IPPIS

Report
Integrated Payroll and Personnel Information System (IPPIS)
FEDERAL UNIVERSITIES
SENSITIZATION WORKSHOP
MARCH 2014
What is IPPIS?
IPPIS is one of the Transformation agenda of
the Federal Government of Nigeria with the
aim of creating a centralized database system
for Nigerian Public Service with single,
accurate source of Employee information that
provides integration with other business
applications.
2
IPPIS Objectives
1. Provide a centralized database to aid Governments
manpower planning and decision making
2. Facilitate automation & storage of personnel records
to support monitoring of staff emolument payments
against budget.
3. Prevent wastage and leakages by ensuring staff
remuneration is based on factually correct
information.
4. Ensure prompt payment of salaries directly to
Employees Account with appropriate deductions and
remittances of 3rd party payments (e.g. Tax, Pension,
Cooperatives, Union Dues and Bank Loans)
3
IPPIS Status February 2014
1. 257,516 Employees on IPPIS as at March 2014
Payroll
• 218,330 Active Employees
2. 308 Ministries Departments Agencies on IPPIS
• 123 Non Core Agencies
• 17 Teaching Hospitals and Medical Centers
• 10 Colleges of Agriculture and Veterinary Science
3. 29 MDAs on Trial Payroll Today
4
IPPIS DESIGN
IPPIS
Human
Resources
Payroll
SSHR
Training
OLM
KEY PAYROLL FUNCTIONS

People Form

Quick Pay Form

Address form

Payroll Run

Assignment form


Pay method form
Pay slips and other
Reports

Grade and Step Placement  End Employment
form


PEOPLE FORM
A SSIGNMENT F ORM - P RIMARY
A SSIGNMENT F ORM 2
A SSIGNMENT F ORM 3
PAY SLIP FOR A SSIGNMENT 2
PAY SLIP FOR A SSIGNMENT 3
S AMPLE PAY SLIP FOR P RIMARY
A SSIGNMENT
MAIN SECURITY FEATURES

Application

Audit Trail of All Activities in
the Application.

Security Profile: Hierarchical
Partitioning of the
Application.

Oracle User Management :
Role Based Access Control,
Delegated Administration

Application Password
Complexity Algorithm &
Setup.

Database

Password complexity
verification, Enforced case
sensitivity, Encryption of Data
Exports/Backups, Data
Masking, Stronger password
hashing algorithm

Network Security: Secure Node
Validation, IP Restrictions,
Connection Timeout for idle
Sessions.
14
KNOWN ISSUES/RESOLUTIONS

Underpayments, Overpayments & Non payments for few employees during initial
payment


Resistance, Reluctance & Refusal from some Interest groups


Sensitization of all stake holders and Interest groups.
Lack of awareness and communications gaps in MDAs


Care during online registration with verification of registration slip before capturing,
correct Bank details, NUBAN Account number, nominal roll and trial Payroll correction
Change Management programmes for implementing MDAs.
Lack of ICT Skills in payroll & personnel units of MDAs

Continuous Training for Subject Matter Expert & End Users.
15
NUS CONCERNS…

Enrolment/Payment of Staff on overseas training


Impediment of ability to hire new staff immediately


Hiring control remains with each institution and new staff will be
captured at the nearest Federal Pay office to the Institution
No provision for outsourced services (cleaning, security etc.)


Relevant documents in employees files will be scanned and the
University Authority will certify pending the time the employee returns
from abroad and be captured.
Outsourced services are outside IPPIS
May hamper the ability of each institution to discipline its staff

Staff discipline remains with the control of each institution
NUS CONCERNS CONTD...

Payroll adjustments will now be done centrally requiring expensive staff
travel to Abuja


3rd Party deductions from source (Union, Cooperative etc.) not possible


All legitimate 3rd party payments can be done on IPPIS
Government can withhold salaries due to strikes, collective bargaining etc.


Updates & variations to payroll will be handled by University payroll team
Government directives are mandatory within and without IPPIS
Impediment of University ability to staff new programs

IPPIS and universities will work together on Staffing new programs
IDENTIFIED REQUIREMENTS FOR
NUS…

University Autonomy

Non-Permanent Staff Appointments


Sabbatical

Contracts (Professor Emeritus, expatriates, etc)

Honorary Consultants/Lecturers

Visiting/Part-time lecturers
Professorial promotions (Arrears payments)
IPPIS NUS C USTOMISATION …

NO IMPACT ON UNIVERSITY AUTONOMY!

IPPIS system can be configured to

pay professorial arrears

address NUS annual increment of (Sep/Oct) instead of January

allow primary wages and sabbatical allowances simultaneously

to have separate template to accept:


sabbatical and tenured appointments

contract/honorary and visiting Lecturers
handle primary and secondary appointments
TODAYS QUESTIONS

What’s missing?

Where else can we improve?
Q UESTIONS
21

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