Gradebook_Online_Training_as_of_Aug_2012

Report
Managing online grading and attendance
Hudson County Community College • August 2012
 Access
to the internet
 Access
to your MyHudson portal
If you do not have access to your
MyHudson portal, please follow up with
your respective Department.

View your semester schedule and class rosters

Set up your Gradebook

Submit grades and attendance

One access point for grades and attendance (versus Web for
Faculty & Online Attendance)

24/7 accessibility to input grades and attendance

Changes in real time

Attendance that accounts for no-show students

Ability to change grades
From www.hccc.edu, click
MyHudson
Click “My Class Schedule”
Choose a
term,
then
click
“Submit”
Close by clicking
“X”
Click “Class
Roster”
Click on class in blue text
OR choose the term, then hit
“Submit”
REGISTRATION STATUS KEY
Status
Definition
NEW
Student is actively registered for your course.
ADD
Student is actively registered for your course. Student
registered during our Add/Drop period.
DROP
Student is no longer registered for your course. Student
dropped during our Add/Drop period.
WITHDRAWN
Student is no longer registered for your course. Student
dropped after our Add/Drop period and will receive a “W”
grade on the transcript.
Gradebook Set Up
Before you can submit grades or attendance, you
must set up your Gradebook for each section,
every semester
Click on
“Gradebook”
Click on “Setup Wizard”
Only use
Option 2
Go to Option 2
Select “HCCC
Gradebook”
Hit “Submit”
Do not use
Steps 1-6
Hit “Submit”
 Meeting
dates automatically populate based on
section meeting days
 Set attendance status for entire class or individuals
 Attendance reporting impacts Financial Aid award
status and international student compliance
 Online
sections will not be able to enter
attendance via Gradebook.
 For assistance with attendance for online sections:
Center for Distance Education (CDE) - Corey
Vigdor, [email protected]
Click “Gradebook Select Section” then
choose a class from above
Click “Attendance”
Click on the
date to be
entered
Status column = student’s
Registration status.
N = “Registered”
You can mark
A= “Registered”
entire classD= “Dropped”
Present or
W = “Withdrawn”
Absent
Or mark/edit
individually by
student
You can mark
entire class
Present or
Absent
Or mark/edit
individually by
student
Use only
Present and
Absent (No
Excuse)
If setting status for
entire class, choose
from dropdown
click “Submit”
“Present” status set for all
students. If ok, click
“Submit” or edit individuals
and click “Submit”
Click “Attendance Report”
Status indicates
student’s
Registration
status.
N = “Registered”
A= “Registered”
D= “Dropped”
W = “Withdrawn”
Last Date Present= Last date you
recorded student as present
Click
“Detail” to
see
attendance
for one
student
Click “Back to
Gradebook
Menu”
 If
you have paired sections (i.e. ESL 021/031; ENG
101/096) you must submit attendance for both
sections
 Follow up with your Department regarding specific
attendance policies. For some courses, 3 or more
absences result in failure
 The “Never Attended” flag is located under
grading, not attendance.



Open 24 hrs during dates specified by Academic Calendar
Must be verified by Registrar’s Office before grades
become viewable by student or printed on transcript
Account for students who never attended or stopped
attending (reportable by Financial Aid)
Click “Midterm Grading”
Enter grade, last date of
attendance and/or
check “Never Attended”
Click “Submit”
Enter grade, last date of
attendance and/or
check “Never Attended”
Click “Submit”
Columns “GB
Current %,” “GB
Current Grade”
and “GB Current
Blank Scores” are
not to be used with
the HCCC
Gradebook
template.
For Final Grading: Midterm Grades, Last Date Attendance and
Never Attended will carry over from your Midterm Roster
A
B
C
F
You can
assign “I”
incomplete
grade. But do
not use the
“Expire Date”
column.
To change a grade that has already been
verified, email [email protected],
[email protected] and your respective
Division Dean the following:
1. Student Name
2. Student ID Number
3. Entire course section name (example ESL
025 03)
4. Semester (Fall 2012)
5. Previous grade and new grade
6. Reason for grade change
If you have paired sections (i.e. ESL 021/031; ENG
101/096) you must submit grades for both sections
 Follow up with your Department regarding specific
grading policies
 When communicating electronically with students or
the Institution regarding grades and attendance, we
ask that you use your HCCC email account.
 Students depend on you for timely submission of
grades and attendance.

?
• Questions
• Comments
• Feedback
Please email:
gradebook@
hccc.edu

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