Lesson 12 Getting Started with Word Essentials

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Lesson 12
Getting Started with Word Essentials
Computer Literacy
BASICS: A
Comprehensive Guide
to IC3, 3rd Edition
1
Morrison / Wells
Objectives
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Lesson 12
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2
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Create a new document.
Change Word settings.
Enter text in a document.
Change views and magnification in the document
window.
Show nonprinting characters in a document.
Use the click and type feature.
Navigate through a document.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Vocabulary
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Lesson 12
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3
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default settings
Normal.dotm template
toggle
word wrap
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Introduction
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Lesson 12
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Word is a powerful, full-featured wordprocessing application.
You can use Word to create reports, tables,
letters, memos, Web pages, and much more.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Creating a New Document
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Lesson 12
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When you start Word, a new blank document
appears and is titled Document1.
The blank document is formatting with default
settings that are stored in the Normal.dotm
template, a file containing default styles and
customizations that determine the structure
and page layout of a document.
You can open additional documents on top of
Document1.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Creating a New Document
(continued)
You open a blank document from The New
Document dialog box.
Lesson 12
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6
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Changing Word Settings
Lesson 12
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7
Using the
Word Options
dialog box, you
can customize
“behind the
scenes”
application
settings such
as automatic
saving.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Entering Text in a Document
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Lesson 12
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Information in the status bar continually changes to
show the position of the insertion point and the
current total number of words in the document.
Word automatically checks the spelling and grammar
in a document as you enter text, and green and red
wavy lines suggest there may be an error.
When text extends beyond the right margin, Word
automatically wraps text to the next line. When you
press Enter to start a new line, you create a new
paragraph.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Changing Views and Magnification
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Lesson 12
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9
You can change the way you view your document and
control how much of the document shows on the screen.
Viewing a Document:
You can change document views from the Ribbon or the
status bar.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Changing Views and Magnification
(continued)

Lesson 12
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Viewing a Document (cont):
Each view provides a different way to look at and work
with a document.
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Morrison / Wells
CLB: A Comp Guide to IC3 3E
Changing Views and Magnification
(continued)
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Lesson 12
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11
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Changing the Zoom and Magnification Settings:
You can increase and decrease the size of text and
graphics on the screen, and you can show an entire page
or multiple pages at the same time.
Word provides zoom options on the View tab and in the
status bar.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Showing Characters
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Lesson 12
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To make editing a document easier, you can show
special nonprinting characters.
Use the Show/Hide ¶ button to show nonprinting
characters.
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CLB: A Comp Guide to IC3 3E
Using Click and Type
Lesson 12
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Click and type is a Word setting that enables
you to quickly position the insertion point
within a blank area of a document by doubleclicking in a blank space.
The Enable click and type setting is located
in the Advanced settings area of the Word
Options dialog box.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Navigating Through the Document
Lesson 12
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You can navigate
documents by
changing the view,
using the mouse,
and using the
keyboard.
Using Thumbnails:
You can display
thumbnails for each
page in a pane on
the left side of the
document.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Navigating Through the Document
(continued)
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Lesson 12
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15
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Using the Mouse:
To navigate to a location on the screen, you can simply
position the mouse pointer and click.
If the part of the document you want to view is currently
not visible, you can use the scroll bars to navigate to
that part of the document.
If your mouse has a scroll wheel, you can use it to
scroll vertically through a Word document.
The position of the scroll box on the scroll bar helps
you identify what part of the document you are viewing.
As you drag the scroll box, a ScreenTip displays what
page you are viewing.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Navigating Through the Document
(continued)
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Lesson 12
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16
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Using the Mouse (cont):
Browsing is another option for navigating through the
document.
When you browse, you focus on an object such as a
page or a footnote.
To browse, use the three Browse buttons at the bottom
of the vertical scroll bar.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Navigating Through the Document
(continued)
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Lesson 12
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Using the Keyboard:
Learning keyboard
shortcuts to move the
insertion point can
speed up your work.
Using keyboard
shortcuts eliminates
the need to move your
hands away from the
keyboard.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Navigating Through the Document
(continued)

Lesson 12
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Using the Keyboard (cont):
The Go To command can take you directly to
a specific page, line, or footnote in a
document.
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Morrison / Wells
CLB: A Comp Guide to IC3 3E
Lesson 12
Summary
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In this lesson, you learned:
 New blank documents are created based on a
template with default settings.
 There are many “behind the scenes” settings in
Word which can be changed to meet your
preferences.
 Word automatically wraps text to the next line
when the line of text extends beyond the right
margin.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Summary (continued)
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Lesson 12
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20
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Word provides several options for viewing a
document.
You can use zoom options to increase or
decrease the size of the text and graphics on the
screen.
To make editing easier, you can show the
nonprinting characters, such as tab markers,
blank spaces, page breaks, and paragraph
markers.
Morrison / Wells
CLB: A Comp Guide to IC3 3E
Summary (continued)
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Lesson 12
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21
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The click and type setting lets you position the
insertion point in a blank area of a document.
You can view thumbnails of the document pages to
make it easier and faster to move through the
document.
You can also use the mouse, keyboard shortcuts, or
the Go To command to move through a document
quickly.
Morrison / Wells
CLB: A Comp Guide to IC3 3E

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