Risk Management Training - Student Organizations

University of Mary Hardin-Baylor
Risk Management
Student Organizations
Risk Management
Risk Management is the process of considering the potential risks
to Students and the University, as well as identifying ways to
avoid the dangers of activities.
Texas law requires universities to provide risk management
training to participants of student organizations
Risk Management
Presidents have until October _8 ,2014 to present the
Risk Management PowerPoint to their membership.
An attendance log certifying membership attendance of
the Risk Management PowerPoint presentation should
be submitted by October _10__, 2014 before 5pm.
Types of Risk
Example: Injuries from physical activities, injuries from travel related
Example: Negative publicity for UMHB, your organization, your advisor
and/or the venue where you are holding event.
Example: Causing a participant at your event to feel alienated or
negatively impact the feelings of a member or members of the UMHB
Types of Risk
Example: Things that can negatively impact the
fiscal stability of your organization and/or other
organizations financially supporting your event.
Example: Things which may cause property
damage and/or prevent event from being held;
 bad weather
 not enough space for the number of participants
 lack of equipment or materials needed for the
Types of Risk
Example: Personal information must be maintained
confidentially under various laws to protect individuals.
FERPA – Family Education Rights & Privacy Act
If you have any questions, contact the Office of Student Organizations at 254-295-5402 or Safety Dept. at 254-295-8635
Instructions for completion
Step 1: Choose an event your organization plans on conducting.
Step 2: List all event activities that are associated with the event.
Step 3: Thoroughly identify any potential risks.
Step 4: Brainstorm with various event stakeholders to try mitigating any identifiable risk.
Name of Event: ____________________
List of Special
Types of Risk
Types of Risk:
A– Likely to occur immediately or in a short
period of time, expected to occur frequently.
B– Probably will come in time.
C– May occur in time.
D– Unlikely to occur.
Method to
Manage Risk
I– May result in death.
II- May cause severe injury, major property damage,
significant financial loss, and/or result in negative
publicity for the organization and/or institution
III– May cause minor injury, illness, property damage,
financial loss, and/or result in negative publicity for
the organization and/or institution
IV– Hazard presents a minimal threat to safety,
health and well-being of participants.
If any event activity score is within the red or yellow please be sure to
check with the Office of Student Organizations or Safety Dept. for
assistance in reducing the activity’s risk. The form has been provided
as an educational tool to help student leaders to develop a process for
identifying and discussing potential risk issues. It is intended for use
as part of a larger event planning process, and should only serve as a
starting point for your discussion on risk management. Completion of
this form does not imply approval or authorization of your event by
The University of Mary Hardin-Baylor.
Required Forms
ARA - Acknowledgement & Release
Agreement (Waiver) must be signed
by all participants
 18 years and older, for
 All high risk activities
 (<18 – signed by Parent/Legal
 Please do not alter these forms in any
Fire & Life Safety
If you discover a fire:
Activate the nearest fire alarm pull station
Evacuate immediately
– located at or near each exit.
– Go to your designated “Emergency Assembly Point” (EAP)
- list in Safety Manual Sect. 6.0
If the fire alarm sounds:
Evacuate immediately – to the EAP.
Note: Do not return to the building until
cleared and re-entry authorized by Campus Police.
Emergency Preparedness
Emergency Sirens:
Two locations:
Activated for various events:
When the sirens are activated:
 At 10th Ave. and College Street
 On Parker Dr. (behind McLane Hall)
 haz-mat incident
 tornado warning
 shooter in vicinity
Check CRU Alert
Check UMHB website
Remain sheltered until notified “all clear”
Emergency Preparedness
• Watch
– conditions favorable
 stay close to “home”
• Warning
– tornado sighted/detected
 Shelter-in-Place immediately
 On lowest floor
 In most interior rooms w/o windows
 Remain sheltered until “all clear”
Important: Do NOT shelter in hallways & corridors (unless
absolutely necessary) - lesson learned from the Joplin, MO
tornado in 2011.
Emergency Preparedness
Haz-Mat Incident
Example: Leaking chemical railroad car
Get everyone inside immediately
Close doors & windows
Turn AC/Heat system off
Remain sheltered until “all clear”
Emergency Preparedness
Shooter/Person w/weapon
• Shelter-in-Place
• Lock
and/or barricade doors
• Shelter
in interior rooms
 i.e. out of sight
• Call
911, then if time allows call Campus Police
– 5555
• Remain
sheltered until “all clear”
Firearms and Explosive Devices
Prohibition includes:
 Individuals who are licensed to carry firearms:
 All vehicles.
 Use, storage, or possession of weapons or dangerous devices including, but not
limited to:
 Firearms
 Ammunition
 Martial arts devices
 Knives
 Sling shots
 Air powered guns
 Blow guns
 Fireworks
 Flammable liquid.
 Possession of a weapon or threat of use of a weapon may result in immediate
expulsion in addition to the filing of criminal charges.
 CHL / Concealed Handgun License holders:
 May not carry firearms on campus, but
 May store lawfully owned firearms in privately owned locked motor vehicles in
university parking areas.
Note: to prevent theft in the event of vandalism it is recommended that any such
stored firearms be kept in a locked “lock-box” inside the locked vehicle.
Crime Prevention
To report a police, fire, or medical emergency, or to report a crime
in progress, dial 911 FIRST and then call 254-5555 or extension
5555 from any campus telephone.
Student Organizations
often meet at night
During hours of darkness, walk along lighted pathways. Stay on the
lighted paths.
Use the "buddy" system. If you find that you must go somewhere on
campus by yourself, call the police department for an escort.
If you see something suspicious, get the University Police involved by
calling 254-5555 on campus.
Alarm your vehicle to discourage would-be thieves from
breaking into your automobile.
Have your car keys in your hand before you leave a
Park in lighted areas
Look in the back seat before you enter your car
Travel, Safety and Common
Driving in unfamiliar locations - have a planned
route, drive carefully, observe speed limits, lock doors
Lodging in unfamiliar locations – know fire exits,
lock doors, don’t open door to strangers, know where
your sponsors are, use the buddy system
Travel, Safety and Common Sense
Conduct – UMHB’s student rules of conduct apply off
campus as well as on campus. See student handbook
for rules of conduct.
Travel, Safety and Common Sense
Drivers and passengers must use seat belts at all times
when vehicle is in motion (one person per seat belt).
Drivers must
• Obey all traffic laws at all times
Take 15 minute break every 4 hours
Not drive more than 10 hours in any 24 hr. period
Have at least 2 drivers for trips over 400 miles
Drive with headlights on at all times
Not use electronic devices (i.e. cell phone) while
of Travel
The Business of Travel
All travel must be approved a week in
See UMHB Student Organization
Transportation Policy at
• Participation
in trips and activities is at the
student’s own risk.
The Business of Travel
• All
drivers must possess a valid driver’s
• Drivers
utilizing personal vehicles must
 be at least 18 years of age
• Drivers
utilizing university vehicles must
 Be 21 years of age &
 complete the STARS driving program
The Business of Travel
Personally owned vehicles used by members of student
organizations for travel must be maintained in
compliance in respect to State requirements:
 Valid insurance
 Valid registration
 Valid State inspection (tires, lights, wipers, brakes,
horn, etc.)
The Business of Travel
Insurance & Responsibility
The Member’s vehicle insurance serves as primary
insurance coverage for third-party liability and
physical damage to the owner’s vehicle.
The Member must assume personal responsibility for
any and all fines or traffic violations associated with
the use of their personal vehicle.
The Business of Travel
Drivers will be disqualified for
Accumulation of 6 points (3 moving violations).
Exceeding the speed limit in excess of 20 miles per hour.
Driving under the influence of alcohol or drugs.
Offenses against a person involving a vehicle.
Drivers must notify their respective Advisor and Student Organization Director
immediately if any conditions occur such as those listed above that would disqualify
them from driving for the organization.
Risky Business!
• Misconduct
• Alcohol
and Drugs
• Discrimination
• Hazing
General Rules of Student
A student’s enrollment at the University of Mary Hardin-Baylor is
considered by the university to be a declaration of acceptance of
the university’s standards of conduct. While attending UMHB, a
student is expected to obey the laws of the United States, the
State of Texas and the City of Belton. Each student is a
representative of UMHB and its Christian standards and is
therefore expected to demonstrate appropriate conduct BOTH ON
All local, state, and federal laws are supported by the university.
Therefore, any such violations are subject to discipline by civil
authorities as well as university officials. Students who engage in
these behaviors on or off campus may expect disciplinary action to
be imposed by the university.
Misconduct – whether on or off campus will be
reported to the Dean of Students or other appropriate
university official. See student handbook for details
regarding student misconduct (process, sanctions and
Alcohol and Drugs
The university is committed to the spiritual, mental,
social, and emotional development of students and
believes that growth in these areas is greatly impaired
by mind-altering substances. Education and learning
are especially impaired by alcohol abuse and other drug
use. It is the goal of the university to provide a drug-free
environment in which to live, work, and learn, to
discourage the use of alcohol and drugs and to promote
The University of Mary Hardin-Baylor has a strict policy
regarding students’ use of alcohol or drugs, regardless of
the student’s age. The possession, use, sale, purchase,
manufacturing, or distribution of alcohol, illegal or
controlled substances, mind or perception altering
drugs, or the misuse of chemicals such as glues or
solvents, at any time, whether on or off campus, is a
violation of the Student Standards of Conduct.
Alcohol and Drugs
The only exception is the lawful use of prescription
medications by the person for whom the medication was
intended, or the reasonable use of over-the-counter
medications for their intended purpose.
Any student who engages in conduct that violates the
UMHB Student Standards of Conduct or federal, state,
or local laws is subject to discipline whether or not civil
or criminal penalties are also imposed for such conduct.
If a student violates this policy, at a minimum, the
university will impose a disciplinary penalty of
disciplinary probation for a specified period of time.
Other penalties that may be imposed include suspension
from school, suspension of rights and privileges,
payment for damage to or misappropriation of property,
expulsion, or such other penalty deemed appropriate
under the circumstances.
Alcohol and Drugs
Exceptions to Disciplinary Action: In order to encourage
students to seek medical attention if necessary for
themselves or other students and to promote students’
safety, the university will not impose disciplinary sanctions
for violation of the alcohol policy against a student who:
requested emergency medical assistance in response to the
possible alcohol overdose of the student or another person;
was the first person to make the request for medical
assistance; and
if the student requested emergency medical assistance for
the possible alcohol overdose of another person, remained
on the scene until the medical assistance arrived; and
cooperated with medical assistance and law enforcement
Discrimination or
The University of Mary Hardin-Baylor does not
unlawfully discriminate in admissions or any of its
programs or activities on the basis of race, color,
national or ethnic origin, sex, age, or disability. The
university reserves the right to take its religious
convictions and principals into account in connection
with its policies and decisions.
The University strives to create a campus environment
that is free of unlawful discrimination and harassment
for all of its students and employees. Students who
violate the university’s discrimination and harassment
policies are subject to disciplinary sanctions up to and
including expulsion and/or termination of student
employment status, and may be subject to criminal
Examples of Harassment
Communicating verbally or non-verbally, through any medium of
communication, offensive or degrading jokes, comments or gestures to,
about, or in the presence of another person
Using abusive language or directing abusive conduct toward a particular
person or group
Communicating rumors, defamatory statements or inflammatory
comments, verbally or non-verbally, through any medium of communication
concerning a particular person or group
Bullying (any kind of conduct, speech, gesture, communication or other act
which causes or is intended to cause one to suffer fear of physical harm, alarm,
intimidation, humiliation or embarrassment, or which creates a hostile
environment). Bullying can be a form of unlawful harassment. Whether the
conduct is illegal or not, bullying is prohibited by the university.
Sexual Harassment or Sexual Violence
Retaliation for having reported the harassment
Report discrimination or harassment or sexual violence
to a university official!
If you have immediate safety concerns, first call 911,
then call the Campus Police at 254-295-5555.
As defined by the Education Code:
“Any intentional, knowing, or reckless act
occurring on or off campus, by one or more
persons, directed against a student for the
purpose of pledging, being initiated into,
affiliating with, holding office in, or
maintaining membership in an
organization. It is a criminal violation
under Texas law.”
Is strictly prohibited at UMHB, including solicitation to engage in
hazing and aiding and abetting another person who is engaged in
Hazing and failure to report hazing are also criminal violation
under Texas law
Reporting is mandatory!
Any person reporting a specific hazing incident to the Dean of
Students or other appropriate institutional official is immune
from civil and criminal liability unless the report is in bad faith or
Examples of Hazing
Paddling in any form, pushing, hitting, or physical threats
Creation of excessive fatigue, or forced or coerced
participation in calisthenics
Physical or psychological shocks
Misuse of authority by virtue of one’s class rank or
leadership position
Striking another student by hand or with any instrument
Any form of physical bondage of a student
Taking a student to an outlying area and dropping him/her
Examples of Hazing
Forcing a student into a violation of the law or a university rule
such as indecent exposure, trespassing, violation of visitations, etc.
Forcing, requiring, or endorsing another student to drink alcohol or
any other substance and/or providing such alcohol or other
Theft of property under any circumstances
Defacing trees, ground, or buildings
Unapproved quests, treasure hunts, scavenger hunts, road trips, or
other such activities
Causing a person to wear, publicly, apparel that is conspicuous and
not normally in good taste
Engaging in public stunts, buffoonery, or morally degrading or
humiliating games or activities
Late work sessions
Other activities not consistent with the rules, regulations, and
policies of the University of Mary Hardin-Baylor.
To make a report of hazing, or to determine if a proposed
activity constitutes hazing, contact the Office of the Dean
of Students or, if the Dean of Students is not available, to
the Campus Police Department. If the hazing incident is
currently occurring, it should be reported without delay. If
you have immediate safety concerns, first call 911, then
call the Campus Police at 254-295-5555.
Report It!
Alcohol and Drug Concerns
Students of Concern
Sexual Harassment
Sexual Violence
Report It!
Ray Martin Dean of Students
[email protected]
Dr. Byron Weathersbee Vice President for Student Life
[email protected]
Susan Owens Associate Vice President for Human Resources &
Title IX Coordinator
[email protected]
Donna Plank Director of Residence Life
[email protected]
UMHB Police Department
If you have immediate safety concerns, first call 911, then
call the Campus Police at 254-295-5555.
A Final Word:
Have the experience of a lifetime
at UMHB!
Student Organizations
 Tiffany Wurdemann – [email protected]
 Katy Bumpus - [email protected]
Safety Department
 Larry Pointer – [email protected]

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