(CRL)Training

Report
Presented by:
Charles Groshens
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Welcome and Introductions
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Handouts
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History
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Functionality/System Requirements/Benefits
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Live Demo
◦ CRL (CRLMS) Payrolls
◦ CRL (CRLMS) Bidder/Quoters
◦ CRL (CRLMS) Subcontractor Payments
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Questions/Wrap-up
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Charlie Groshens
David Kovala
Nicole Madison
Jim Mulhern
Carol Segl
Todd Bergland
Yosef Teferi
Greg Hruby
Kris Anderson
Ashanti Payne
Info Tech
◦ Shirley Daugherty - System Specialist
◦ Douglas Bell – Business Analyst
◦ Ward Zerbe – Account Management
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CRLMS Non-Agency Users Guides
 Getting Started
 Bidder – Quoters
 Subcontractor Payments
 Contract Vendor Payrolls
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MnDOT developed based on our requirements
◦ Payroll Workflow wT CRLMS for Contractor Subcontractor
Roll At MNDOT
◦ Trnsport Payroll XML guide
◦ wT CRLMS Sub Contractor Entering Payroll Manually
◦ wT CRLMS Navigation Guide for Contractor Subcontractor
Role At MNDOT
◦ Payroll Spreadsheet Conversion Tool
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2003 MnDOT researched development of a new
internal Civil Rights Program.
2004 MnDOT started working with AASHTO
2005 AASHTO formed a 12-state development team
for CRLMS using the MnDOT model.
CRLMS became one of several web-Modules (Precon,
CRLMS, Construction & Materials)
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Mn/DOT subject experts have been actively involved
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2009 Mn/DOT started Beta testing several iterations
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Seven additional agencies have requested evaluation
copies
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Project Management
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Civil Rights Management
◦ Manage agency’s internal construction contract
management program
◦ Manage all aspects of internal and external civil rights:
 DBE goals, TGB/VETs goals, and OJT goals
 Contract Clearance and Good Faith Efforts
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Labor Compliance Monitoring and Verification
◦ State and Federal Payroll Requirements
 Payroll Entry Processes
 Reviewing and Signing Payrolls
 Agency Review of Payrolls
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Electronic Bidders/Quoters Submission
◦ Contract Clearance and Good Faith Efforts
◦ All the Quoters by Proposal
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Prompt Payment Monitoring and Verification
◦ Prime payment made to Subcontractors
◦ Subcontractors verify receipt of payments
◦ Subcontractors submit payments made to next tier
Subcontractors
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Manages the Federal/State Civil Rights & Labor
Reporting Requirements
CRL will replace Workforce Information Tracking
Initiative (WITI) for the collection of employment
information
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No cost to access the system or receive a Login-ID
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Web based
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Windows 7 or Windows XP
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Internet Explorer 8 (required)
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Internet Explorer 9 (recommended)
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Apparent Low Bidder will receive access from OCR
Prime and Subcontractors assigned login names
and passwords by MnDOT
Contractors will only have access to projects
authorized by MnDOT
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Three ways to enter payrolls
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Manual Entry
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Spreadsheet Conversion Tool
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XML File Data Import
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MnDOT is currently setting up an external support
network for all contractors
MnDOT office managers will be trained on payroll
exceptions
MnDOT will provide email and telephone support
for all contractors routed to the business experts
Benefits
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Reduce administrative workload
Provides faster, easier, and accurate way to meet
government reporting requirements
Confirmation of received data and verification
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Allows electronic filing of contractor payrolls and
subcontractors payments
Electronic signing of Documents
Prime contractor review and approval of entered
subcontractor payrolls
Reduction in the need for paper forms (printing,
filing, long-term storage, and mailing)
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St Croix Crossing project:
◦ First MnDOT projects (Pilot) to require CRL (CRLMS)
◦ 6 Projects
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Design/Build (Hwy 36 Approach way)
Design/Bid/Build (Foundation & Deck Contracts)
State funds only (Overlook project)
Federal & State funded connector projects near Hwy 36
◦ Contract specifications included in project documents
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MnDOT will go live with all contracts Advertised for
bid after July 1, 2013
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All Contractors working on our project will need to
complete/submit a MnDOT Vendor form (next Slide)
◦ http://www.dot.state.mn.us/const/labor/forms.html
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This includes:
◦ All trucking entities subject to the contract labor provisions
◦ Suppliers that would be part of the Apparent Low Bidder’s
Bidders/Quoters list for Good Faith Efforts
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In order to complete the form the vendor will need to
obtain a SWIFT Id.
◦ https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST
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It can take up to 4 days to get the official SWIFT Id
Minnesota
Contractor/Vendor Form
Department
of
(02/2012)
(MnDOT)
Transportation
Instructions
If a Contractor/Vendor is new or needing to update current Company information, please complete this form to its fullest and submit it
to: MnDOT Labor Compliance Unit, Mail Stop 650, 395 John Ireland Blvd., St. Paul, MN 55155-1899. If a response cannot be
provided, please mark “n/a” in the space provided. Questions regarding this form can be directed to the Office of Construction and
Innovative Contracting at 651-366-4209.
REQUIRED: State of Minnesota SWIFT VENDOR ID Number
The State of Minnesota requires all vendors working on a MnDOT project to register and obtain a new SWIFT Vendor ID
(https://supplier.swift.state.mn.us/psp/fmssupap/SUPPLIER/ERP/h/?tab=SUP_GUEST).
Contractor/Vendor Status:
New Contractor Vendor
Existing Contractor/Vendor - MnDOT Vendor ID:
Contractor/Vendor Type: (Check all that apply)
Corporation
LLC
Sole Proprietor
Joint Venture
Partnership
Contractor/Vendor Identification Numbers:
Federal Tax ID Number:
MN State Tax ID Number:
SWIFT VENDOR ID (instructions to acquire above):
Contractor/Vendor Demographics:
Company Full Legal Name:
Doing Business As (if different):
Street Address 1:
Post Office Box Number:
City:
County:
Company E-Mail Address:
State:
Zip Code:
Post Office Box Zip Code:
Telephone Number:
Fax Number:
Company Website Address:
State of Incorporation:
Contractor/Vendor Officers & Email Addresses: (* = Required)
Owner(s):
Email Address:
Partners:
Email Address:
Chief Executive Officer:
Email Address:
Chief Financial Officer:
Email Address:
President:
Email Address:
Vice President(s):
Email Address:
Treasure:
Email Address:
*Payroll Manager:
*Email Address:
*Payroll Manager (2):
*Email Address:
Other (Name & Title):
Email Address:
Form Submitted By:
Phone Number:
Date:
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The following slide contains the dates, times, and
registration information for the free training
You can also visit the LCU website for additional
LCU training and Labor Compliance Information
◦ http://www.dot.state.mn.us/const/labor/index.html
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Audience: Contractor’s: Payroll Administrators, IT Professionals, as well as Managers
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Friday, March 22, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training
Friday, March 22, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm training
Friday, March 29, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training
Friday, March 29, MnDOT Arden Hills, 12:30pm registration, 1:00pm-5:00pm training
Wednesday, April 10, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm
training
Wednesday, April 10, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm
training
Thursday, April 11, MnDOT Mankato, 7:30am registration, 8:00am-12:00pm training
Thursday, April 11, MnDOT Mankato, 12:30pm registration, 1:00pm-5:00pm training
Monday, April 15, MnDOT Arden Hills, 7:30am registration, 8:00am-12:00pm training
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Class Fee: No fee to attend.
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Registration: Registration questions, call Carol at 651-366-4230.
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Registration Form:
http://www.dot.state.mn.us/const/labor/documents/crlmstrainingforcontractors.pdf
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◦ [email protected]
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MnDOT Labor Compliance Unit (LCU) Site:
◦ http://www.dot.state.mn.us/const/labor/
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MnDOT LCU Forms (Vendor Form):
◦ http://www.dot.state.mn.us/const/labor/forms.html
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MnDOT LCU CRLMS (Excel Payroll Spreadsheet):
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http://www.dot.state.mn.us/const/labor/CRLMS.html
InfoTech Cloverleaf:
◦ CRL Payroll Spreadsheet Converter Tool
 https://xml.cloverleaf.net/spreadsheet/
◦ Contractor Payroll System XML Resource Kit
 https://xml.cloverleaf.net/resourcekit/
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