calendar Lync Meeting
Click Join Lync meeting
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Web Mail Configuration
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Web Mail Configuration
Webmail are web-based email accounts. These are
usually free email accounts that are operated from
a website. Examples include Hotmail, Gmail and
Yahoo Mail.
Webmail allows the users to access their emails as
long as they have access to an Internet connection
and a web browser. This also means that the user
cannot read an old email or draft a new email
offline.
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Web Mail Configuration
Access Webmail
Accessing webmail is as easy as using your web browser to
visit a URL, and then entering your account name and
password:
Use
to
your
web
browser
https://mail.icar.gov.in.
to
go
You should always use a URL that starts with https:// (the
HTTP Secure protocol). This minimizes the possibility of
someone intercepting the account's login credentials or
reading messages.
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Web Mail Configuration
 The webmail login page appears:
 In the User Name text box, type the e-mail address for the account you
want to access.
 In the Password text box, type the password for the e-mail account.
 Click Sign in.
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Web Mail Configuration
 Select Language (English(India)) and Time Zone (Chennai, Kolkata,
Mumbai, New Delhi) and click on save
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Web Mail Configuration
Outlook web app home screen
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Web Mail Configuration
To change personal information in outlook
webapp
 Click on
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(right hand side top) and select Options
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Web Mail Configuration
 Click on Edit information…
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Web Mail Configuration
 Upload your Photo
 Click on Browse and select your Photo. After uploading the photo click on save
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Web Mail Configuration
 Click on contact numbers
 Fill up your contact details and Click on save
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Forward emails from previous account to
icar.gov.in account
To forward your previous domain mail into icar.gov.in account  After
login go to Preferences
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Web Mail Configuration
 Auto Forward > enable ON and enable Leave a copy in mailbox
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Web Mail Configuration
 Type your icar.gov.in email address (eg. [email protected]) in
Forward address Click on create and then OK
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Web Mail Configuration
 Click on Apply
Now use your ICAR.GOV.IN webmail and you will get your previous domain
mail as well as icar.gov.in in this account.
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IASRI, WIPRO
[email protected]
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