IESA DIVISION MEETING 2014-15 Communication • If you would like have a recommendation you would like considered or discussed by the Board of Directors, there are several avenues through which to communicate. • Submitting a recommendation to the Advisory Committee. • Submit agenda items to the IESA Administrator for the activity. These are generally due to the administrator one week prior to the meeting date. • • • • Baseball, Cross-Country, Wrestling- Steve Endsley ([email protected]) Speech, Basketball, Bowling- Nicole Schaefbauer ([email protected]) Golf, Volleyball, Track & Field- Julie Cochran ([email protected]) Softball, Cheer, Chess, Music, Scholastic Bowl- John Venerable ([email protected]) • Submitting a recommendation to the IESA Administrative staff. • Recommendations may be forwarded to the administrative staff for addition to the Board of Directors agenda. Communication • Submitting a recommendation to the Board of Directors • Recommendations may be submitted directly to your Board Representative. Division Board Member Email A Scott Herrmann, Bannockburn [email protected] B Joe Buresh, Annawan [email protected] C Chris Collins, Glendale Heights Glenside c[email protected] D Tamela Daniels, Lockport Fairmont [email protected] E Deb Derby, Streator Woodland [email protected] F Tony Frost, Elmwood [email protected] G Kenny Lee, Watseka Glenn Raymond [email protected] H Tony Ingold, East Peoria Central [email protected] I Jerry Birkey, Mt. Zion [email protected] J Dana Isackson, Macomb [email protected] K Chris Graham, St. Joseph [email protected] L Danette Young, Paris Crestwood [email protected] M Fred Lamkey, Riverton [email protected] N Pat Drees, Teutopolis [email protected] O Steve Stuart, Edwardsville Lincoln [email protected] By-Laws and Activity Rules • By-laws and Activity rules apply throughout the regular and post-season. • Rules and bylaws may not be set aside by mutual agreement of competing schools. • IESA Activity and NFHS rules are not just applicable to the postseason, but apply to the regular season as well. • For example: use of 4th grade students during the regular season, individual player limitations, changing quarter/half-time length. Use of High School Students • HS students may be used as assistant coaches • They may be assigned to assist with coaching in a member school provided they are under the direct supervision of an individual who is qualified to coach. • They may never assume head coaching responsibilities. • HS students may be used for demonstration purposes • HS students may not be used in practices with or against middle school athletes. Open Gyms • Schools may provide open gym opportunities within the following guidelines: • A variety of activities are available during the course of the year. • There is no coaching or instruction. • Participation is voluntary and is not required directly or indirectly for membership on a team. • Participation is open to all students within your school. • Other information • Schools must publicize open gyms in a manner that insures all students have a reasonable opportunity to be informed regarding dates and times of open gyms. Schools may utilize public address announcements, flyers, written announcements or newsletters to notify students regarding open gyms. • A school may conduct a sport specific open gym provided a variety of recreational activities are available during the course of the year. • A coed school may not conduct a gender specific open gym. Website- Open Dates • Open dates may be advertised on the IESA website. • Log-in to the IESA Member Center using your school or AD password. • Click on the “Information” link located above your Activity Tracker. • Click on the “Open Dates” link located under the Competitions heading. • If you are looking for contest or tournament opportunities, check the open dates area on the IESA website regularly. • From the left-hand side on the homepage of the IESA website, click on the “Open Dates” link. • This link will take you to a page that lists open date opportunities in all activities. • School contact information may be found by using the Member School search link also found on the left-hand side of the homepage. Website- Officials Search Tool • It is required that the officials hired for all contests be licensed with the IHSA. • You can check the license status of officials from the IESA Member Center. • You will need your School or AD password to access the Officials Search link. • Once you have accessed your school page, click on the Information link located above your Activity Tracker. • Click on the “Search for Officials” link located under the Other Resources heading. • Officials may be searched according to sport and the results may be organized by name, city, or zip code. • If you cannot find an official on the list, follow-up with the official. • Notify the official they will not be able to work your contests until their license for that sport is active. Website- Committee Minutes • From any of the IESA activity pages, information regarding the Advisory Committee members, meeting dates, minutes, and approved recommendations may be accessed. • Once on the activity page, scroll toward the bottom of the page. • At the conclusion of Committee meetings, the minutes will be posted to the page. • At the conclusion of Board meetings, Committee minutes will be updated to reflect any action taken by the Board. Non-School Teams • As a reminder, IESA member schools may not permit students to participate as school representatives in interscholastic activities with high school or non-school groups. • IESA Member schools who are participating in the IESA State Series in a given sport may not allow their teams to schedule contests with or against these non-school groups. • No team from a member school may compete against an “all-star” team. Mixed Gender Teams • Offering a mixed gender team • Prior to a tryout, practice, or game participation, the principal of a member school who will be offering a mixed gender team must complete and submit the Gender Equity in Athletics Waiver Application that is available through the ISBE’s IWAS system. • After submitting the ISBE IWAS application, some type of communication must be sent to the IESA Office notifying that the application process has been started. • Contracts for mixed gender teams • When a contract has been signed to participate in a single-gender sport and a school then offers a mixed gender team, the other school must be notified prior to the contest of the mixed-gender team. • In the sports of golf, cross-country, basketball, bowling, and track and field when the school offers both a boys team and a girls team, girls must participate on the girls team in that sport. • Boys are not eligible to participate on a girls’ team. Submitting Roster & Schedule Information • All roster and schedule information must be submitted online by the posted deadline for the activity. • Administrators/AD’s may track the submission progress for each activity through the Activity Tracker. • Penalty: 1st Offense- Probation; 2nd Consecutive- Removed from state series the following year or pay a financial penalty for reinstatement. • Information fields for all competitors should be completed. • All regular season and tournament contests must be included on your schedule information. • This includes conference, non-conference, and regular season tournament contests. • Do not include any of your school’s “B” contests on your submitted schedule information. Academic Eligibility • Students must be doing passing work as determined by the local school district in all subjects. • The grade check must be conducted for students participating in all IESA activities- athletic and non-athletic. • How to administer • Passing work must be checked weekly. • The grade check should be reflective of the cumulative grades for a student from the beginning of the grading period through the date of the check. • Penalty • For students: For those students who are not passing at the time of the grade check, they are not eligible to participate in contests the week following the week that was checked (Monday-Saturday). • For teams: Use of an ineligible participant requires forfeiture of contest. • Additional Information • Extra credit may only be applied prior to the grade check. Once a grade is submitted, no changes may be made to a student’s status. • The first week of a grading period must be included in the grade check. The first week of the grading period cannot be excluded or combined with a previous grading period. • If a student is ineligible during a school holiday/vacation, the student would not regain eligibility until the next successful grade check. • Please make sure that coaches confirm receipt of the eligibility report. • Miscommunication regarding the information is the most common eligibility violation that is reported to the IESA Office. 3.062- Return to Play • Any student who is not allowed to participate in interscholastic activities as the result of a physician’s directive may not return to play until they have received written clearance from a physician. • This would include injuries such as concussions, broken bones, illness, etc. Home School Eligibility • Students who are receiving their education through home schooling may be eligible at the PUBLIC school at which the student would regularly attend, providing they are in full compliance with the following requirements: • Meeting all eligibility by-laws. • The student’s work must be accepted by the school district in which the student resides and be granted credit toward junior high graduation by that school district. • The school district must establish a method to monitor the academic performance of the home schooled student on the same basis as for students in regular attendance. • The school must certify that the student is meeting the minimum academic eligibility standards for participation. • Any amount of time that a student is home schooled would require compliance with the by-law for participation in IESA activities. • Schools must keep records to verify compliance with these requirements. Team Eligibility • Only schools which have an established school team which has played at least three (3) interscholastic contests prior to the online roster and record deadline in that sport during the current season may participate in the state series. • Failure to participate in three contests prior to the deadline will result in suspension from the state series for the current season. • The contests may be against IESA and/or non-IESA school teams. • This is a change from the previous year. Board Elections • Members of the IESA Board of Directors are elected to three (3) year terms. • Those eligible to serve on the Board of Directors must have a valid administrative certificate and hold the position of superintendent, assistant superintendent, principal, or assistant principal from a member school in their respective division. • The election process is conducted online and schools are notified via email of the various steps. • Nominations are secured in early November. • Voting occurs in late November. • The election schedule is as follows: • 2014-15: Divisions A, E, L, M, N • 2015-16: Divisions B, D, F, H, J • 2016-17: Divisions C, G, I, K, O • Please be active in the Board election process. Emerging Activities • The IESA Board of Directors reviews information regarding interest in new activities yearly. • This information is used to monitor the development of activities and assist in determining when a new state series or state contest should be considered. • If your school has an interest in the addition of an activity, please make sure that you participate in this process. • You can register for an emerging activity or show interest in a new state series or state contest through the IESA Member Center. This process is completed by accessing the Registration & Entry Center logins area. Emerging Activities • Emerging Activity Registration Form • By registering for the activity: • You are indicating that you currently have an emerging interscholastic team that is participating in contests against other established school teams- either IESA or non-IESA • Your team may not participate in contests against club or non-school teams • Members of your emerging team must meet IESA eligibility requirements. • A school should register their emerging team yearly. • Emerging Activity Interest Form: • Completing the Interest Form indicates that your school is interested in the activity but does not currently offer it as a school activity. • Schools may check one of the existing state series options or add an activity to the list. Recognition Awards • One Team Award • This award is intended to highlight and reward model citizenship. • Any IESA member school team that participates within a state series, state competition or contest is eligible to apply. • Teams may perform their service within their school or out in their community. • Speech and Music Coach Awards • These awards recognize the dedicated service of Music and Speech coaches. • Two categories of recognition are offered for both Music and Speech • Scholar Attitude Award • This award recognizes the academic success, activity participation, and community involvement of the students in our member schools. • Division Sportsmanship Awards • These awards recognize the outstanding behavior of a member school in each of the 15 IESA divisions. • Schools are nominated and voted on by their peers. Golf • Unlike other sports golf is played without officials and relies on the players and coaches to know rules and abide by the rules. • The IESA follows current USGA rules and regulations. Please make sure that your participants are familiar with IESA and USGA rules and procedures. • Registration opens each Spring during the IESA renewal process. • The initial entry deadline is early June 8, 2015. • The advisory committee will meet October 15, 2014 to discuss the growth of the activity. • Recommendations will be presented at the January Board of Directors Meeting. Baseball • There is a possibility the current Rawlings baseball that is used in the state tournament series, model RIESA, could change for the 2015 season. • At the request of Rawlings and due to the cost of the baseballs, the IESA has been asked to look at some other models of Rawlings baseballs that would then become the “official baseball”. • A decision will be made by January, 2015. • If there is a change made, the IESA will notify all baseball schools of the new model. Speech • Speech is an important activity that reinforces life skills. • It is a key part of the activities offered by the IESA. No other skill is more important than that of learning to speak effectively in front of others • Please submit nominations for the Coach awards. • Nomination materials are available online from the Speech page of the IESA website and must be submitted by Dec. 1. • Please review the host rotation information. • This information may be found online from the Speech activity page of the IESA website. • Please make sure that your Speech students are included in your grade check. Cross-Country • Watches and Jewelry • Reminder that watches and jewelry are will be allowed beginning with the current 2014 season. • Competitors will not be disqualified if watches or jewelry are worn during a race. • Coaches have the responsibility to make sure their athletes are properly uniformed in accordance with NFHS rules. Basketball • New quarter limitations • Students are limited to a maximum of 8 quarters per day in regular season play. • Students are limited to a maximum of 132 quarters for the season, exclusive of the state series. • For those hosting state series contests, the official scorer and timer must be 18 years or older. • The start times for Sectional contests has been changed to 6:30 p.m. • Review the new changes to the NFHS playing rules • Changes were made to the player equipment guidelines. Make sure that you review this information with your players. • Illegal contact against a ball handler/dribbler was further defined. • During a free throw, players occupying a marked lane space may enter the lane on the free thrower’s release. Cheerleading • The 2015 IESA Cheer Championships will take place Saturday, January 24 at the Peoria Civic Center. • School squads may schedule a practice warm-up session on Friday night, January 23, between 6:00-8:30 p.m. • Registration for practice slots will be on a first come first serve basis beginning November 1. • New Information • Four additional medals will be provided to each division. • An additional 30 minutes will be given in between sessions to allow coaches time to check their music with the DJ. • Those participating in the morning session are free to check their music from 7:00am to 7:45am, and immediately following the 7:45am coaches meeting. • There will be a 30 minute time limit to pick up results packets immediately following the conclusion of the award ceremony. • Those who fail to pick up their results packets will have them mailed to their school. Chess *New Information/Rule Changes • The IESA Chess State Tournament will now be conducted with a 6th, 7th and 8th grade division. • This was done to help manage the size of the tournament, while keeping the current format, as the total number of entries continue to grow. • Schools will still be allowed to enter up to seven participants in each of the three divisions (21 total). • Sixth graders are eligible to participant within any of the three divisions, while seventh graders can participate in the 7th and 8th grade divisions. • The rules and penalties with regard to cell phone’s in the playing area have changed. • Please make sure that your coach reviews this information prior to the State Tournament. Chess (cont.) • Several other playing rules were changed and coaches should review the IESA Chess Rules prior to competition. General Information • The IESA Chess State Tournament for 2015 will again be at the ISU Bone Student Center located on the campus of Illinois State University. • Dates of the tournament for this year are Feb. 27-28. • The entry fee for students is $15.00 per student. • Each student, regardless of record, will participate in all 7 rounds of competition conducted over the course of two days. • Each school will be required to provide chess boards, Staunton design chess sets, and digital chess time delay clocks that comply with the rules published by IESA for more than half of the individuals they have participating in the tournament. Volleyball • New Set Limitations • Students are limited to a maximum of six (6) sets per day in regular season contests. • Students are limited to a maximum of 110 sets in any one season, exclusive of the IESA tournament series. • Team Limits • No team shall participate in more than 22 matches in regular season • No more than four (4) matches in one day of tournament play. • Libero position to be added in 2015-16 school year • Uniform warm-ups to be removed after the 2-minute shared warm-up time even if names and numbers are visible on the warm-ups. • If both teams are present before the timed warm-up they are restricted to their side of the playing court. This includes the shared warm-up time. • IESA POE • Sportsmanship • Licensed officials must be hired at all levels of 7th and 8th grade matches. • All regular season matches should be played 2 out of 3 sets to 25. Only regular season tournaments may alter the 2 out of 3 format. • When entering season match information online, teams should update the information as close to the deadline as possible so that the most accurate information is available when seeding. Music New Information • The music contest admission fees for S&E and Org. contests have increased by one dollar. • Admission for adults is $3.00 and K-8/senior citizens is $2.00. • Beginning in the 2015-16 school year, the entry deadline and final entry deadline for Solo & Ensemble will each move up one week. (Monday of Week 31, Wednesday of Week 33) • Rudiments have been added to the percussion bonus scale: Music Director Nominations • The Fine Arts Nomination form for Music is now available on the IESA website. Please take the time to nominate your music director for one of the two awards. • Congratulations to Madeline Wood, United JHS and Renee Kiah, Southeastern JHS. State Performance Auditions • Now is the time to submit your national anthem and pep band performer applications for the 2014-15 IESA state tournaments. • Schools interested in either should send the application form (available on the Music Page of the IESA website) plus a CD recording to IESA Music Administrator John Venerable. • Recordings and applications are due for both by January 19, 2015. • (National Anthem singers for Girls Basketball have a deadline of November 11, 2014) Bowling • The ability for schools to make a substitution in state competition has now been added. • Schools may enter up to four bowlers and one alternate. • For each day of the tournament, schools may make one substitution by replacing a roster position with their alternate. • To be eligible for substitution, an alternate must be designated on the roster prior to warm-up. • Once a school has replaced a roster position, no further substitutions may be made that day and the replaced bowler is no longer eligible for individual awards. • The state time schedule was altered slightly in the afternoon. Please have your coach review this information. Scholastic Bowl New Information/Rule Changes • Any scholastic bowl team that withdraws from the state series after the seeding process has concluded will result in the regional bracket being updated to reflect any potential changes to the seeds of the remaining schools. • This process guarantees that each school participating in the regional has the opportunity to compete in at least two matches during the regional tournament. • Following a withdrawal within a three-team regional, the two remaining teams will take part in a best of three competition to determine the regional champion. • Rule 5-1-1c2 - The first individual to press the response button within the 10 second time limit is eligible to answer if recognized by a moderator. Scholastic Bowl (cont.) General Information • The 14-15 IESA Scholastic Bowl State Tournament will take place on Friday, May 8 at the Peoria Civic Center. • Entry deadline October 6. • The Scholastic Bowl Workshop will take place on Friday, October 24 at the Double Tree Hotel in Bloomington. • Workshop fee is $50.00. • New coaches are encouraged to attend. • Registration forms are available on the Scholastic Bowl page of the IESA website. • Registration forms are due Tuesday, October 21. Track and Field • All watches and jewelry will be allowed for the upcoming 2015 season. • Pole Vault padding must meet the ASTM Specification Standards this season. This includes the box collar padding. • The NFHS has a FREE Pole Vault Course online. A great tool for coaches and students participating in the pole vault. www.nfhslearn.com • During the IESA State Series, Waterfall and Super Alley starts are not permitted in the 800 and 1600. • All sectional host should conduct each race in the two-lane alley format used at the state tournament. • Qualifying standards are available on the IESA website. Track and Field • Reminder: Seed Meetings are mandatory. Please make sure you have a representative from your school at the seed meeting. • IESA POE • Times submitted for seeding purposes in all individual track events at the Sectional Seeing Meeting shall be times actually achieved at metric distances during the current outdoor Track and Field Season. Coaches may not submit combined individual times as a relay time. Practice times are not permitted as acceptable times. • Individual Limitations and Penalty: All athletes are limited to 4 events and this limitation must be followed for all interscholastic meets- regular season, conference, and state series. "Exhibition“ events must be counted in the event total for the athlete. • All track and field coaches must meet the Coaching Education requirement. This includes pole vault coaches, volunteer coaches, throws coaches etc. • A coach meeting these requirements should be in attendance at the state meet with the athlete. • Situations not subject to protest: 1) Any judgment decision pertaining to violation or alleged violations of the rules. 2) A decision made by the finish judges or timers that does not involve misapplication of a rule, or the terms and conditions of competition. (3)Whether a start is fair and legal. Questions??? • Thank you for attending the IESA Division Meeting. • Please make sure that you complete the required information to receive credit for your attendance at the meeting today. • If you are representing more than one school, please make sure that you list all of the schools that you are representing. • Please contact our office for any assistance this year. • Good luck this year!