Presentation to BOE June 5, 2014

Report
North Olmsted City
Schools
A Premier Learning
Community
Board of Education Mtg.
Thursday, June 5, 2014
7:00 p.m.
Building Our Future Together
Purpose and Overview
A Premier Learning
Community
A key goal of the District Strategic Plan
adopted in January, 2014, was to convene a
Facilities Task Force to study historical data
and possible options for a comprehensive
facility plan that would maximize resources,
improve operational efficiency and provide a
building plan to support a Premier Learning
Community.
Building Our Future Together
North Olmsted City Schools
Strategic Plan
A Premier Learning
Community
The 2020 Initiative:
Building Our Future Together
Adopted January, 2014
Building Our Future Together
The 2020 Initiative:
Building Our Future Together
A Premier Learning
Community
Goal 1 – Facilities
“Our buildings are inefficient, require extensive
maintenance and are not cost effective. We have
not invested in new facilities in almost 50 yrs. Do
our current facilities and operational structure
meet the demands and future needs of our
students for a 21st century education?”
Building Our Future Together
The 2020 Initiative:
Building Our Future Together
A Premier Learning
Community
Goal 1 – Facilities
Conduct a comprehensive master plan and
renovation study of all district facilities.
 Commission professional architectural services
 Conduct a needs assessment
 Convene a steering committee/task force of key
community stakeholders to work on this goal
 Make recommendations to the Board of Education
Building Our Future Together
Facilities Task Force Purpose
A Premier Learning
Community
 Task Force was charged with studying the data and facts to
address serious facility issues with emphasis on the 84 year
old Middle School.
 Task Force included members from the community, parents,
business, city officials, staff, administration and Board of
Education.
 Task Force looked at a number of options, costs, scenarios,
pros and cons, and community concerns
Building Our Future Together
Timeline for Task Force
March, 2014
A Premier Learning
Community
 Form Facilities Task Force
 Complete Assessment Validation
 Form Subcommittees of Task Force (Education;
Communication; Physical Plant)
 Develop Community Survey (Fallon Survey)
 Develop Staff Surveys (AVG)
 Review Historical Data
 Review Previous Master Plans
 Develop Capacity Studies
 Review Capacity Studies
Building Our Future Together
Timeline for Task Force
April, 2014
A Premier Learning
Community
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Analyze Community Surveys
Analyze Staff Surveys
Develop Master Plan Options/Costs
Host Community Forum (April 28th)
 (Move building tours to May or June)
Building Our Future Together
Timeline for Task Force
May, 2014
A Premier Learning
Community
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Analyze Feedback from Community Forum
Review/Restructure Master Plans
Review Proposed Millage
Review Costs for Athletic Complex
Review Costs for Performing Arts Center
June, 2014
 Review Process and Plan Proposal
 Review Board Presentation
 Present Proposal to Board of Education
Building Our Future Together
Meeting Dates - Task Force
A Premier Learning
Community
Introductory Meeting:
2/24/2014
3/10/2014
3/20/2014
4/14/2014
4/22/2014
4/28/2014
5/5/2014
5/12/14
5/19/2014
6/3/2014
Task Force members attended and participated in the Community
Forum and BOE meeting follow-up for additional public
participation.
Building Our Future Together
Task Force Meetings
A Premier Learning
Community
 Reviewed Historical Data/Master Plans
 Completed Assessment Validation
 Developed and Reviewed Enrollment and
Capacity Studies
 Reviewed Possible Options and Costs
 Developed Master Plan Options
 Community Forum
 Reviewed Feedback from Community Forum
 Studied the pros and cons of new versus
renovation and associated costs (see next
slide)
Building Our Future Together
Building Our Future Together
North Olmsted City Schools 2014 Renovation Cost Summary
School
Cost to Renovate
Renovation Vs. Rebuild %
Birch Elementary
$
6,412,535.43
71%
Butternut Elementary
$
5,419,886.40
67%
Forest Elementary
$
6,458,555.68
77%
Spruce Elementary
$
5,065,351.44
80%
Chestnut Intermediate
$
8,145,232.56
76%
Maple Intermediate
$
7,372,366.30
69%
Pine Intermediate
$
8,664,899.20
67%
North Olmsted Middle
$
20,977,096.04
76%
North Olmsted High
$
31,920,557.50
67%
Total Renovation Value
$
100,436,480.55
Note: Costs to renovate do not include reconfiguration of spaces inside of the building
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Prepared by |College
AVG Architects
March 7, 2014
Building Our Future Together
The Task Force reviewed infrastructure needs. The
average age of our 9 buildings is 54 years old. The
Middle School is 84 years old. Maintenance, upgrade
and repair costs are a serious concern and involve:
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Plumbing/Pipes
Roofs
HVAC Systems
Electrical
Technology
Safety and Security
ADA Compliance
Ceilings, Floorings, Casework
Frames, Doors, Hardware
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Task Force Meetings
A Premier Learning
Community
The Task Force studied Enrollment Trends
and Projections and came to consensus on a
major part of the comprehensive plan:
Enrollment has dropped from 8,000 students in the
60’s and 70’s to 4,000 students and we still have
the same number of buildings (9) as we did at peak
enrollment. It is an unsustainable business model
and does not make good use of our taxpayer dollars
and resources. We need to reduce the number of
buildings.
(see enrollment slide)
Building Our Future Together
Building Our Future Together
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Building Our Future Together
Barriers to Teaching and Learning
Staff Comments
“We are trying to prepare our students for 21st century
learning using outdated technology. We are not equipped to
run needed technology for our lessons using power strips in
classrooms with limited outlets.”
“The pod setting in the elementary buildings creates
distractions for students and makes it difficult to focus
during instruction.”
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Building Our Future Together
Barriers to Teaching and Learning
Staff Comments
“Heating and cooling issues are real barriers to teaching –
the heat soars to 90 degrees and students just can’t focus – it
is literally unbearable!”
“Handicapped access for both the students and their parents
and grandparents is not available at the Middle School with
a gym on the second floor.”
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Building Our Future Together
Barriers to Teaching and Learning
Staff Comments
“The Middle School is falling apart around us. The holes in
the roof are leaking and it is not healthy for the students or
the staff. The science classrooms are not ‘labs’ and there is
no water readily available to do a true science lesson. Our
children deserve better.”
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Building Our Future Together
Unique Opportunity from Ohio Facilities
Construction Commission:
North Olmsted Middle School is ranked 3rd in the
state in terms of need for replacement in the
Exceptional Needs Program for state funding.
The OFCC will provide $8,987,528 of the cost of
new construction as long as the building serves the
middle school population.
The district has from July 2014 to August 2015 to
raise the balance of the funds needed.
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Building Our Future Together
Executive Summary
 The average age of our 9 buildings is 54 yrs. old.
 The Middle School is 84 yrs. old.
 Average cost to repair buildings to current state
standards is >66% of replacement value.
 The estimated cost to renovate our district is over
$100 million.
 The estimated cost to renovate just the High School
and Middle School is approximately $53 million.
Note: This is just for basic infrastructure renovations
and does not include any extras.
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Building Our Future Together
Executive Summary
 The Task Force concluded that the current district
operating model is inefficient, costly and
unsustainable.
 In order to maximize resources and use taxpayer
dollars efficiently, the Task Force recommends taking
advantage of the opportunity presented by the Ohio
Facilities Construction Commission (OFCC) through
their Exceptional Needs Program (ENP).
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Building Our Future Together
Executive Summary
 The Task Force is recommending that the district take advantage
of the State contribution of $8,987,528 and build a new 21st
century 6 – 12 educational campus that includes a Performing
Arts Center and Athletic Complex.
 The Task Force believes the district has a unique opportunity to
build a 21st century educational campus that will positively and
cost effectively impact over half of our student population.
 The Task Force recognizes and supports the positive impact the
project will have in serving the current residents, attracting new
families, providing tangible return on taxpayer investment, and
fostering economic vitality and development for the greater
North Olmsted community.
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Building Our Future Together
Executive Summary
Recommendation
Phase 1
Construct a new 21st century 6-12 educational campus
which includes a Performing Arts Center and Athletic
Complex on the existing 55 acre Middle School/High
School site.
Phase 2
Reorganize the remaining schools into three or four
PreK-5 neighborhood school buildings.
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Building Our Future Together
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Building Our Future Together
Cost Breakdown:
Total for 6-12 Campus
Less State Contribution
$89,564,067
($ 8,987,528)
Total Local Cost
$80,576,539
*Total estimated millage
5.469
(*Total estimated millage for campus proposal as of 6/5/2014.
Estimated millage does not include the OFCC one-half mill
maintenance set aside requirement)
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Building Our Future Together
Annual Taxes per $100,000 of Market Value:
Total Annual Cost
$191.41
Cost per month:
$ 15.95
Estimated average millage:
5.469
Senior citizen residents (over age of 65) who are eligible for the Homestead
Exemption will receive an annual tax credit of $41.87 reducing their annual
total cost to $149.54.
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Building Our Future Together
Executive Summary
Phase 1 – Rationale
 The Middle School is well past the stage where it makes sense to
“renovate” and has become a money drain with no return on the
resources invested. The repairs and maintenance will be ongoing
in an effort to “band-aid” the building and keep it functional.
 The OFCC identified health and safety concerns as one of the
criteria for identifying the Middle School as an “Exceptional
Needs” facility in need of replacement.
 The Middle School does not meet current mandates for student
success especially in the area of technology.
 We have too many buildings for the number of students we serve
which is adding to our operating costs.
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Building Our Future Together
Executive Summary
Phase 1 – Rationale
 Take advantage of the opportunity to receive $8,987,528 from the
State to construct a new 21st century 6 – 12 educational campus
that includes a Performing Arts Center and Athletic Complex.
 Creates a campus where students and parents come together for 7
years leading to stronger involvement and increased pride in
their schools.
 Reduces the number of building transitions for students resulting
in better acclimation to new staff, routines, and expectations.
 Capitalizes on the excellent reputation of our schools and
increases the value of our homes and greater community.
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Building Our Future Together
Executive Summary
Phase 1 – Rationale
 The building will be designed to segregate grades 6-8 and 9-12
into separate wings with separate entrances.
 Creates educational opportunities for all 6-12 students across
grade levels such as grade or subject acceleration, enrichment,
intervention, mentoring and peer tutoring while minimizing
disruptions in the regular school day.
 Provides savings on current costs related to staffing, utilities,
building maintenance, transportation, overhead and other
operational expenses.
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Building Our Future Together
Executive Summary
Phase 1 – Rationale
 Improves operational efficiencies and investment of taxpayer
dollars into a new facility instead of wasting taxpayer money on
expensive repairs – with no enhancements or provisions for
meeting 21st century educational requirements.
 We have the opportunity to develop our campus for 21st century
learning – with money from the state to help defray the cost –
with a plan that makes sense and provides a good return on our
taxpayer investment.
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Building Our Future Together
Executive Summary
Phase 2 – Rationale
 Reduces the footprint of the district by four or five locations with
approximately $2 million annually in cost savings.
 Creates a Pre-K – 5 elementary school in each geographic area of
the city (east, central, west) minimizing building transitions and
strengthening parental involvement.
 Provides additional cost savings related to increased efficiencies
in operations, utilities, building maintenance, staffing, food
service and transportation.
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Building Our Future Together
Final Thoughts
 What we have now is inefficient, costly and unsustainable.
 Our children and our community deserve better school facilities to face
the increasing challenges of the 21st century.
 Delaying a decision is increasingly costly, compounds the problem each
year and is not a wise use of our resources.
 Labor and material costs will continue to rise.
 Interest rates may never be lower than now, thus minimizing the cost to
taxpayers.
 We have an opportunity to meet 21st century educational needs and
better serve our current residents, attract new families, provide tangible
return on taxpayer investment, and foster economic vitality and
development for the greater North Olmsted community.
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Building Our Future Together
Task Force Recommendation
 The Facilities Task Force recommends that the Board of
Education take advantage of the opportunity to receive $8,987,528
from the State to construct a new 6 – 12 21st century educational
campus that includes a Performing Arts Center and Athletic
Complex on the 55 acre site of the current Middle School and
High School.
 The Facilities Task Force recommends placement of a bond issue
to fund the campus as a ballot issue in November, 2014.
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Building Our Future Together
A sincere thank you to the Facilities Task Force for their
diligent work and time spent studying the data and
options for a facility plan that optimizes our resources
and best serves the needs of the students and community.
For complete information going forward visit:
www.northolmstedschools.org.
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