District/School Assessment Coordinator Training

Spring 2013 RMS
School Assessment Coordinator Training
Spring 2013 Computer-Based Tests
FCAT Mathematics Retake
FCAT 2.0 Reading Retake
Grade 5 FCAT 2.0 Mathematics
Grades 6, 7, 9, & 10 FCAT 2.0 Reading
The purpose of this presentation is to provide basic
computer-based testing information for the Spring
2013 RMS administration. This presentation does
not replace the training conducted by your district.
This presentation also contains a demonstration of
computer-based testing activities that will be
completed in PearsonAccess before, during, and
after the test administration.
Support Information
Where to find Support Resources
 www.FLAssessments.com/Spring RMS
– Spring 2013 Computer-Based Test Administration Manual (Spring CBT
– Spring 2013 Technology Coordinator Guide
 www.FLAssessments.com/AdditionalResources
TestNav Technology Guidelines
TestNav Early Warning System Reference Manual
Proctor Caching Guide
Infrastructure Readiness Guide
 www.FLAssessments.com/CBTTrainingResources
– Student Tutorials
– PearsonAccess Tutorials
– Technology Resources
 http://fcat.fldoe.org/fcat2/cbt.asp (FDOE website)
– Computer-Based Testing Overview
Support Information
Contact Pearson Support
• 1-877-847-3043 or [email protected]
Appendix C in the manual provides the following information:
• PearsonAccess
 User Accounts
– District assessment coordinators received instructions for setting up
user accounts from FDOE.
 Browser requirements
 Logging in for the first time
 Resetting passwords
• Training Center
 Test Setup Exercise
Appendix D in the manual is a CBT Test Administrator Quick
Reference Guide.
Administration Schedule and Timing
Testing Window
FCAT 2.0 Reading Retake
April 8 - 19, 2013
Two half-day sessions over
two days*
FCAT Mathematics Retake
April 8 - 19, 2013
Grade 7 FCAT 2.0 Reading
Grade 10 FCAT 2.0 Reading
April 15 - 19, 2013**
Two 70-minute sessions over
two days
Grade 5 FCAT 2.0 Mathematics
Grade 6 FCAT 2.0 Reading
Grade 9 FCAT 2.0 Reading
April 22 - 26, 2013***
Two 70-minute sessions over
two days
* Each FCAT 2.0 Reading Retake session may last no longer than half the length of a
typical school day.
** Make-up testing may continue through April 24
*** Make-up testing may continue through April 30
Administration Schedule, Cont.
• For the FCAT 2.0 tests, districts may schedule one or
more sessions per day, depending on school-level
• Any deviation from the schedule requires written
approval from the FDOE prior to implementation.
Accommodations Reminders
• TestHear accommodated forms (e.g., large print,
screen reader, color contrast, zoom, assistive
devices) are available for this administration. Any
student who requires an accommodated CBT
form will need to test using TestHear software.
• Paper accommodations are also available for the
• Students requiring administration
accommodations can test on the computer.
Training Test Administrators
• Test administrators may contact the school assessment
coordinator if the following occurs:
A student has not participated in a practice test.
A student has trouble logging in the first time.
A student cannot see the shading on the Test Group Code screen.
A test administrator does not have a Student Authorization Ticket.
A student’s name or student ID number is not correct (e.g.,
misspelled) on the Student Authorization Ticket.
A student is in the wrong test or the wrong accommodated form.
A test administrator is concerned that a student is unable (e.g., too
ill) to finish the test.
A student exits the test to finish later and logs out of the test
A student is in the wrong session.
Practice Tests (ePATs)
Students are required to participate in a practice test at
the school using the appropriate practice test script
posted on PearsonAccess.
• Practice test is delivered using an ePAT (electronic practice
assessment tool).
• ePAT is available for students to practice on their own.
• After participating in a practice test, students can request a
four-function hand-held calculator (FCAT Mathematics
Retake only).
• TestHear ePATs are available for students who will use
accommodated CBT forms (e.g., zoom, screen reader, color
contrast, large print, assistive devices).
Test Code vs. Test Group Code
Test Code
Test Group Code
A six-character code created by
PearsonAccess and printed on Student
Authorization Tickets and Session
Rosters. The Login ID and the test code
are required to log in to TestNav or
A unique four-digit number used to
identify groups of students tested
together, which is created by district
assessment coordinators or by school
assessment coordinators. The Test
Group Code is entered after the
Welcome screen and Testing Rules
Acknowledgment in TestNav or TestHear
and before students see the first
Required Administration Information
Students assigned to each test administrator’s room
Attendance information
Accommodations provided
Test group code
Signatures and dates for when secure materials are
received and returned
Session Roster can be used to record most (if not all) of
this information.
Session Roster
Seating Chart
Test administrators are asked to complete a seating chart for
each test session (they will need to complete two for FCAT 2.0
tests). The seating chart should indicate the front and back of
the room as well as include the following information:
• Room name/number
• Student names and their location in the room during testing
• Direction students are facing
• Date
• Time
• Subject tested
• Test Administrator’s name
• Names of proctors (if applicable)
• Test group code
• Session name in PearsonAccess
Student Authorization Tickets
• If the Last Name, First Name,
or ID number are incorrect, the
student cannot use the ticket.
• The ID number will show the
last five digits of the Florida
Student Number OR the last
four digits of the Social
Security Number and an X.
• If the Date of Birth is the only
incorrect field, the student
may use the ticket and the
birth date can be updated after
testing with the student
database manager.
Seal Codes
• 4-digit code for students to enter Session 2 on Day 2.
• One Seal Code per session that all students will enter
(similar to test group code).
• Available in PearsonAccess under “Authorizations.” Autogenerated in the system.
TestNav FCAT 2.0 Tests - Seal Code
• In Session 1, students will only be able to click “Next Section” from the item
review screen.
• TestNav will show 4 sections of the test with answered/unanswered
 Section 1 is the Welcome screen/Testing Rules Acknowledgment/test group
code section for Session 1.
 Section 2 contains questions for Session 1.
 Section 3 is the test group code for Session 2.
 Section 4 contains questions for Session 2.
FCAT 2.0 Tests - Seal Code
• The Session 2 Seal Code screen includes a stop sign and a place to enter the
seal code. Test administrators should not post the seal code until instructed
to do so in the script on Day 2.
FCAT 2.0 Tests – End of Day 1
Follow this sequence for FCAT 2.0 two-session tests:
1. On Day 1, at the end of the session, students will exit
the test on the Seal Code screen.
2. Students will remain in the same session in
PearsonAccess and must be resumed on Day 2. DO NOT
3. On Day 2, give students the same authorization tickets
and the seal code to sign back into the test. (The only
exception is if students are moved to a make-up
4. Students submit their test at the end of the session on
Day 2.
Test Materials for Students
• Student Authorization Tickets (secure materials)
• Pencil or pen
• FCAT Mathematics Retake
 Florida Computer-Based Testing Work Folders
 Four-Function Calculators
 Reference Sheets
• FCAT 2.0 Mathematics (Grade 5)
 Florida Computer-Based Testing Work Folders
 Reference Sheets
• FCAT 2.0 Reading (Retake, Grades 6, 7, 9, and 10)
• CBT Worksheet
• Reading Passage Booklet, if applicable
Items listed in italics are optional and can be provided by the school.
Other Before Testing Tasks
• Make arrangements for special program
students (e.g., district virtual school, FLVS).
• Assign proctors, as needed.
• Ensure appropriate test settings for each
• Train test administrators for students testing
with accommodations.
Student Comment Forms
• Student comment forms can be accessed at
• This feedback is important to the FDOE and the
contractor. Please encourage all test administrators to
have their students complete comment forms.
• Technology coordinators may create shortcuts to the
comment forms. If so, test administrators should be
updated on how students should access comment forms.
Creating Test Sessions
PreID Upload
• Districts were able to create sessions during the
PreID upload.
FCAT Mathematics—sessions will have the prefix MRT
FCAT 2.0 Reading—sessions will have the prefix RR2
Grade 5 Mathematics—sessions will have the prefix M05
Grade 6 Reading—sessions will have the prefix R06
Grade 7 Reading—sessions will have the prefix R07
Grade 9 Reading—sessions will have the prefix R09
Grade 10 Reading—sessions will have the prefix R10
PearsonAccess - Filters and Search Fields
Any column with this button
can be filtered.
• To filter data, click the symbol and enter the filter criteria.
The column will be filtered according to the search term.
Clicking on the column heading also allows you to sort the data in
descending or ascending order. Once the data is sorted, an up or
down arrow appears after the column heading.
Note: PearsonAccess will timeout
after 14 minutes of inactivity.
Demonstration – Before Testing
• Logging in to PearsonAccess (verify Test Admin)
• Verifying Student Information (Creating a Session,
Verifying Student Data, etc.)
• Deleting a Student
• Adding a Student
• Adding a Test Assignment
• Modifying a Class Assignment
• Verifying All Students are in Test Sessions
• Moving a Student to Another Session
• Removing a Student from a Session
• Assigning a Specific Form (Accommodations or Reading
Passage Booklet)
• Printing Authorization Tickets, Seal Codes, and Session
Demonstration – During Testing
• Starting a Session
• Monitoring Sessions
• Resuming Student Tests
Demonstration – After Testing
Marking Tests Complete
Invalidating Tests
Recording Accommodations
Stopping a Session
Note: Recording accommodations, invalidating tests, and
any updates to student information in PearsonAccess
must occur by 4:00 p.m. EDT on the final day of each
administration window.
Contact Information
Pearson Support
• 877-847-3043
• [email protected]
• Monday thru Friday, 7:00 am - 8:30 pm (EDT)
FDOE Bureau of K-12 Student Assessment
CBT Specialists
• Jenny Black, 850-245-9470, [email protected]
• Tracy Woodward, 850-245-0085, [email protected]

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