registration information with printable forms

Report
OREGON JOB’S
DAUGHTERS
GRAND SESSION
2014
June 26-28, 2014
TABLE OF CONTENTS
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Event Schedule (DRAFT, changes may come)
General Information
Things to Remember
Hotel Information
Registration Information
Meal Package Menu
Forms
Room Maps
THURSDAY - GRAND SESSION
NOT FINAL
FRIDAY - GRAND SESSION
NOT FINAL
SATURDAY - GRAND SESSION
NOT FINAL
SUNDAY - GRAND SESSION
• Oregon room 8-12pm
o Coffee service
• Hotel Late Check out request for 1pm (those in the meeting)
• 6 GUESTS
NOT FINAL
GENERAL INFO (1 OF 2)
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Grand Session is June 26-28 and will be located at Red Lion Hotel Salem
Registration for 2014 Grand Session Requires 3 Forms
1. Registration Form
2. Meal Form
3. Hotel Reservation Form
All Registration forms are due by June 1st including full payment
 $25 Late fee will apply if postmarked after June 1st
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Late fee will be collected at Grand Session Registration, prior to receiving the Bethel
Grand Session Package
2014 Meal Package cost per person (full menu included in this information)
 $135 per person
 Including Dessert
 Formal Banquet is Plated (2 choices), all other meals are Buffet
Meal package per person attending all 3 days include (required)
 Thursday Dinner
 Friday Lunch & Dinner
 Saturday Lunch & Dinner
Individual pricing for each meal will be offered as well, for attendee’s that
only come for 1 or 2 meals, price will vary by meal (Lunch vs Dinner vs
Breakfast)
No Thursday Lunch is offered, however there is a restaurant onsite
GENERAL INFO (2 OF 2)
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Competitions start at 9:00am on Thursday
 Bethels should not feel pressured to come on Wednesday night
 Grand Bethel Installation is Saturday evening
 Followed by a Dance
Hotel Check in is 3pm
For Bethels choosing to check out on Saturday
 12pm Check-out time
 Luggage and personal items should be packed into your vehicles no later
than noon
Grand Session Package Includes:
 Convention & Registration Fees
 Meal Package which includes 5 meals: Thursday Formal Banquet, Friday
Lunch and Dinner, Saturday Lunch and Dinner
 Hotel guests receive full breakfast buffet included with your nights stay
 Competitions and Oregon Jobie Congress
 Installations & Dance
 Fun Night and Pool Party
 GGC Business Sessions
 Friendship & FUN!!!
THINGS TO REMEMBER
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Bring your current Dues card
If you are a Grand Bethel Officer or Choir Member don’t forget your
medallion and ritual
Bring your robe, headband, white shoes, white hose/knee highs, long
white slip, capes, crowns, bobby pins, and safety pins.
Medical Releases: Have each daughter and her parents complete 2
copies. Have one inside each chaperone’s vehicle.
NO OUTSIDE FOOD is allowed in the conference area–
NONE! This includes selling tables!

Cost of your Grand Session Meal Package includes the 19%
gratuity required by our contract.
HOTEL (1 OF 2)
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
Room Information
 $85 + 10% tax ~$93.50 per night
 Double Queen (Girls ONLY) or King with roll away (same pricing)
 Room rate include a Breakfast Buffet –
 Scrambled eggs, breakfast potatoes, fruit, pastries, muffins, orange
juice or coffee
ALL room reservations MUST be done through the Hotel Reservation Form
 DO NOT CONTACT THE HOTEL DIRECTLY TO RESERVE YOUR
ROOM
 In order to avoid being charged up front for the first day of your stay,
we are doing all reservations via the Hotel Reservation Form
 YOU will still need to contact the hotel AFTER the finalized reservation
form has been submitted to the hotel, to provide a credit card number to
guarantee your room
 Hotel may only be contacted AFTER June 10th, but BEFORE
June 22nd
 IF no Credit Card Number is provided to the Hotel prior to June
22nd, the hotel room WILL BE CANCELLED
 Red Lion Hotel Salem
 3301 Market Street NE, Salem, OR 97301
 Tel: 503-370-7888 | Fax: 503-370-6305
HOTEL (2 OF 2)

We have very limited 2 Queen bed rooms (max 4 occupants each)
 2 Queen bed rooms will be assigned to Bethels based on the number of
girls attending Grand Session
 2 Queen bed rooms will ONLY be assigned to girls for occupancy
 However, since 2 Queen bed rooms are so limited, some girls may
still need to use a King + Twin rollaway room
 ALL Adults will need to share King + Twin rollaway rooms (max 3
occupants each)
 NOTE:
 No rollaway will be provided or planned for unless noted on the Hotel
Reservation Form
 Due to the limitations, we reserve the right to move folks into King +
Twin rooms if needed - please complete the Hotel Reservation Form
with as much detail as possible to enable us to get everyone a bed to
sleep in, as close together as possible
REGISTRATION (1 OF 3)

This information is designed to assist you in filling out the
registration form

If you need further assistance, please contact



Registration for 2014 Grand Session Requires 3 Forms
1.
2.
3.

Registration Form
Meal Form
Hotel Reservation Form
All Registration forms are due by June 1st including full payment

$25 Late fee will apply if postmarked after June 1st


Sophia Kimball-Allen - Arrangements Chairman at (971) 998-7472
[email protected]
Late fee will be collected at Grand Session Registration
 Late fee payment must be provided, before receiving the Bethel Grand
Session Package that includes badges and the Grand Session Booklet
Please have your Daughters and adults make their checks
payable to your local Bethel
Bethels should then issue a SINGLE CHECK payable to the GGC of
Oregon for the entire amount due for all participants
 Exception is if you are an adult registering separately from a Bethel

REGISTRATION (2 OF 3)

The “Responsible Person” is the adult (usually the
Bethel Guardian) designated to pick up the packet at
the registration table at Session
Please include a telephone number for this person, in case we have
any questions
 The same form should be used for both Daughters and Adults
 Keep a copy of the completed form for your reference/records

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Name and Title: Please use your name and the titles by
which you wish to be introduced.
Delegate Code:
D: Job’s Daughter
C: Child (anyone under the age of 18 who is not a member of Job’s
Daughters)
 V: Voting Delegate (EBGC, PBG, PABG)
 N: Non-Voting (Adults attending session as chaperones, parents and
guests.)
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Additional Costs:


$10 - GGC Credential Fee – paid by all members of the GGC
$25 - Late Fee for registration postmarked after June 1
REGISTRATION (3 OF 3)

Refunds - Refunds will be allowed only if the Grand
Guardian Council is able to sell your registration
packet to another person.

Refund checks will be issued after Grand Session and only
with the approval of the Arrangements Chair
We are looking forward to seeing you at Grand Session.
Please call if you have any questions or concerns.
Sophia Kimball-Allen, 2014 - Arrangements Chairman
(971) 998-7472 or email: [email protected]
2014 MEAL MENU CHOICES (1 OF 2)
Meals included with Meal Package ($135)
Thursday Formal Dinner Banquet choices
Prime Rib
Slow Roasted, au jus & creamed horseradish
Hazelnut Chicken with Cranberry-Honey Glaze
Hand-breaded Chicken breast with savory sweet glaze
Veggie – Valley Grill Pasta
Ziti pasta in a zesty alfredo with hazelnuts, cranberries, parmesan and baby spinach
SIDES – Mixed greens with tomatoes, cucumber, shredded carrot and choice of Ranch or
Italian dressing and dessert
Friday Lunch
Hamburger Buffet
Tossed garden greens, creamy pasta salad, potatoes salad, grilled burgers (or Veggie
burger) with buns, grilled all beef jumbo hot dogs, baked beans, chips & fresh baked
cookies
Friday Buffet Dinner Choices
Smoked Brisket with Bourbon BBQ Glaze
Slow roasted and covered with a sticky sweet bourbon sauce
Chicken Alfredo
Chicken in a Garlic cream sauce served over chef’s choice pasta
SIDES: Mixed Green Salad, Fruit Salad with peach yogurt, seasoned green beans & seasoned
baby carrots, , dinner roll & dessert
2014 MEAL MENU CHOICES (2 OF 2)
Saturday Lunch Choices - All Job’s Daughters & Alumni Luncheon
Rogue River Picnic Buffet
Deli meats to include roast beef, honey glazed ham, smoked turkey, and
dry salami, assorted cheeses, assorted breads, pasta salad red potato
salad, tossed green salad with assorted dressing and fresh baked
cookies.
Veggie: Chipotle Veggie Wrap
Saturday Dinner Choices
The McKenzie River Buffet
Grilled chicken breasts, champagne salmon with hollandaise sauce,
roasted red potatoes, steamed garden vegetables, sliced fruit display,
mixed greens with assorted dressings, Italian pasta, vegetable
Crudites, assorted dinner rolls & assorted mousse cakes
Grand Session 2014
Registration Form
_____ of _____ Pages
Bethel Number: ________
Red Lion Hotel, Salem, Oregon - June 27-29
Registration forms and all fees must be postmarked by June 1, 2014, to avoid the $25 Late Fee
Please LEGIBLY PRINT or TYPE the information - This will be used to create your Badge for Grand Session
Please send all three Forms (Registration, Meal & Hotel Reservation forms) + Payment to:
Grand Session Registration @ 11364 SW Ironwood Loop, Tigard, Oregon 97223
The fees for registration are as follows
EX
Jobina Mick
The meal package includes Thursday Dinner, Friday Lunch and Dinner and Saturday Lunch
These are members of Job's Daughters; includes registration and convention fees
These are Jobie-to-be and any children under the age of 9
These are voting members of the GGC
These are adults who are not voting members of the GGC
PHQ
Director of Epoch, PGG
X
MM RP MYA ORA
X
X
X
D
C
V
N
X
GGC
Credentials
$35 Child/Daughter
$45 Voting/non
voting Delegate
$10/GGC
Member
$
$ 10.00
$ 135.00
45.00
Meals
Total Fees
Individual
Breakfast
$15
Title of Individual
Grand Session
Registration Fee
Individual
Lunch $20
Delegate Code
(indicate one)
Individual
Dinner $33
Place "X" in appropriate
columns
Name of Individual
(Please keep the same order of
names, on both this form & the
Grand Session Meal Form)
$135
$35
$35
$45
$45
Meal
Package
Session Meal Package (required*)
Daughter
CODE "D"
Child
CODE "C"
Voting Delegate
CODE "V"
Non-Voting Delegate
CODE "N"
Reg +
GB/GGC
Fee + Meals
$ 190.00
1
2
3
4
5
6
7
8
9
10
Total Count
Total Registration, Credential and Meal Fees
*Meal packages are required for attendees that are attending the entirity of Grand Session. We are offering Individual meal prices ONLY for those that are coming for a small portion of Grand Session.
Grand Session 2014
Meal Form
Bethel Number: ________
_____ of _____ Pages
Red Lion Hotel, Salem, Oregon - June 27-29
Registration forms and all fees must be postmarked by June 1, 2014, to avoid the $25 Late Fee
Please LEGIBLY PRINT or TYPE the information - This will be used to create your Badge for Grand Session
Please send all three Forms (Registration, Meal & Hotel Reservation forms) + Payment to:
Grand Session Registration @ 11364 SW Ironwood Loop, Tigard, Oregon 97223
To ensure the correct meals are given to each individual, please make sure the order of individuals is the same as on the GS Registration form
2
3
4
5
6
7
8
9
10
TOTAL COUNT
The McKenzie River
Buffet
X
Smoked Brisket with
Bourbon BBQ Glaze
Veggie – Valley Grill
Pasta
Hamburger Buffet
X
Rogue River Picnic
Buffet
Jobina Mick
MEAL CHOICES
Saturday Saturday
Friday Dinner
Lunch
Dinner
(INCLD)
(INCLD) (INCLD)
Chicken Alfredo
EX
1
Friday
Lunch
(INCLD)
Prime Rib
Name of Individual
(Please keep the same order
of names, on both this form
& the Grand Session
Registration Form)
Thursday Dinner (INCLD)
Hazelnut Chicken with
Cranberry-Honey
Glaze
BETHEL NUMBER
X
X
X
Dietary Restrictions
None
Grand Session 2014
HOTEL RESERVATION & ROOM SLEEPING ARRAIGNMENT FORM
Bethel Number: ________
_____ of _____ Pages
Red Lion Hotel, Salem, Oregon - June 27-29
Registration forms and all fees must be postmarked by June 1, 2014, to avoid the $25 Late Fee
Please LEGIBLY PRINT or TYPE the information - This will be used to create your Badge for Grand Session
Please send all three Forms (Registration, Meal & Hotel Reservation forms) + Payment to:
Grand Session Registration @ 11364 SW Ironwood Loop, Tigard, Oregon 97223
We have very limited 2 Queen bed rooms (max 4 occupants each), based on # of girls attending Grand Session , we have assigned ALL 2
Queen bed rooms BY BETHEL for girls ONLY. However, since 2 Queen bed rooms are so limited, some girls may still need to use a King + Twin
rollaway room. ALL Adults will need to share King + Twin rollaway rooms (max 3 occupants each). NOTE: no rollaway will be provided or
planned for unless noted below on the form. Due to the limitations, we reserve the right to move folks into King + Twin rooms if needed - please
complete this form with as much detail as possible to enable us to get everyone a bed to sleep in, as close together as possible.
BETHEL RESERVATION
EXAMPLE
BETHEL GUARDIAN
PHONE #
Room
Count
(1-10 or 11-20)
BEDS
OCCUPANT NAME
ADULT
YOUTH
SHARE
KING
(Y or N)
BETHEL GUARDIAN
SHARE
QUEEN
(Y or N)
ROOM
1
2
BEDS
KING
NAME
1
3
3
4
4
1
2
KING
2
TWIN
3
4
SHARE
KING
(Y or N)
SHARE
QUEEN
(Y or N)
X
Y
Y
X
Y
Y
Y
ADULT YOUTH
1
SUE SMITH
X
Y
2
MAVIS LORENCE
X
Y
Y
3
KELLY PLUM
X
N
NA
1
RICK SAIL
X
Y
Y
2
SHARON SAIL
X
Y
Y
4
1
2
SALLY MAE ROSE
2 LUELLEN FITZGERALD
1
PHONE # 541-555-5555
Jobina Mick
KING
3
3
3
4
4
1
1
LINDSEY TAVOR
X
Y
Y
2
BETH SMITH
X
Y
Y
3
SYNDEY ELLIOT
X
Y
Y
4
4
ROWEN DAX
X
Y
Y
1
1
VELMA KING
X
Y
Y
2
RAE FALLEN
X
Y
Y
3
SINA BENSON
X
Y
Y
4
SHANNON BLUE
X
Y
Y
2
QUEEN
4
3
2
3
4
QUEEN
QUEEN
5
QUEEN
URGENT MUST READ: Sophia Kimball-Allen will call each Bethel Guardian by June 10th to confirm room configurations. Once that
confirmation call is completed, rooms must then be guarenteed by credit card.
Whomever is paying for each room, must call Red Lion Salem @ 503-370-7888 and provide a credit card # to secure the room.
IF no Credit Card Number is provided to the Hotel prior to June 22nd, the hotel room WILL BE CANCELLED
THURSDAY MEETING ROOMS
Ritual
Meal Room
Ritual
Performing Arts
Performing Arts
Arts & Crafts
Ritual
Registration
Arts & Crafts
Bethel Selling
Tables & ALL
Registration
CAV Training
Oregon Room
Grand Secretary
Pool
20
6’ Competition Registration Tables
FRIDAY MEETING ROOMS
Ritual
Registration
Meal Room
Oregon
Jobie
Congress
GGC
Business
Meeting
Gather for
Grand Bethel
Ceremony
Fun Fun Fun
Oregon Room
Grand Secretary
Nearer My God to
Thee
Necrology Ceremony
SATURDAY MEETING ROOMS
Registration
Oregon Room
Grand Secretary
Meal Room
Ritual
GGC
Gather for
Installation
&
Grand Bethel
DANCE
SUNDAY MEETING ROOM
Oregon Room
Sunday Meeting

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