Display Boards - Santa Clara Valley Science and Engineering Fair

Report
The 2012
CSSF
Program
1
California State Science
Fair (CSSF) Information
Meeting
CSSF Detailed Plans
for Parents and Students
2
Agenda
• Project Hints
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– Help yourself
– Board hints
– Visual aids / Props
Fair Preparations
Setup Day
Fair Day
Return to San Jose
3
Project Hints
Help Your Presentation
• Handshake
• 60 second talk & standard talk
• Practice!!
• Dress for success
• No chairs. Wear comfortable shoes
Project Hints
If You Have Time to Change Your Board
• Generate more data
• Use bullet points – Easy to Read
• Larger board
• Emphasize graphs & charts
• Registered Research Institute (RRI), have
ISEF Form 1C in notebook
Project Hints
Visual Aids / Props
• Carry-on only
• Understand the risks
– Detracts, takes focus off you, consumes time
• Laptops/Videos/Active Demos are discouraged
unless absolutely necessary
• Power if requested with application
– Extension cord / power strip
Agenda
• Project Hints
• Fair Preparations
– Registration
– Project Definitions
– Display Boards
• Setup Day
• Fair Day
• Return to San Jose
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Online Registration – Don’t Delay!!
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PULLED IN 2 WEEKS FROM 2012
App deadline: Wed, March 27
Fee & signature card deadline: Fri, March 29
CSSF website http://www.usc.edu/CSSF/
Print the App Packet – changes from Synopsys
– ‘Download me First’ link (36 page packet)
• Different categories – check them out!
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Project Definitions
• Allocated: Projects allowed by CSSF
– 2013: 87 projects
– 2012: 77 projects
– 2011: 67 projects
• Sponsored: Twelve all-expenses paid awards
– Submit registration fee, SCVSEFA will reimburse
• Qualified: CSSF worthy projects and w/i the
allocated amount. Must pay the entire way.
• Alternates: Ranked CSSF worthy projects that
can go if a qualified project does not go.
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CALIFORNIA STATE SCIENCE FAIR
80
# Projects attending CSSF
# awarded projects (Category or Special Award)
% awarded projects
60
40
20
2012
2011
2010
2009
2008
2007
2006
2005
0
2004
4th Place awards added in 2007
Important Note….
• Six chaperones and two logistics personnel
– Committed to sponsored projects
• Support all students & projects where possible
– Display board transportation
– Bus transfers
– Central meeting place; Radisson Inn
– Experienced leaders
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Display Boards - Transportation
• We will port your display board for free.
Do not ship on plane
• Board drop off at 2321 Harvard St, Palo Alto,
94306 in backyard workshop. Closes at 9PM
on April 10
• Boards must have label with student name
and cell phone # on the upper right corner of
the closed board. (labels in the workshop)
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Onto the Fair ….
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Agenda
• Fair Preparations
• Setup Day
– Flight, Bus, & Hotel
– Display Board Setup
– Public Viewing, Keynote, Evening Mtg
• Fair Day
• Return to San Jose
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Trip Overview
(details follow)
• Fly to LAX
• Bus to Science Center
– All materials for setup MUST be carried by each
person on the bus…there will be NO unloading of
the luggage at the fair.
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Setup for Fair
Hotel Check-In
Fair Judging and Awards Ceremony
Bus to LAX, return flight to SJC
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Carry to airport
(Do NOT pack in luggage)
• Signed Risk Release & Behavior Contract forms
(download from our website)
• Confirmation Letter or EMail from CSSF
• Photo ID: Drivers license, student body card,
or passport
• Charged cell phone
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Departing Flight - SJC to LAX
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Meet at SW Baggage Check-in area at 9:00 AM
Look for (low) CSSF signs
Travel light - carry-on only
Check-in with Mr. K
Turn in two signed forms
– Risk Release and Behavior Contract
• Meet your chaperone
• Distribute tickets & $$ (sponsored students
only)
• SW flight #2413, departs at 11:05 AM
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Bus Transfers
• LAX to Science Center on April 15
• Science Center to LAX on April 16
• $40 RT advanced payment guarantees a seat.
(Snail mail to Craig Laughton at PO Box)
• The bus sells out. No guaranteed seats for
walk-ons
– If demand, additional vans can be ordered
– Overflow to taxis
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Hotel
• Chaperones, sponsored students, and possibly
some families at USC Radisson.
• Craig will check-in and store all luggage
• Local hotel alternatives on CSSF website. We
do not know anything about these hotels.
• Questionable neighborhoods nearby
• 6th & 7th graders MUST have parent along
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Luggage in LA
• Bussed & unloaded at USC Radisson
• If in local hotel and traveling by bus
– Mon: port luggage to your hotel when checking in
– Tue: port luggage back to Radisson by 7:30 AM
• Always stored in a locked room
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Registration & Display Board Setup
• Need CSSF Confirmation Letter/EMail to
register
• Boards available between 10:30AM - 2:30PM
in parking lot at CSSF venue
• 3:30PM: Project registration closes
• Anyone can setup a board, but State Fair
Inspection team must sign off or project is
disqualified
• Do not leave anything with display board
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Monday, after Board Setup
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Grab late lunch
Hotel check-in / relax
Keynote address 5:00PM – 6:00PM
Dinner
Meeting at USC Radisson; 7:30PM – 8:30PM
– Fair information & icebreaker games
• Get a good night’s sleep!!
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Agenda
• Project Hints
• Fair Preparation
• Setup Day
• Fair Day
– Judging
– CSSF Photo at the Fountain
– Display Breakdown
– Award Ceremonies
• Return to San Jose
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Tue - Fair Day to 1:00PM
• 7:00AM: Judges preview, students setup
• 8:00AM: Student Orientation Meeting
• 8:30AM – 12:30PM: Judging & break
– Bring entertainment, snack, & water!!
• 12:30PM: free lunch
• 1:00PM: photo at the fountain in the Rose
Garden near Annenberg Building
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Water Fountain; Tue Photo, 1PM
HS venue
Radisson Inn
3540 S.Figueroa St.
LA, CA 90007
Walking path
from hotel to fair.
(Red arrow)
MS venue
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The Synopsys 2012 CSSF Delegation
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Tue - Fair Day Afternoon
• 1:30PM - 3:30PM: Project breakdown
• Post Project-breakdown – 4:00PM:
Unstructured time – Science Fair Seminar, the
Rose Garden, IMAX, California Science Center,
Natural History Museum, or African American
Museum; or for a special treat,
• 2:00PM – 3:30PM: Free Seminar: “How to do
a Better Science Fair Project”
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If You Depart Early…
• If you depart between 12:30PM (end of
judging) and 1:30PM (beginning of
breakdown)
– your chaperone must know your plans
– stow carry-on luggage under project display table,
out of the way
– you must designate another student to bring your
display to the car at 1:30PM
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Display Board Breakdown
• 1:30PM – 3:30PM: Project breakdown
• Return boards to vehicles in the parking lot
– Look for festive marking (umbrellas, balloons, etc)
• Boards left behind will be discarded by CSSF.
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Tue - Fair Day to Awards
• 4:00PM – 5:00PM: MS Awards Ceremony
– Limited viewing access
– Bus back to LAX after MS AC
• We will have to miss the HS Awards Ceremony
– 8:05PM ETD, LAX to SJC
– Unknown traffic delays
– Chaperones & sponsored students require check-in
– Security delays
• Awards will be mailed from CSSF
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Agenda
• Fair Preparations
• Setup Day
• Fair Day
• Return to San Jose
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Return Flight - LAX to SJC
• Board bus to LAX after MS Awards Ceremony
• Luggage will already be loaded
• Chaperones & sponsored students need to get
boarding passes
• Grab dinner after passing security
• Southwest #991, departs 8:05PM, arrives SJC
at 9:10PM
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Safety
• Primary concern
– Students staying in different places
– Dependent upon self regulation
– Cell phone contact
• Must stay in the Science Center complex
• Notify chaperone when you leave the group
• 6th & 7th graders must be with a parent or
guardian.
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Miscellaneous Notes
• Our alias’: Silicon Valley, Santa Clara, Synopsys
• Main contacts
Lead Chaperone:
Bruce Kawanami
408-315-0750
[email protected]
CSSF Logistics Manager:
Craig Laughton
650-274-4776
[email protected]
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