Best Practices in Administering Scholarships

Best Practices in
Presented by:
Desiree A. Campos Marquez, M.Ed.
Mt. San Antonio College
Overview of Session
• Regulations & Compliance
• Federal Law
• State Law
• California Education Code
• Reducing Liability
• Best Practices
Regulations & Compliance
• Federal Law
– 14th Ammendment
– Title VI
– Title IX
• State Law
– CA Constitution (Prop 209)
• California Education Code
– Section 66270
– Section 66252
– Section 72011
Federal Law
• 14th Amendment Equal
Protection Clause
– Every public entity shall treat each
person equally, regardless of their
race, religion, or other protected
Federal Law
• Title VI
– No person in the U.S. shall, on the
grounds of race, color, or national
origin, be excluded from
participation in, be denied the
benefits of, or be subjected to
discrimination under any program
or activity receiving Federal
financial assistance
Federal Law
• Title IX
– No person in the U.S. shall, on the
basis of sex, be excluded from
participation in, be denied the
benefits of, or be subjected to
discrimination under any education
program or activity receiving
financial assistance
State Law
• CA Constitution
Proposition 209
– The State shall not discriminate
against, or grant preferential treatment
to, any individual or group on the basis
of race, sex, color, ethnicity, or
national origin in the operation of
public employment, public education,
or public contracting
– Considers private gifts and
endowments to be institutional funds,
and so prohibits donor preferences
California Ed Code
• Section 66270
– Prohibits discrimination of protected
classes in any program or activity
conducted by any postsecondary
California Ed Code
• Section 66252
– States that CA’s postsecondary
educational institutions have an
affirmative obligation to combat
racism, sexism, and other forms
of bias, and a responsibility to
provide equal educational
California Ed Code
• Section 72011
– Requires that every community
college shall provide its services,
classes, and programs without
regard to any protected category
Reducing Liability
• Work collaboratively on campus
with ALL entities involved with
scholarships to ensure institutional
compliance is met
Foundation Office
Donors via appropriate campus office
Alumni Relations
Reducing Liability
• Assist in the development of the
Scholarship Agreement Form
Reducing Liability
• Document the selection process of
all campus-based scholarships.
– Who is involved with the application
and selection process?
– How are students notified of the
scholarship opportunity?
– How are applicants chosen?
– What are the minimum eligibility
requirements for the award?
– What selection criteria is used to select
award winners?
Best Practices
• Centralization of scholarship
administration (forms, applications,
publicity, etc.)
• Provide a standardized training for
selection committees
• Blind selection process

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