Office of Institutional Research

Report
PRESENTER: LEMUEL BRADY
ACTING DIRECTOR
DEPT. OF INSTITUTIONAL RESEARCH
NORTHERN CARIBBEAN UNIVERSITY
 RESPONSIBILITIES:
 “The Office of Institutional Planning and Research is
responsible for :
 providing the university management with
information that supports institutional planning,
policy formation and decision making;
 for coordinating responses to inquiries for
university-related information and
 serving as a comprehensive source for information
about the institution; and
 for administering the Board of Governors data
collection/reporting system on campus.
 “. . .research activity carried out in colleges and
universities to collect and analyze data concerning
students, faculty, staff, and other educational
facilities”.
 Gale Encyclopedia of Education:
Research in Higher Education”
“Institutional
 The primary purpose of institutional research is to
promote institutional effectiveness.
 It does this by providing information for
institutional planning, policy formation, and
decision-making within the college or university.
• To collect data and information to be used for planning
and evaluation to determine institutional effectiveness.
•The data collection should be used for internal and
external reporting needs.
•The evaluation process should help in the improvement
of educational programmes and support services.
 Largely as a result of the significant role
institutional research plays in keeping track of the
performance of the institution, higher educational
institutions have created a special office, called the
Office of Institutional Research.
 This office usually is placed in the higher hierarchy
of the administrative units of the institution.
 By the nature of its work, the Office of Institutional
Research provides vital data for internal and
external surveys and reports.
 It compiles data for institutional self-study and
accreditation by external agencies.
 Institutional self-study is an attempt that every
institution makes to evaluate the effectiveness of
its programs and activities. It reveals strengths
and weaknesses in the institution. (“SWOT
“ANALYSES)
 The smooth functioning of educational institutions,
like any other organization, depends upon the
ability of the institution to identify problems and
find appropriate solutions for them. Without this
ability, no organization can function effectively.
 The Office of Institutional Research conducts
research into specific problems facing the
institution. The research may be focused on such
areas as student attrition or retention rate, faculty
turnover, or student diversity etc.
 Such research
is undertaken with the sole
purpose of finding solutions to challenges
the institution might encounter in the future.
 Such research
is undertaken with the sole
purpose of finding solutions to challenges
the institution might encounter in the future.
 At other times, the research may be conducted with
the aim of finding a solution to an existing
problem or adding a new program to the
curriculum of the institution.
 The size of the Office of Institutional Research
depends upon the educational programs and
services of the institution.
 The Office of Institutional Research for a larger
higher educational institution usually reports to
the provost. HOWEVER. . .
 . . .In a smaller institution, the Office of
Institutional Research reports to the vicepresident for academic affairs. ( THIS IS THE
CASE AT NCU)
 Collect, analyze, and interpret institutional data on
students, faculty, educational programs, and
administrative and support services .
 Purpose of this information
 to provide accurate information to support
planning and decision making activities within
the educational institution.
 Compile data on course enrollments every semester
or quarter to show the distribution and major of
students enrolled in each department and course.
 Purpose of this information
With this knowledge, the institution is in a better
position to:
•
discontinue a program that is not attracting
students.
•
allows the administration to allocate more
funds to programs that are attractive to
students.
This helps the institution to utilize its resources for
efficient organization and management.
 gathers and maintains data on student retention in
terms of gender, race, age, geographic location, and
test scores, and shares this information with the
student admission office.
 Student retention is “the ability of an
educational institution to recruit and retain a
student until the student graduates from that
institution”.
 Purpose of this information
at the end of every term, the Office of
Institutional Research looks into the
student population and provides the
admissions office data that it needs for its
recruitment and retention efforts.
 This information is often compiled in terms of
discipline or area of study, gender, race, age, or
number of years the student studied to
complete the programme.
 Keeps track of degrees granted by every
department of the institution. In particular, it
identifies students who graduate with
certificate, associate, bachelor, master, or
doctoral degrees.
 Keeps track of degrees granted by every
department of the institution. In particular, it
identifies students who graduate with
certificate, associate, bachelor, master, or
doctoral degrees.
 This information is often compiled in terms of
discipline or area of study, gender, race, age, or
number of years the student studied to
complete the programme.
 Purpose of this information
Information on graduation records is
essential because it reflects the number of
students who are able to successfully
complete their studies in the institution.
 It also makes the administration aware of
educational programs or fields of study that
are or are not attracting and maintaining
students through graduation.
 Facilities in educational institutions have the
potential effect of attracting students to that
institution. . . . the Office of Institutional
Research compiles data on educational
facilities in the institution for organizational
purposes.
 The data on facilities indicates the number of
classrooms, teaching laboratories, meeting or
conference rooms, offices, libraries, media and
technology, space utilization, housing, and
vehicles.
 Of primary importance to the work of the Office
of Institutional Research is enrollment
management.
 Often the Office of Institutional Research
collaborates with the Student Affairs Office to
engage in enrollment and retention management
activities to find out how best to retain students
in their programmes.
 As a result of such collaborative activities,
many colleges and universities have
established special programs such as
scholarships or grants to attract students who
are under-represented in their institutions.
 The Office of Institutional Research at the end of
every term or year also examines and evaluates
the performance of its program faculty.
 It examines such variables as faculty
publications, research, and general
contributions to the academic community
 Institutional research offices produce what is
called a "fact book" about the institution
 The fact book presents, at a glance, general
information and data concerning academic
programs, students, degrees conferred, faculty
and staff, finances, institutional facilities such as
library holdings, and research activities by the
institution.
 The fact book serves as a window to the
institution. It provides :
a summary of the achievements, programs,
progress, and facilities of the institution.
it gives the public a taste of what awaits
students who decide to enroll in that
institution.
 Institutional research offices also serve as
contact points for reports and surveys
requested from governmental (such as the
Ministry of Education), and nongovernmental
agencies.
DATA CURRENTLY BEING GATHERED
 Client satisfaction survey
 Why it takes longer than four years to complete the four degree
program . . .
 Why students withdraw from NCU . . .
 Facilities status survey . . .
SOME QUICK FACTS . . .
GRADUATION STATISTICS BY
COLLEGE AND PROGRAMMES FOR
2012
College of Business & Hospitality
Management
Program
M.B.A

Number of Graduates
6
B.Sc Business Administration
134
A.Sc. Business Administration
17
B.Sc. Hospitality and Tourism
B.Sc. Office Administration
15
1
School Of Education and Leadership
Program
Number of Graduates

PhD Ed.
11
M.A Ed.
14
B.A Early childhood Ed.
1
B.A Primary Ed.
48
B.A Secondary Ed.
87
Allied Health and Nursing
Program
Number of Graduates
M.P.H
6
BSc. Dental Hygiene
1
Asc. Dental Hygiene
2
B.Sc Dietetics
11
BSc. Med. Technology
35
BSc. Nursing
90
College Of Humanities, Behavioral and Social Sciences
Program
M.Sc. Counseling & Psychology
B.Sc. Counseling
B.Sc. Guidance Counseling
Number of Graduates

24
3
25
B.Sc. Psychology
21
B.Sc. Social Work
47
A.Sc. Social Work
1
A.Sc. Family Life Education
2
B.A English
6
A.A Spanish
1
B.A Mass Communication
49
A.A mass Communication
1
B.Sc. Criminal Justice
B.Sc. Applied Environmental Geography
6
7
B.A History
1
College Of Natural and Applied
Sciences
Program
M.Sc. Biology
B.Sc. Biochemistry
B.Sc. Biological Sciences
B.Sc. Biology Education
A.Sc. Biology
A.Sc. Chemistry
M.Sc. Information Systems
B.Sc. Computer & Information Science
B.Sc. Computer Science
B.Sc. Mathematics

Number of Graduates
3
9
15
1
4
1
4
25
6
4
School Of Religion and Theology
Program
Number of Graduates
M.A Pastoral Theology
4
M.A Religion
2
B.A Religion
20
A.A Religion
1
Summary of Data
College and Schools
Total Graduates 2012
Business & Hospitality Management
education and Leadership
Allied Health and Nursing
Humanities, Behavioural and Social
Sciences
308
161
145
Natural and Applied Sciences
S.R.T
Total
72
27
907
194
TOTAL GRADUATES 2012

1000
900
800
700
600
500
Total Graduates 2012
400
300
200
100
0
Business & Hospitality
Management
education and
Leadership
Allied Health and
Nursing
Humanities, Behavioural
and Social Sciences
Natural and Applied
Sciences
S.R.T
Total
Students Who Got Accepted For Fall
But Didn’t Show Up
COLLEGE / PROGRAMME

RELIGION AND THEOLOGY
ALLIED HEALTH AND NURSING
ARTS & GENERAL STUDIES
BUSINESS & CONTINUING EDUCATION
NATURAL AND APPLIED SCIENCES
NONE
TEACHER EDUCATION AND BEHAVIORAL SCIENCE
TOTAL NUMBER OF STUDENTS
20
390
179
273
162
6
270
Colleges/Programmes
20

450
400
350
300
250
200
20
150
100
50
0
ALLIED HEALTH AND
NURSING
ARTS & GENERAL
STUDIES
BUSINESS &
CONTINUING
EDUCATION
NATURAL AND APPLIED
SCIENCES
NONE
TEACHER EDUCATION
AND BEHAVIORAL
SCIENCE
Enrollment Statistics: Fall 2012
COLLEGES AND SCHOOL
MALE
Business & Hospitality Management
119
Education & Leadership
FEMALE

Total
326
445
121
723
844
Allied Health & Nursing
76
683
759
Humanities, Beh. & Social Sciences
199
472
671
Natural & Applied Sciences
264
170
434
School of Religion & Theology
105
4
109
TOTAL
884
2378
3262
TOTAL
School of Religion & Theology
Natural & Applied Sciences
3000
Humanities, Beh. & Social
Sciences
Allied Health & Nursing
Education & Leadership
Business & Hospitality
Management
3500
Enrollment Statistics by Gender : Fall
2012

2500
2000
1500
1000
500
MALE
0
FEMALE
TOTAL
REASONS OFFERED BY STUDENTS
FOR LEAVING NCU- 2009 - 2012
REASONS
NUMBER OF STUDENTS
FINANCIAL
16
13
TRANSFER TO OTHER INSTITUTIONS
MENTALLY ILL PREPARED
COURSE COMPLETED
HEALTH REASONS
CHANGE OF RESIDENCE
FAMILY ISSUES
MIGRATION
PURSUING A DIFFERENT COURSE
PERSONAL REASONS
NOT STATED
CONFLICT WITH NCU
2
1
3
2
2
6
1
4
1
1
REASONS OFFERED BY STUDENS FOR LEAVING NCU – 2009 - 2012
0
2
4
6
8
10
12
14
16
18
FINANCIAL
TRANSFER
MENTALL ILL PREPARED
COURSE COMPLETED
HEALTH REASONS
CHANGE OF RESIDENCE
FAMILY ISSUES
MIGRATION
PURSUING A DIFFERENT COURSE
PERSONAL REASONS
NOT STATED
CONFLICT WIYH NCU
RETHINK THE DECISION
Series 1
College/School
Programme
Spring
2
New students
Summer
1
Total Enrolment
Male
Female
Fall
10
28
7
21
College of Allied health &
Nursing
Master of Public Health
College of Business &
Hospitality Management
Master of Business Administration
13
-
11
43
13
30
College of Education &
Leadership
Master of Arts in Education
-
25
-
148
23
125
Master of Arts in Teaching
-
8
-
1
112
33
1
79
Post Graduate Diploma In Education
-
6
-
11
3
8
College of Humanities,
Behavioural &Social
Sciences
Master of Science in Counselling
Psychology
Doctor of Philosophy in Counselling
Psychology
-
15
1
35
7
28
-
-
-
14
1
13
College of Natural &
applied Sciences
Master of Science in Biology
1
-
2
11
4
7
Doctor of philosophy in Biology
-
-
-
3
2
1
Master of Science In
Environmental Science
-
-
2
11
4
7
Master of Science In
Information Systems
2
1
3
12
10
2
Master of Arts in Religion
-
14
-
15
-
15
Master of Arts in Pastoral
Theology
Doctor of Ministry
-
15
-
28
27
1
-
15
86
32
28
493
27
144
1
349
Doctor of Philosophy In Education
School of Religion &
Theology
Total
20
Graduate Registration Per
College/School Per Gender
300
250
200
Male
150
Female
Enrolment
100
50
0
College of Allied
Health and Nursing
College of Busi.
Schoolof Edu. & Lead. College of Hu.,Beh &
&Hospitality Mgmnt
Sc.
College of Natural &
Applied Sc.
School of Religion &
Theology
Graduate Registration Per
College/School Per Semester
45
40
35
30
25
Spring
Summer
20
Fall
15
10
5
0
College of Allied Health and College of Busi. &Hospitality
Nursing
Mgmnt
School of Edu. & Lead.
College of Hu.,Beh & Sc.
College of Natural & Applied
Sc.
School of Religion &
Theology
Graduate Registration Per Programme
Per Gender
160
140
120
100
80
60
40
20
0
Male
Female
total
THE END

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