OVCSA - UP Office of the Vice Chancellor for Student Affairs

Report
'Kahusayan at karangalan
sa paglilingkod sa sambayanan'
UP Diliman Programs and Services for our Iskolars ng Bayan
Prepared by the
Office of Counseling and Guidance (OCG), Office of Student Activities (OSA),
Office of Student Housing (OSH), Office of Scholarships and Student Services (OSSS)
Student Disciplinary Tribunal (SDT), University Food Service (UFS),
Diliman Learning Resource Center (DLRC), National Service Training Program (NSTP)
and the Office of the Vice Chancellor for Student Affairs (OVCSA)
for the
UP Diliman Chancellor’s Convocation
February 20, 2013
Mission Statement of the
Office of the Vice Chancellor for Student Affairs (OVCSA)
(From the OVCSA Strategic Planning held in August 2011)
Creation of a nurturing, enabling, empowering environment, through
sustained and responsive program and services that :
 Promote the rights, welfare, and well being of our students
 Develop their capacity for transformative leadership and the participatory
governance .
 Instill the values of social responsibility, social involvement
 Help them actualize the mission UP as a National University ‘honor and
excellence in the service of the Filipino people’
'Kahusayan at karangalan
sa paglilingkod sa
sambayanan ‘: The UPD
Promoting Participatory
leadership and
governance and
Programs and Services for our
Iskolars ng Bayan
social responsibility
(OVCSA , January 2012)
Promoting Social
Responsibility/social involvement
Transformative Leadership
Responding to
Participatory governance
Psycho-emotional wellness
Socio-economic Needs
Organizational mgmt
and sustainable lifestyles
Student housing
Basic life skills
Nutritious & affordable meals
‘Adaptability’ skills
Scholarships
Counseling and Guidance
Socialized tuition fee
Support to
Peer Counselors/Facilitators
Other forms of financial support
Academic Work
Crisis Intervention
(SA/GA)
Tutoring services and mentoring
programs
Enrichment programs
Student Recognition Programs
Promoting Participatory Leadership and
Governance and Social Responsibility
Summit of Student Organizations
 Office for Student Activities (OSA) conducted a UPD
wide summit for university-wide and college based
organizations in 2011
 It became a venue for all organizations to discuss current
problems and situations as well as possible solutions.
Inter-Fraternity – Sorority Summit



A fraternity and sorority summit was conducted in
October 2012 to recognize the significant contributions of
fraternities and sororities to the university.
Its main objective is to help promote peace in the UPD
campus and establish camaraderie and genuine sisterhood
and brotherhood across fraternities and sororities
A peace manifesto was signed by the representatives of
different fraternities and sororities in UP Diliman
OVCSA and OSA’s
Parangal sa mga Natatanging Samahan
na Naglilingkod sa Bayan
(Launched in February 2012)
UP ECONOMICS
SOCIETY’S
PROJECTHANAN
UP Economics Towards
Consciousness’ (ETC)
Consciousness Raising
Activities
UP Cursor’s Tip Wizard
at Malaya Elementary
School
‘Paglilingkod sa Bayan’
Talks by UPD Alumni during the
University Job Fair (UJF) College
Tours of the USC and OCG
(started with the January 2012 UJF )
OSA Website
 Through the OSA the policies, guidelines,
requirements, reminders, forms, information and
contact numbers of university-wide orgs info
became available online for easy access by UPD
students and those from other colleges and
universities.
Samu’t Sari
Hosted by word press, this OSA
publication site is used to disseminate
information regarding the incoming
activities of the office and other
programs that were held by the office.

UPD NSTP Coordinating Office
1. The UPD NSTP Office initiated a framework setting for UPD
NSTP through the TATAK UP concept in drafting the UPD
NSTP Office Structure and Guidelines and the UPD NSTP
Common Module.
2. Taking into consideration the current NSTP UPD Guidelines
and the latest NSTP IRR amended in 2009, the UPD NSTP
Office drafted the proposal for the formal establishment of the
UPD NSTP Office.
3. The UPD NSTP Office drafted the NSTP Common Module
for UPD, as required by the NSTP Law.
UPD NSTP PROJECTS:
Shaping Tatak UP through Community service
 To gather proposals and
recommendations from the
ground level, the UPD NSTP
Office initiated a consultative
workshop on the UPD NSTP
Guidelines and Common
Module held on January 28-29
and February 4 2013, entitled
Shaping Tatak UP Through
Community Service
 Discussions and resolutions on
The UPD NSTP Office
Proposal and the UPD NSTP
Common Module were made
during the said
consultation/workshop
UPD Disaster Response
Center
 In response to the HABAGAT disaster
the UPD NSTP Office drew up a
Three Phase Disaster Response and
Preparedness Plan – TULONG OBLE.
 Along with the Office of the ViceChancellor for Community Affairs,
Office of the Vice-Chancellor for
Student Affairs and the All-UP
Worker’s Union, the UPD NSTP
Office established and headed the UP
Diliman Disaster Response Center
(UPDDRC)
 Despite limited resources, the
UPDDRC was able to service 300-500
affected families in and outside
campus who were affected by the
Habagat, but most of all initiated the
collaboration amongst the various UP
Academic Units and other units
concerned in the university.
Promoting Participatory Leadership and Governance and
Social Responsibility among our students
 2012 UPD Student Code of Conduct
Prepared by a drafting committee composed of the UCSOAW,
OVCSA, UP Student Regents of AY 2011-12, UPD USC Officers
of AY 2011-12, 2012-13, Representatives of the 2010 Student
Code drafting committee and involved a long process of consultation
with student councils and student organizations
Salient Features:
- Provides for simultaneous handling of cases resulting to speedier
resolution of cases
- Provides for student representatives in the Adhoc disciplinary
hearing committees, except in cases of intellectual dishonesty
Promoting Participatory Leadership and Governance
and Social Responsibility among our students
 2012 UPD Student Code of Conduct
Salient Features
- Student’s right to counsel is underscored
- Hearing procedures shall not be bound by technical rules of court
and shall be summary in nature
- Use of Alternative Dispute Resolution when appropriate
- Employs corrective measures rather than sanctions or punitive
measures. Community service will be used as a form of ‘corrective
measure’
The draft 2012 UPD Student Code of Conduct has been approved by
the UPD University Council (with a few modifications) and will be submitted to
the BOR for approval.
Promoting Participatory Leadership and Governance
and Social Responsibility among our students
 Proposed UPD Student Manual, which will include
- A section on the Declaration of Rights and Responsibilities of Students prepared by
the 2011-12 USC, 2011-12 OSR in cooperation with the OC and the OVCSA
- 2012 Code of Student Conduct as approved by the UPD University Council
and the Board of Regents
Promoting wellness and sustainable lifestyles
among UPD students through…
…. the OCG and CHK Wellness Program for student athletes
which was started in June 2012.
Wellness programs of the OCG and the DGO
for the Student Residence Halls
 Re-assigning In-house Counselors in the Dorms
 Staff Development program for the Residence Hall Staff and
Student Resident Assistants (such as the three-day seminar
workshop entitled ‘ Effective Helping Skills’ for Dormitory
Managers and House parents by the OCG)
 Peer Facilitator Program
 Gender Sensitivity Training for Dormers and
Residence Hall Staff
Providing Nutritious and Affordable Meals





Value meals @ P 50.00 at the
Grille Canteen of the
University Food Service
Discounted food orders for
students activities/student
organizations
Meals for Student Athletes
( w/ specific Dietary
Prescriptions prepared by the
University Health Service)
Bakery and Student Meal
Outlets at the Centennial Dorm
Return of Food Service at the
Dorms (starting with the
Kalayaan Dorm in 2013)
DILIMAN LEARNING RESOURCE CENTER
Provides FREE GROUP TUTORIALS
Chem 16
Free
one- on- one
tutorials
Math 17
International Students Program
of the Office of Student Activities (OSA)
 The processing of visa and i-card was once again designated to OSA as
a part of its service to the UPD International students
“Kumustahan 2012”
Chancellor’s Reception
 The Chancellor’s Reception was once
again held after years of hibernation
 It aims to allow the International
students to meet the different officials
of the University and to meet the
Chancellor himself.
Improving our Student Residence Halls through
the P50 M CHED Grant
RESIDENCE HALL
Rehabilitation of Residence Halls from
CHED GRANT 50M FY2012
AMOUNT
ILANG-ILANG
Re-piping of water lines and renovation of CR and
ceiling works
8,000,000.00
IPIL
Renovation of Ipil Residence hall phase II
3,464,077.67
KALAYAAN
Re-piping and renovation of CR + bathroom
11,449,500.00
KAMAGONG
Repairs/Renovation of leaking
3,000,000.00
KAMIA
Renovation of rooms and re-painting
2,000,000.00
MOLAVE
Renovation of ceiling, re-roofing, drainage and repainting
6,000,000.00
SAMPAGUITA
Rehabilitation of corridors walls and fabrication of
residents lockers
4,500,000.00
SANGGUMAY
Re-roofing and Re-painting
3,000,000.00
YAKAL
Re-roofing and Re-painting
8,500,000.00
OSH Committee on Supplies and Utilities regularly monitors UTILITY
and supplies EXPENSES to promote efficient use of resources
(based on the average of 3 months)
OSH Quick Reaction Teams
₱776.46
₱688.83
₱678.09
₱606.93
₱409.97
₱353.73
ILANG-ILANG
KALAYAAN
1956
MOLAVE
SAMPAGUITA
1975
1957
YAKAL
CENTENNIAL
1948
1962
2010
Improving UPD’s financial assistance programs
• Improved information dissemination on the various Financial Assistance Programs
of UPD (through the OSSS Website, posters, regular coordination with College
Secretaries and OSAs)
•
Online access of OSSS student records to facilitate process of applying or
renewal of their scholarship grants during the registration.
• Setting up of special student financial assistance programs, such as:
 Short Term Cash Loan – funds donated by private donors
 CHED Safe Loan
 Special Financial Assistance Program (Adopt-a-Student Program) – with support
from private donors
Increasing STFAP beneficiaries in the last 5 years
Source: Office of Stcholarships and Student Assistance , UP diliman)
BRACKET
SCHEME
A
B
C
D
E
E1
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
42
187
745
151
66
36
254
1409
272
112
20
181
1099
706
17
224
1371
969
26
291
1606
1197
65
345
1827
1229
173
256
299
328
83
74
122
107
E2
1
2
3
4
5
6
7
8
9
8
4
25
50
98
65
45
16
124
4
1
10
27
51
31
26
6
44
2
1
6
13
19
17
11
0
29
1
1
2
3
12
5
3
1
8
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TOTAL
1626
2283
2360
2947
3541
3901
GRAPH PRESENTATION OF STFAP DATA UP DILIMAN & UPEPP FROM 2007 TO PRESENT
(RECIPIENTS ONLY)
4000
3500
3000
2500
2007-2008
2008-2009
2000
2009-2010
2010-2011
1500
2011-2012
2012-2013
1000
500
0
Distribution of STFAP Beneficiaries
(Source: Prof. Richard Gonzalo, OSSS OIC, 2011-2012)
Distribution of STFAP Beneficiaries
80%
70%
60%
50%
40%
30%
20%
10%
0%
2007
2008
2009
2010
2011
A
4%
2%
1%
1%
1%
B
16%
12%
8%
8%
8%
C
62%
67%
49%
47%
45%
D
13%
13%
31%
33%
34%
E
6%
6%
11%
11%
12%
Increasing number of granted STFAP Appeals in
UP DILIMAN/UPEPP (2007-2012)
AY
NO. OF
APPEALS
GRANTED/
REBRACKETED
NOT
GRANTED
2007-2008
295
177
118
2008-2009
278
172
106
2009-2010
208
155
53
2010-2011
238
187
51
2011-2012
311
258
53
2012-2013*
395
236
25
As of 5 February 2013
PENDING
134
On-going Critical Review and Reform of the STFAP
• STFAP Reform proposal presents amendments in the STFAP brackets, benefits
(living allowance and academic allowance), bracket assignment process
(decentralized process; simpler but more accurate indicators), bracket verification
process, STFAP support system
• On-going series of Public Forum and Consultation in the various Constituent
Universities on the STFAP c/o the OVCSA/OSAs, OSSS, OSR and the Student
Councils. These public consultations are aimed at presenting the STFAP Reform
proposal to students, administrators and staff in the various CUs as an immediate
response to problems arising from the current implementation of the STFAP as
well as explore other strategies and programs that will truly democratize rather
than commercialize education in UP and other SUCs
Evolving strategies for effectively identifying and analyzing
the needs of students
Intake Interview conducted by the Office of Counseling and
Guidance (OCG) for
* UPCAT qualifiers
* VAAS Applicants
* Certificate Programs
Objective: to get to know the student’s needs, fears, study habits,
emotional and financial difficulties, and other concerns and challenges they
face in the various aspect of their lives. Results will be used to
develop appropriate, proactive and sustainable interventions by the OCG a
as well as the other offices under the OVCSA.
Pagkalinga at
Pagpapaunlad
sa Kawani ng Bayan:
OVCSA Staff
Development Program
Skills dev for leadership
and social involvement
Promoting Social Awareness
Leadership development
Organizational Development and
Management
Responding to
Socio-economic Needs
Security of Tenure
Decent wages and staff Benefits
Promoting workers’ rights
Support to
Career/Professional
Development
Staff Development for Professional
Skills Dev
Staff Recognition Programs
Psycho-emotional wellness
and sustainable lifestyles
Basic life skills
Time and resource mgmt
Counseling for Students
Peer Counseling
Crisis Intervention
1) Organizational Development of OVCSA and all offices under OVCSA
* Strategic Planning of all offices in 2011
* Joint Annual Assessment and Planning, Staff Development and
Team building activities for all offices under OVCSA in 2011 and 2012
* Monthly meeting of the OVCSA Management Committee which is composed of the
the VCSA and all the Directors/Coordinators of Offices under OVCSA
* Monthly ‘Kapihan sa Kalayaan’ (beginning 2012) – two-hour issue discussion and skills
development
sessions for the staff of offices under OVCSA
* Staff are encouraged to attend seminars and conferences (within and outside UP)
that are relevant to their work
* VCSA attends staff meetings and/or holds consultation meetings with the staff of offices
under OVCSA
2) Promoting Staff Welfare
* 7 Deviated Items in the Office of Student Housing (OSH) were corrected
* 19/36 Items of the Office of Student Housing (OSH) that have been unoccupied for a
long time are currently being filled up. This is in line with on-going efforts to provide
security of tenure among our staff.
* Promotions: 4 OSH Staff, 1 UFS Staff, 1 SDT staff
* 3 Newly hired staff (supervisory positions) in UFS
Iskolar ng Bayan
Naglilingkod sa Bayan!

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