ERAS - Medical Student Resources

Report
Class of 2013
Residency Application
&
Matching Process
June 7, 2012
What’s on the Agenda?
•
•
•
•
•
Checking-in
– What to expect in Year 4
– Dispelling a few myths
– 4th Year Timeline
MSPE and Evaluations
– Timeline and structure
– Evaluations
– Letters of Recommendation
External Application Elements
– ERAS
– NRMP
– Early Match (CAS)
Upcoming Workshops and Support
– Upcoming Meetings
– Advice from graduates
Tutorials and FAQs
– ERAS
– NRMP
Checking In
What to expect…
Specialty Choice
• You won’t be positive about
your career choice until
after a couple rotations this
summer
• It is ok to change your mind
• You do not have to take
time off if you don’t know
yet
The Perfect Match
• There’s no “right way” to
match
• Follow your instincts
• Listen to the people you
trust
Dispelling a few myths…
Away Electives
• Do I have to do one?
• What if I change my mind
but already committed to
one on my schedule?
• When’s the perfect time to
do one?
AOA Elections
• What’s included?
• Who makes the decision?
• What happens if I don’t get
it?
Dispelling a few myths…
What does competitive mean?
How many applications do I
submit?
• How do I know?
• What resources are there?
• Can I become more
competitive?
• How many and to where?
• What are the “best”
programs?
• Should I have a back-up
plan?
Rank
10
Interview
10-20
Apply
40+
What works for UCLA students?
East Coast Programs
Brigham and Women’s
Boston Children’s Hospital
Emory University
Johns Hopkins
Massachusetts General Hospital
New York Presbyterian--‐Columbia University
New York University
Yale University
Southern and Midwestern Programs
Baylor School of Medicine
Emory University
University of Texas
Southwestern
Vanderbilt University
Wake Forest
Mayo Clinic
Northwestern University
University of Minnesota
University of Michigan
University of Wisconsin
West Coast Programs (non-CA)
University of Arizona
University of Colorado
University of Hawaii
University of Oregon
University of Washington
Academic
Record
LORs
&
Evals
Personality
What actually matters?
4th YEAR TIMELINE
Timeline
Timeline
Time Frames
Hard Dates
July-September Confirm career choice
July 1st
Register on ERAS
Purchase interview attire
September 15th
Take senior photo
Identify letter writers
Make spreadsheet for process
ERAS Opens
-First day to submit
application on ERAS
-Last day for faculty to
submit evals to the SAO
August
Input application
October 1st
MSPEs uploaded to
Register on NRMP
ERAS
Have 2+ LORs in the SAO
December 31st Last day to take Step 2
CV and PS drafted
January 15th
Rank lists open
July-September Meet with Drs.Parker/Calmes
February 22nd
Rank lists due
Sign-off on MSPE
March 11th
Unmatched notified
Have 3+ LORs in the SAO
Finalize CV and PS
*All students are required to be in LA
during Match Week and SOAP process*
October-January Interview Season
th
Match Day
Graduation checks in the SAO March 14
March 15th
Senior Scholarship Day
February-May
Electives to prepare for
residency
MSPE & Evaluations
What does an MSPE Look Like?
• All Medical Schools follow the AAMC guidelines to
format and submit their MSPE.
• All have the same headings and content.
For review of the guidelines:
https://www.aamc.org/download/139542/data/mspe.pdf
What goes into the MSPE?
• Unique characteristics (based on your input)
• Years 1&2 evaluations summarized in 2 paragraphs
– Does NOT include exam scores
• All of Year 3 evaluation comments (verbatim)
• Summary of academic progress (including gaps or
leaves of absence)
• Summary paragraph written by Dr. Parker
The Evaluation Section of MSPE
• Evaluations go in verbatim-remember, this is an evaluation not a
recommendation
• The only way to have comments revised on your MSPE is to have
the Clerkship Director submit new comments on ESS. ***THIS MUST
BE DONE WITHIN SIX WEEKS OF YOUR EVALUATION BEING
SUBMITTED TO ESS
– All Sub-I and revised comments must be submitted to the SAO
on ESS by September 15, 2012 in order to be included on the
MSPE.
– Jason and Meredith will not be able to make revisions or alter
your evaluations in any way during the MSPE review process
• Questions or concerns about evaluations should be discussed with
Dr. Parker, Jason, or Meredith before approaching Clerkship Director.
What Is Removed from the Evaluation?
• PDA logs
• Attendance (Unless it is an issue noted within the narrative of the
evaluation.)
• Nomination for a LOD (If you received one, it will be noted in bold at
the end of the evaluation.)
• Exam scores or percentiles
• References to graded presentations
• Physician/evaluator names
• Websites and journal citations
• Dates of Clerkships (the MSPE is written in chronological order)
How does the MSPE process work?
Spring :
Complete online MSPE Questionnaire - Done
June:
Mandatory Application Process Meeting - Now
July-September:
Meet with Dean Parker (appointments will be scheduled by SAO and assigned to you…if you
cannot make your assigned appointment time you will be rescheduled at the end of the list.
Again, don’t worry, every student will meet with Dr. Parker and have an MSPE completed and
released at the exact same moment, so it neither harms nor helps you to meet with him early
vs. late)
July 1:
Issued ERAS token by SAO to Mednet account – make sure there are no junk mail filters set
• All students (early match too) register on ERAS
How does the MSPE process work?
July-September:
Complete ERAS application, finalize CV and Personal Statement, begin to submit to programs.
August-September:
MSPE Editing Begins
• You are notified by SAO when your MSPE is ready for review… again, we will
ensure that you all have MSPEs completed before the deadline so do not worry
about this!
September 15:
Last day for faculty to submit evaluations to be included in MSPE, so schedule your Sub-I’s
accordingly if you want them included.
October 1:
MSPEs released automatically to all programs (National Deadline).
Letters of Recommendation
Letters of Recommendation
Overview
Who:
Faculty (MD or PhD)
Knows you well
Is well-known
What :
4 LORs total (1-2 from Year 3)
Medicine or Surgery
Any with LOD
When:
Ask in Year 3 and follow-up in Year 4
Where:
LORs are sent to the SAO and stored
until you need them
*Jason will email you when LORs are received*
Obtaining an LOR:
Logistics
1. Whenever possible, ask in person and ask in advance
– Allow at least 4 weeks for them to write-let them know your
deadlines/timelines
2. Ask if they can write a strong letter of
recommendation on your behalf.
3. Best to provide Letter Writer with your CV, Personal
Statement (rough draft), and with signed waiver form
– Waiver is found here: http://www.medstudent.ucla.edu/offices/sao/academic-career/documents/lorcoverus.pdf
ELECTRONIC APPLICATIONS
ERAS
NRMP
SF MATCH (CAS)
ERAS
https://www.aamc.org/students/medstudents/eras/
ERAS is comprised of four (4) main components:
1.
2.
3.
4.
MyERAS is the Web site where applicants complete their MyERAS
Application, select programs to apply to, and assign documents to be
received by programs.
DWS is the software used by the designated dean's office. From this
software, medical school staff create the ERAS electronic token that
applicants use to access MyERAS. They also use this system to scan and
attach supporting documents to the application, such as photographs,
medical school transcripts, MSPE, and LoRs. These documents are then
transmitted to the ERAS PostOffice.
PDWS is the ERAS software used by program staff to receive, sort,
review, evaluate, and rank applications.
ERAS PostOffice is the central bank of computers that transfer the
application materials from applicants and their designated dean's office
to residency programs.
How does ERAS work?
1. Applicants receive an electronic token from their
designated dean's office and use it to register with
MyERAS.
2. Applicants complete their MyERAS application, select
programs, assign supporting documents, and transmit
their application to programs.
3. Schools receive notification of the completed application,
and start transmitting supporting documents: transcripts,
LoRs, photographs, MSPE.
4. Examining boards receive and process requests for score
reports.
5. Programs contact the ERAS PostOffice on a regular basis
to download application materials.
ERAS TIMELINE
Mid-late June 2012
MyERAS User Guide is available. Google
“myeras user guide” periodically and it will
show up once available.
Schools may begin to generate and distribute
MyERAS tokens to applicants.
July 1, 2012
MyERAS Web site opens to applicants to begin
working on their applications.
Osteopathic applicants may begin selecting and
applying to osteopathic training programs only.
July 15, 2012
Osteopathic training programs may begin
contacting the ERAS PostOffice to download
application files.
September 15, 2012
Applicants may begin applying to ACGME
accredited programs.
ACGME accredited programs may begin
contacting the ERAS PostOffice to download
application files.
October 1, 2012
MSPEs are released to ACGME accredited
programs.
December 2012
Military Match
January 2013
Urology Match
February 2013
Osteopathic Match
March 2013
NRMP Match results will be available.
Supplemental Offer and Acceptance Program
(SOAP) starts Match Week 2013, for more
information see the joint SOAP document
from ERAS and NRMP.
May 31, 2013
ERAS PostOffice will close to prepare for the
2014 season.
NRMP
http://www.nrmp.org/res_match/yearly.html
National Residency Matching Service
• Results and Data: 2012 Main Residency Match
• 2012 Match Results by State, Specialty, and Applicant Type
• Program Results, 2008-2012
Lessons and advice from past grads…..
Some advice…
• No matter how smart or how well-respected someone is, they
don’t know you. Stay true to yourself, take your time deciding,
and don’t show all your cards at once.
• Pick a specialty because it makes you happy-not because
someone thinks it is more prestigious or just because you would
match in it.
• Interview lots of places and meet lots of people-this process
helped tremendously for fellowship applying
• Make UCLA look good and protect our reputation for future
applicants! Go to your interviews, never cancel last minute,
show up on time, and always be polite.
• Enthusiasm and sincerity worked better than anything else on
my application!
• Call us! We are here to help!
Upcoming Workshops and Meetings
SAO Sponsored Workshops
August What to do and NOT do on the Interview Trail
October Mock Interviews
January Rank Lists
College Workshops
Mock interviews, personal statements, interviewing—etc.
Grad Division Workshops
http://gsrc.ucla.edu/
Schedule a writing consultation appointment.
Email [email protected] or call (310) 267-4805
Questions?
Tutorials & FAQs
ERAS Tutorials
Application Worksheet (available before July 1)
– https://www.aamc.org/download/139512/data/worksheet.pdf (2012)
PowerPoint of MyERAS
– MyERAS 2011 Allopathic Applicants (not yet available)
MyERAS Tutorials
The following items are step-by-step demonstrations (not yet available):
– MyERAS Registration Tutorial
– MyERAS Account Tab Tutorial
– MyERAS Application Tab Tutorial
– MyERAS Documents Tab Tutorial
– MyERAS Programs Tab Tutorial
ERAS: UCLA Specific Information
ERAS: UCLA Specific Information
Select:
“Alpha Omega Alpha
Elections held in senior
year”
Drew students only
(UCLA Students are
BLS)
ERAS: UCLA Specific Information
ERAS: UCLA Specific Information
Drew Students
“Charles Drew
University”
UCLA Students
“David Geffen School
of Medicine at UCLA”
UCR Students
“David Geffen School
of Medicine at UCLA”
ERAS: UCLA Specific Information
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ERAS: UCLA Specific Information
Research,
Teaching,
Volunteer,
etc.
ERAS: UCLA Specific Information
ERAS: UCLA Specific Information
ERAS: UCLA Specific Information
ERAS: UCLA Specific Information
ERAS: UCLA Specific Information
ERAS: UCLA Specific Information
ERAS: UCLA Specific Information
Leave
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ERAS: UCLA Specific Information
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ERAS: UCLA Specific Information
SF Match (Ophthalmology)
http://www.sfmatch.org/
A Centralized Application Service (CAS) is required for
application to programs. Visit the "Steps" page for more
information. Learn more about CAS by navigating the
links on the left-hand side menu.
Step 1.
Pay $100 non-refundable
registration fee.
Step 2.
RegisterClick on "Login/Register" button
on the left-hand side menu.
Once registered you will gain access to view the Program
Directory and make your program selections.
SF Match
http://www.sfmatch.org/
Urology Match
http://www.auanet.org/content/homepage/homepage.cfm
Contact Information
ERAS
[email protected]
202-862-6264
NRMP
[email protected]
(202) 828-0566 or Toll Free 1-866-617-5838

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