Health Canada

Canada Border Services Agency and Health
Single Window Initiative
Trade Consultation Session
Pest Management and Regulatory Agency
Ottawa, Ontario
July 4, 2013
• Background on the Single Window Initiative
• Defining Success
• Opportunities
• Single Window Initiative Development
• Pest Management Regulatory Agency (PMRA)
• Current and future processes
• Additional data elements
• Enhanced Commodity Identification
• Projected benefits for Trade and PMRA
• Next Steps
• Questions and Answers
• The Canada Border Services Agency (CBSA) considers the
involvement of stakeholders in the design of the Single Window
Initiative (SWI) to be critical to its success.
• Trade Stakeholders have the opportunity to provide input and
feedback on:
• Integrated Import Declaration including data requirements;
• Proposed enhanced commodity identifiers;
• Border Process Modernization.
Single Window Initiative
CBSA-led initiative to provide trade with a single entry point for the advance
electronic reporting of import information required to satisfy CBSA and
Participating Government Agencies (PGA) requirements.
Involves the development of a more efficient, effective and integrated
approach to collecting and consolidating Government of Canada (GoC)
advance commercial information required on all imported goods.
Responds to calls for action by the trade community to simplify processes at
the border by reducing paper burden and integrating PGA requirements into
current CBSA import processes.
Provides integrated solutions for commercial processing that balance the
needs of the GoC with today’s globally competitive business environment.
Defining Success
A more integrated border process whereby:
Canada and the US achieve an increased measure of data
harmonization for imports into both countries.
Traders are provided with a single window in each country
through which they can electronically submit all information to
comply with Customs and other government import regulations.
Data requirements are converted to electronic form using
Customs import data collection mechanisms, minimizing the
requirement for paper requirements in the import process.
Improved trade facilitation and increased efficiency are achieved
through the use of electronic data interchange.
• Perform a review of regulatory requirements with
emphasis on modernizing how and when regulatory
requirements are applied;
• Centralize import data collection and share data
with departments and agencies.
• Involve trade in the design in order to capitalize on
current trade practices and business solutions; and
• Modernize business processes for the importation
of regulated goods.
Business Process Modernization
Better quality, more accurate and more timely information
collected through the IID will:
• Eliminate manual and paper-based processes required for
border compliance;
• Convert border processes to electronic format;
• Allow PGAs to more accurately and efficiently identify
their regulated shipments; and
• Move compliance verification activities to an appropriate
point in the import process (e.g. post-border), allowing for
expedited border processes.
Integrated Import Declaration
• The IID will be developed as an Electronic Data Interchange (EDI)
• Enhance existing CBSA release processes to include all
Government of Canada (GOC) data required for the
importation of commercial goods;
• Include only data that is essential to make border-related
• Eliminate the requirement for paper documents at the
border where possible;
• Enable trade to use product identification methods
available within their supply chains;
• World Customs Organization (WCO) compliant; and
• Aligns with CBSA eManifest ATD requirements.
IID Benefits
Transmission of PGA import data through IID provides benefits to Trade
and Government through:
– Elimination of presentation of paper License, Permit, Certificate or Other
(LPCOs) at Border;
– Elimination of redundant data; e.g., no longer need to identify Importer of
goods multiple times through various processes (Permit application,
CBSA import process, permit verification, post-border verification);
– Meet verification of Licenses/Certificates (e.g., Establishment Licences,
Market/Product Authorization) requirements by presentation of data
element(s) in IID; and
– Improved data quality resulting in more certainty at Border
• Issuance of RFIs to allow re-transmission and acceptance prior to the goods
arrival at Border.
Import Data Elements
• Data elements include the CBSA Release and Participating
Government Agencies (PGA) Admissibility / Release
• No new information will be required beyond that which is required
today in the importation processes
o Ongoing analysis is anticipated to lead to a further reduction.
• The PGA requirements are in most cases commodity-related (e.g.
commodity lot number, commodity physical state, etc.).
• New fields have been included to capture authorization
information where still required (e.g. permit number, license
number, etc.).
• Fields to capture commodity identification enhancements.
Business Processes Improvements
Using the IID for the pre-arrival collection of import permit
• Eliminating a separate permitting process.
Verifying pre-approved authorizations for permits and licences.
• Validating a permit / license / certificate number through the
Pre-arrival admissibility recommendations on IID information
referred to HC/PHAC for referral.
Post-border review for compliance.
SWI Electronic Commerce Client Requirements
• The SWI IID ECCRD provides external system users
with comprehensive information of requirements related
to the Electronic Data Interchange (EDI) SWI IID system
SW Project background, goals, etc;
Business Rules and Transmission requirements;
Data Element Glossary;
IID GOVCBR message structure;
Data maps inbound/outbound (Message Implementation Guide)
• XML and EDIFACT formats;
– Technical systems requirements;
– Certification and Testing requirements.
Product/Goods Identification Opportunity
• Identifying goods using internationally accepted, wellmaintained and industry-accessible identifiers will benefit
both PGAs and trade.
• More accurate identification of goods allows PGAs to
facilitate low risk shipments across the border.
• Sector-specific identifiers are being considered such
– Global Trade Item Number (GTIN)
– Chemical Abstract Service Registry Number (CAS)
– Taxonomical Serial Number (TSN)
• It is anticipated that multiple identifiers may replace
existing permit information and reduce the overall
amount of data required by industry at the border.
Pest Management Regulatory Agency
Pest Management Regulatory Agency
• Health Canada’s Pest Management Regulatory Agency
(PMRA) is responsible for pesticide regulation in
• Pesticides are stringently regulated to ensure minimal
risk is posed to human health and the environment.
• Pesticides are regulated under the Pest Control Products
PMRA - Current Import Requirements
All pest control products imported into Canada must meet Canadian standards
and must bear the Canadian Label.
Pest control products must undergo an assessment by PMRA before they are
eligible for registration in Canada.
• Registered products are assigned a Pest Control Product Registration number.
Importations of many pest control products require a paper based Form 6018
(Declaration by Importers of Controls Products) which must accompany the
shipment into Canada.
A GROU import certificate, Form 6200, is required for all importations of GROU
approved products and must accompany the shipment into Canada.
• A GROU approved container label must accompany the shipments.
Importers do not provide PMRA any documentation for the importations post
PMRA Benefits
The Single Window will validate, pre-arrival, the required data elements for the
importation of goods regulated by PMRA including:
• the pest control registration number;
• research authorization number;
• research notification certificate number;
• own-use certificate numbers; and
• inclusion of the CAS registry number as an enhanced commodity ID.
This will eliminate the need for the importer to provide paper copies of the Import
Declaration (PMRA Form 6018) and GROU Import Certificate (PMRA Form 6200).
Single Window will validate scheduled and exempted products against the Pest
Control Product Regulations (PCPR).
• These classes of pesticides are exempt from registration.
Single Window will assist the PMRA, through digital imaging, with verifying
information before the shipment arrives at the border.
• An electronic image of label information may be included in the IID.
Trade Benefits
• Eliminate the need for the importer to provide a paper copy of the
Import Declaration (Form 6018).
• Eliminate the need for the importer to provide a paper copy of the
GROU Import Certificate (Form 6200).
• Timelier release recommendations by validating information
against enhanced commodity information.
• Allow for electronic notification to the importer when a shipment
has been referred for detention.
IID Business Views
The IID Message structure consists of three main levels:
• Declaration Level:
– used to provide information that pertains to the entire declaration/document.
• Goods Group Level:
– to provide "shipment/invoice " level information that pertains to various defined
pieces of the information found at lower levels of the message structure, such as
Commodity/line level information.
• Commodity Detail Level:
– to provide the traditional "line level" goods item detail.
• The IID message structure aligns with the CBSA’s eManifest ATD
message structure to support CBSA commercial process
modernization efforts.
PMRA IID Business View
IID Business Glossary
IID Business Glossary
• The ECCRD contains a business glossary of data elements
providing information on the CBSA names/definitions, WCO
names/definitions and conditions of use.
Code supplied Message Code indicating the
by the
Function, function of a
originator to
identify how
the transaction
is to be
Conditions of
M = Mandatory
C = Conditional
O = Optional
Code 1 = Cancel
Code 9 =
Code 4 =
Code 5 = Amend
PMRA Data Elements
In addition to the CBSA release requirements that exist today, the IID for
PMRA regulated goods will include the following PMRA required data:
•CAS Number
•Certification Document
•Certification Number
•Guaranteed Concentration
•Product Description – Active
Ingredient Guarantee
•Quantity – Unit Size
•Product Description – Active
Ingredient Name
•Registration Document
•Label Image
•Product Description – Product
•Manufacturer Name
•Purpose of Importation
•Manufacturer Address
•Quantity – Unit Type
•Registration Number
•Research Authorization
•Research Authorization
•UNDG Code
Enhanced Commodity Identification
• The PMRA’s requirement is to receive better
information specific to identifying a
commodity/product beyond the HS code.
• The PMRA is proposing the use of a Chemical Abstracts
Service (CAS) Registry Number as a commodity
• Better commodity/product identification reduces the
amount of information required during the import
Next Steps
• Review and discuss the data requirements and border process reengineering with your industry members.
• Address questions and comments regarding PMRA import
requirements to Vital Hagenimana.
• Address questions and comments regarding the new PMRA
border process to Marnie McKinstry.
• Continue to support SWI and its consultation activities.
SWI Contacts
Marnie McKinstry
CBSA A/Manager - SWI Business Design and Development
email: [email protected]
Katherine Jenkins
CBSA A/Manager - SWI Trade Consultations
email: [email protected]
David Pellmann
HC/PHAC Project Director - SWI
email: [email protected]
Terry Byars
CBSA Senior Program Advisor - SWI Business Design and Development
email: [email protected]
Single Window Generic Mailbox:
[email protected]

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