2014 Workshop_Procurement-Dispatch

Report
2014 FIRE PROCUREMENT
DISPATCH UPDATE
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R6 MOB GUIDE REMINDER
Chapter 20
Ordering Considerations
In the event VIPR DPLs are exhausted and/or the closest available VIPR DPL resource is
estimated to travel 10 or more hours to the incident, orders for the following resources
should be returned to the local unit and attempt to be hired locally via incident-only EERA:
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Potable Water Truck
Gray Water Truck
Refrigerated Trailers
Heavy Equipment (Dozer w/transport & Excavator w/transport)
Misc. Heavy Equipment (Feller Bunchers, Masticators, Skidders, Road Graders)
Fuel Tenders
Chippers
All other VIPR resource orders should be placed with NWCC when the DPLs are exhausted.
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AVIATION - HELICOPTERS
• R6 CWN Type III Helicopters
• Year 4 of 4
• Status Quo
• R6 Exclusive Use Type III Helicopters
• New Awards Pending
• 4 Bases: John Day, Prineville, Wenatchee (2)
• Short Haul Capability for Wenatchee (1) and John Day in
2015
AVIATION – LIGHT FIXED WING
• CWN Light Fixed Wing
• Year 2 of 4
• Air Attack
• LaGrande & Wenatchee – Year 3 of 3
• Redmond & Klamath Falls – Year 2 of 3
• MAPs extended from 70/75 days to 120
VIPR UPDATE
• New Regional IBPAs:
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Fuel Tenders
Heavy Equipment
Mechanic w/Service Trucks
Fallers
• New National IBPAs:
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•
•
•
Commo Trailer
GIS Trailer
Office Clerical Trailer
Helicopter Trailer
• Rollovers Ongoing
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ENTERPRISE BPA
New BPA in place, no significant changes.
Dispatch:
• Please monitor AD & Employee orders to ensure
documentation is submitted to FACT
• Package needs to be started & returned by Host Center
• Host Center sends payment package to FACT
Tracking Sheet – see handout.
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LAPTOPS
• Smartsource BPA renewed
• Ipads added
• No other changes
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TRAINING SCHEDULE
• ICPI Refresher – April 16-17 (8 hours)
• Dispatch Road Show and Fire Purchasing:
May 6 – La Grande OR
May 7 – Wenatchee WA
May 13 – Portland OR
May 14 – Roseburg OR
May 15 – Prineville OR
Dispatch Updates
Fire Purchasing Training
0900 to 1130
1230 to 1630
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ITEAM
History
• Created in 2009 for the Forest Service Region 6
• Replaced decommissioned EERA Database
• Primary Purpose – “source list” for non-VIPR
resources
Target Audience:
• Dispatch
• Procurement
• Fire & Aviation Mgt. (FAM)
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ITEAM
Current Scope:
• Master List
• EERAs
• Dispatch
• Contractor Employee Quals
Changes for 2013:
• None!!!
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ITEAM
Getting Access:
• Handout
• Available at:
http://www.fs.usda.gov/goto/r6/workingtogether/c
ontracting/fact
- Access Guide in both CO & Dispatch
Resources links
Roles:
• Dispatch – Read Only
• CO
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MASTER LISTS
Optional source for locating resources:
• Primary source for drivers, toilets, handwash stations,
& tents.
• Should consider these before open market
• Alternative to mob’ing IBPA resource that cannot
meet date/time, but –
• Cannot be used in lieu of IBPAs!
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MASTER LISTS
Master Lists are:
• Generated by FACT
• Already negotiated
• SAM validated
Master Lists are not:
• Signed preseason
• Binding
• Numbered
New vendors/sources should be sent to FACT
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DISPATCH TAB
Primary Function = locate Master List resources
• Review Search Options
Selecting a Resource:
• No DPL or formal selection process
• Consider:
• Price
• Proximity
• Date/Time Needed
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EERA
• Remember these are incident-only!
• Requires new EERA for each incident
• Master List is not signed
• Note: When the EERA is issued it includes all resources on
Master list
• EERA will require both Gov & Kr signature each
order/incident
• Cannot reassign EERA
• New incident = new EERA
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EERA
Procurement & Dispatch need to coordinate local
process
Options:
• Dispatch can generate unsigned EERA in Dispatch
Tab
• Still needs signature to be valid
• Work with local unit to develop process
• Procurement or Buying Team manages EERA
process
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EERA
Email Option:
• Can email unsigned EERA directly to vendor from
ITEAM
• Help facilitate signature process
• Keeps record of orders
• Will not save changes/edits in ITEAM!
• Maintain hard copies as needed
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EERA ATTACHMENTS
Attach the following:
• General Clauses to EERA
• Wage Determination
• R6 Supplemental Terms & Conditions
• Vendor Code Information Sheet (if not in SAM)
Attachments available at:
1.
R6 Website:
http://www.fs.usda.gov/goto/r6/workingtogether/co
ntracting/fact
2.
Documents Tab in ITEAM
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QUESTIONS?
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