Goal 1 - Virginia Western Community College

Fall 2013
Adjunct In-service
August 17th and 19th
Welcome and Updates
Elizabeth Wilmer
Restructuring of Academic Schools
• 4 Academic Schools
LASS - Liberal Arts and Social Sciences
HP - Health Professions
STEM - Science, Technology, Engineering and
BTT - Business, Technology and Trades
Changes on Campus
• Division Office for STEM housed in Anderson
– Office of Dean John Anderson is in Anderson Hall
• Center for Science and Health Professions
(CSHP) opening Fall 2013
• Library renovations completed for Fall 2013
• Student Center opening Fall 2014
• Anderson Hall will be replaced
Strategic Planning and
Institutional Effectiveness
Institutional Effectiveness Implementation Cycle
Adjustments and
Resource Requests
Evaluate, Review and Improve
“Close the Loop” on the Assessment
Feedback from
Stakeholders, Students,
Faculty, Graduates,
Employers, Transfer
Institutions, Community
Institutional Goals
Implement Plans
Conduct Assessment
College Divisions
Mission and Purpose
Division Goals
Student Learning Outcomes
Departmental Objectives
Strategic Planning Timelines
Vision 2013
(New Plan)
Virginia Western Strategic Plans
(New Plan)
Achieve 2015
VCCS Strategic Plans
Planning and Assessment Overview
Established in:
Assessed Through:
VWCC Mission Statement
Institutional Goals
Strategic Plan
Institutional Core
IE Plans
IE Assessment Reports
IE Plans
IE Assessment Reports
Division Goals
Department / School
VCCS Standards and
VWCC input
Gen Ed Assessments
Program Reviews
Virginia Western Community College
Mission Statement
Virginia Western Community College provides
affordable, accessible, and quality educational
opportunities and workforce training to meet
individual, community and global needs.
Revision 2015 Institutional Goals
Goal 1: Promote effective teaching and learning through quality
instruction, programs, and services designed to meet the needs of a
diverse student body.
Goal 2: Cultivate relationships and partnerships with the
educational community, business, industry, and government to create
educational and workforce development opportunities to support
economic vitality.
Goal 3: Practice sound stewardship of financial, physical, and
technological resources to support high quality programs and
Goal 4: Foster a safe and secure campus environment that is
conducive to learning.
Revision 2015 ASA Division Goals
Goal 1: Provide quality educational programs to meet
student and community needs.
Goal 2: Support the Institutional Effectiveness needs of
the campus by providing data, assessments, and
Goal 3: Provide library, testing, and academic support
services to meet the needs of a diverse student body.
Goal 4: Provide enrollment and retention services to
meet the needs of a diverse student body.
Program Assessment
2013-14 Accounting IE Plan
How does the program support institutional goals?
The curriculum is designed for persons who seek employment in
the accounting field.
Relates to Institutional Goal:
Goal 1: Promote effective teaching and learning through quality
instruction, programs, and services designed to meet the needs
of a diverse student body.
Relates to Division Goal:
Goal 1: Provide quality educational programs to meet student
and community needs.
What does the program do to support institutional
and division goals?
Student Learning Outcomes :
1. Accurately complete the steps in the accounting cycle
for a business entity including the preparation of
financial statements.
2. Prepare a Form 1040 and related schedules/forms for
an individual taxpayer.
3. Account for the payroll of a business entity.
4. Demonstrate a well-rounded understanding of
business terms and their applications.
How will the department measure these objectives?
Student Learning Outcomes:
1. Accurately complete the steps in the accounting cycle for a business
entity including the preparation of financial statements.
2. Prepare a Form 1040 and related schedules/forms for an individual
3. Account for the payroll of a business entity.
4. Demonstrate a well-rounded understanding of business terms and
their applications.
Assessment Measures:
ACC 212: Comprehensive Financial Accounting Assessment (1)
ACC 261: Form 1040 Project (2)
ACC 124: Payroll Project (3)
BUS 100: Comprehensive Final Exam (4)
How will the department know
that it is achieving its objectives?
IE Plan Excerpt:
Student Learning Outcomes:
1. Accurately complete the steps in the accounting cycle for a business entity including the
preparation of financial statements.
2. Prepare a Form 1040 and related schedules/forms for an individual taxpayer.
3. Account for the payroll of a business entity.
4. Demonstrate a well-rounded understanding of business terms and their applications.
Assessment Measures:
ACC 212: Comprehensive Financial Accounting Assessment (1)
ACC 261: Form 1040 Project (2)
ACC 124: Payroll Project (3)
BUS 100: Comprehensive Final Exam (4)
• 75% of students will make a 70 or higher on the ACC 212 Financial Accounting
• 75% of students will make a 70 or higher on the ACC 261 Form 1040 Project
• 75% of students will make a 70 or higher on the ACC 124 Payroll Project
• 70% of students will make a 70 or higher on the BUS 100 final exam
What will the department do with the information
• The results of the assessments are discussed among the Accounting
faculty during in-service each semester.
General Education Assessment
Review - Competencies
The VCCS specifies 7 areas of general education
competency for our graduates. These apply to all
of our associate degree programs, and in part to
our certificate programs.
- Communications
- Critical Thinking
- Cultural Understanding
- Information Literacy
- Personal Development
- Quantitative Reasoning
- Scientific Reasoning
Review - Process
The VCCS assesses each competency once every
several years.
We use our own process to assess these
competencies on a more timely basis.
Our process was developed within another
community college system, and has become
widely used in both 2-year and 4-year colleges.
Review of Process – Faculty Role
- Faculty teams develop the assessment rubrics
- Program faculty select key courses for each of
the competencies
- Instructors select assignments that will
demonstrate student mastery of the competency,
and submit all student work
- Faculty teams assess a random sample of the
collected student work (artifacts)
Review - Goals
Our Goals:
- 100 artifacts assessed each semester for each
- 70% of the assessed artifacts earn an assessment
of Excellent or Good
Our Results
Spring 2012: Problems with Personal
Development Rubric
Fall 2012: Continuing problems with Personal Development Rubric
Most areas had issues with the selected assignments not meeting the rubrics
Spring 2013: Meeting target numbers in almost all areas
Much better alignment of assignments and rubrics
Blue: Met Standard. Assessment of Excellent or Good
Yellow: Close to Standard. Assessment of Acceptable
Red: Did not Meet Standard. Assessment of Needs Improvement
Results Summary
We are meeting or close to meeting our initial
standard for success in most competencies.
- Results in Personal Development may improve
based on better alignment of selected assignments
and the rubric
- Consistently poor results in Information Literacy
Plan for 2013-14
Assessments will take place at the beginning of
the following semester.
For Fall 2013, we will gather assignments as
- These will be assessed at the beginning of Spring
Fall 2013
For Fall 2013, the faculty on assessment teams will:
- Review the rubrics
- Encourage submission of assignments
- Make recommendations based on the results
Our general education assessment process works.
Now we can focus on using the results.
Please continue to submit general education
assignments for assessment!
Assessment Information
• It is imperative that we have all requested
information at the time of the site visit
• If you are asked by your program head to
provide documentation, deadlines are crucial.
What is an IRB?
An Institutional Review Board (IRB) is
required by the federal government for any
institution that engages in research
involving human subjects.
The IRB is designed to protect the rights of
the human subjects.
IRB Definitions
Research involving human subjects must be
approved by the IRB prior to beginning the
research. An IRB cannot retroactively approve a
Federal definitions for research and human
subjects are trickier than you might think.
Surveys frequently meet the definition of research
Students are human subjects!
When to contact the IRB
- If you think that your project may be research
involving human subjects, contact the VA
Western IRB.
Carol Rowlett, Chair
Marilyn Herbert-Ashton, Co-Chair
- If you are contacted by someone else who
wants to conduct research, such as surveying
your students, refer that person to the VA
Western IRB as well.
Reaffirmation Update
SACSCOC Reaffirmation Timeline
• June 4-5 – Steven Sheeley, SACSCOC VP, visited campus
• August 2013 – Focused Report and QEP submitted
• October 1-3, 2013 – On-Site Visit
• January-March, 2014 – Response Report submitted
• June 2014 - Reaffirmation
Some Standards Reviewed at
All On-Site Visits
• 2.8 – Faculty
• –Educational Programs
• 4.1 – Student Achievement
• 4.5 – Student Complaints
Standards that will be Reviewed Based
on the Off-Site Report
• 2.7.3 – General Education
• 3.7.1 – Faculty Competence
• 2.9 – Learning Resources and
• 3.8.1 – Learning Information
• 2.11.1 – Financial Resources
• 3.8.3 – Qualified Library Staff
• – Community Service
• 3.10.3 - Control of Finances
• 3.4.5 - Academic Policies
• 4.8.3 – Distance Learning –
Notification of Student Charges
What to Expect at the On-Site
• Know the mission and how your department and division support the
mission of the college
• Understand how your academic assessments fit into the IE cycle
• Program Assessments
• General Education Assessments
• Be informed about the QEP
• Student Services are available to ALL students (on-campus, distance
and dual enrollment)
What to Expect at the On-Site
• We want to make a good impression
• If you see a committee member on campus, be polite and say
• Be open, positive and honest
• Make sure your responses address the specific question
• Focus on our model of continuous improvement
Quality Enhancement Plan (QEP)
What issues do our QEP address?
• Student issues
– Confusion about role of advisors and advising.
– Reliance on advising staff to do things for them.
– Inconsistent academic planning .
– Missing connections between self-exploration and
educational goals, and between educational goals
and program choice.
What issues does our QEP address?
• VA Western issues
– Congested Advising Center during peak
registration times.
– Overwhelmed advisors doing things for students
rather than fostering student responsibility.
– Overloaded and underutilized faculty advisors.
– Inconsistent communication regarding advising.
– Desire to improve student retention and success
Get THERE Through Team Advising
Purpose: To enhance student success through
improving students’ academic planning skills.
Primary Goal: To foster student success through
improved academic planning skills.
Secondary Goal: To develop an advising culture
that supports student success.
Progressive Advising
Progressive advising focuses on the student as a
whole person, and emphasizes goal
exploration and program choice while
considering students’ abilities and external
This is in contrast to prescriptive advising, where
advisors work most closely with students on
actual course selection and scheduling.
Advising Team
• Advising Specialists – provide progressive
advising, primarily for new students.
• Advising Liaisons – provide general advising to
continuing program-placed students.
• Faculty Advisors – provide detailed program
• Students – develop responsibility for
educational choices.
What do we want students to do?
• Through progressive advising, new students
will be encouraged to choose a goal in line
with their interests, abilities, and resources.
• Through the registration room, students will
understand how to navigate SIS.
• Through SDV, students will develop a pathway
to achieve the goal they have chosen.
Advising Team Flow
** Incoming STUDENTS **
Advising Specialists
Advising Liaisons
Faculty Advisors
- in Chapman Hall
- focus on progressive advising
- primarily new students
- near School offices
- focus on general advising within their School
- primarily returning, program-placed students
- detailed advising within their program
- discuss career choices and transfer options
- complete grad apps
This is a generalized flow. Students may meet with any other member
of the advising team at any time.
Implementation Actions
• Initially
– Registration Room and
accompanying survey
• For 2013-2014
Advising Committee
Advising Resources
SIS changes
• Thereafter
– Implement SDV
– Master Advisor Awards
– Case Management
– Continued Professional
• System Office Purchase (NOT part of Navigate)
• Pilot in Fall 2013 and roll-out in Spring 2014
• Faculty can flag students to
– Indicate poor performance (poor attendance, lack of
preparation prior to class, etc.).
– Provide kudos for excellent work.
• Flag will initiate email to student from instructor.
• Integrates with SIS.
Starfish Connect (Case Management System)
• Part of Navigate plan.
• Other VCCS schools are purchasing .
• Connects members of the advising team.
• Notes can be left about what was discussed in
advising sessions.
• Appointments can be made with faculty advisors
– works with Outlook.
• Offers a Kiosk function for Advising Center.
• Integrates with SIS, Blackboard and TutorTrac.
Sheri Meixner
Intervention Counseling Services
Natalie Talbott
Help Desk
Help Desk Hours: Monday – Thursday, 7:45 a.m. to 7 p.m.
Friday – 7:45 a.m. to 6 p.m.
Location: M273, Business Science Building
Ways to reach us: Phone (77354); Live Chat; E-mail
([email protected]) and Walkup
Help Desk Website: virginiawestern.edu/iet/helpdesk
**** Contact us for any type of help you may need ****
Topics for Today
• Virtual Desktops/Cloud Computing
• Thin Clients
What is a hosted desktop?
• A connection to a Microsoft Windows based server, which allows you to run
Microsoft Office plus other applications from the server.
• The server is hosted, run, delivered and supported by a central location
• The server can be accessed by desktops, laptops, thin clients and home
computers; basically any computer connected to the Internet.
(it’s like having your desktop computer or laptop on a server you can access
Advantages of a Hosted Desktop
• Multiple operating systems can be accessed (essentially operating
systems become virtual applications)
• Can use Outlook Client
• Can get to VWConnect - Sharepoint
• Multiple operating systems can exist on the physical computer
• Access to your data from anywhere that has Internet access
• Access to standard software
• Processing is done on the host server
• Software upgrades are quicker and easier
• Remote printing
• Mobile device support – tablet, Ipad, Smartphones
• Remote Help Desk support
• Green computing
How do you access your Hosted
• From Home, you can install the Virtual Desktop
Software, which is VMWare. (already on VWCC
owned computers and laptops)
**high speed Internet suggested**
• Using a Thin Client on campus
What is a Thin Client?
• Thin Client – a computer that serves as a
gateway for you to access your hosted desktop
• The most common type of modern thin client
is a low-end computer terminal which
concentrates solely on providing a graphical
user interface to the computer with no hard
drive or other features other than maybe USB
What does a Thin Client look like?
Why do you need to know about Thin Client technology?
• All adjunct offices have Thin Clients
How do you log onto a Thin Client on VWCC campus?
• Use your normal Windows/VWCC Network Login and password
What does an error message of “unavailable” mean?
• You may not have Hosted Desktop access – contact the Help Desk
• Be sure to logout of your hosted desktop wherever you are accessing it
– home, adjunct office, café down the street, etc.
Our wireless network is called VWCCWiFi and requires an initial setup, plus
login credentials.
• The login credentials are your MY VWCC username and password.
• Setup instructions are available based on device operating system.
Windows—requires the installation of a certificate as well
IOS (Iphone, Ipad, Ipod Touch)
OS X (Macbook)
Don’t forget—Contact us before you get frustrated …. The Help Desk is
here to serve you!
Chris Porter
Learning Technology Center
The purpose of the Academic Link is simple:
Connecting students to academic success by
supporting the acquisition of critical learning skills
through services and supports that are focused on
assisting students in becoming better learners.
 One-on-One/Group Tutoring
The one-on-one/group tutoring program provides individual and group tutoring services for
students who need intensive, ongoing assistance in a particular. The one-on-one program
goal is to provide assistance to any student who needs it in any subject.
 The Math Center
The Math Center is a walk-in tutoring service where students can get immediate help with
math problems in most math subjects on a first-come, first-served basis.
 The Writing Center
Like the Math Center, the Writing Center is a walk-in service where students can get help
with papers they’ve been assigned to write, regardless of the subject in which the paper
was assigned. Students are served in the Writing Center in half-hour increments on a firstcome, first-served basis.
 Online Tutoring
Online tutoring will be introduced soon after the beginning of the semester and will be
available to distance and dual-enrolled students through the one-on-one/group tutoring
program and the Online Writing Center.
 Academic Skills Coaching
The Academic Skills Coach provides students with individualized coaching in the skills and
strategies that lead to academic success.
Leah Coffman
+50 Grant
The Plus 50 Encore
Completion Program:
VWCC’s Gateway to
Success for Ageless
American Association
of Community Colleges
Funded by Deerbrook Charitable Trust
Deborah Yancey
Dean of Business, Technology and
Rosters & Forms
Deadlines are Crucial
No-Show Roster– September 9th
Withdrawal Rosters— October 26th
is used to report any student that has never attended
an in-class or made session or made contact with a
distance learning faculty member.
Students who violate the attendance or participation
guidelines of the course as of the deadline will be
withdrawn with a grade of a “W” on their transcript.
Class Rosters
Check regularly in PeopleSoft SIS throughout
the entire semester.
Start of the semester
Digital format of your syllabus
ABC XXX – Course Title
Semester Year
Office Hours:
Contact Methods and Response Time
Penalties for Academic Honesty Violations:
Inclement Weather Schedule:
Make-Up/Late-Work Policy:
Blackboard Due August 21st at 8:00 am
• Make sure your course is available
• Post your syllabus and course outline
• Do not remove links for student
support services, policies etc.
Campus Safety Video
• Show the video on the first day of class
Office Hours
• One hour per week per course taught
• You are welcome to schedule a combination of
on-campus and virtual hours.
• If you are not able to keep your office hours
please contact the division office to let the staff
know to assist students if needed.
Lori Baker
Dean of Student Services
Student Assistance and Intervention
for Learning Success (SAILS)
SAILS will allow faculty and staff to identify and
provide guidance to students demonstrating
behaviors, performance, and characteristics that
correlate with risk of not succeeding
SAILS Implementation
• SAILS will be piloted in Developmental
Education courses
• Pilot begins September 30, 2013
• Full release to all credit classes is scheduled
for the spring 2014 semester.
How will SAILS help college faculty,
staff, and students?
• Provides a convenient way to keep track of their
students’ academic performance by
– raising “flags” when pattern of behavior that causes
– by sending a “kudo” to acknowledge positive
contributions to academic success.
• Notifies student support staff about the faculty
member’s concern so that the student support
staff can provide the appropriate intervention
and assistance.
SAILS Training
Training will be provided for faculty and student
support staff at
– regional training sessions
– peer group meetings
– other scheduled meetings this fall
Webinars and video tutorials will also be available.
Student Grievance Procedure
Information on website at
Family Educational Rights and Privacy
Information on VWConnect
Academics- FERPA
Information on the website
Amy Anguiano
Liberal Arts and Social Sciences
• All school information will be disseminated
through your virginiawestern.edu email
• Please check this email frequently
• Do not use the student gmail account through
Distance Learning Orientation
Distance Learning Orientation
• Orientation: Tuesday, August 20 from 6pm to
8pm, Location: Whitman Theater
• Open Lab Sessions:
– Session One: Time: Tuesday, August 27 from 5pm
to 6pm; Location: Business Science Building 306
– Session Two: Time: Thursday, August 29 from
3:30pm to 4:30pm; Location: Business Science
Building 306
Please suggest this app to your students!
Computer Problems in the
Computer Problems in the Classroom
• Contact the Help Desk at 77354
• Open 7:45-7:00 Monday-Thursday, 7:45-6:00
• Also called Security Awareness Training
• Please complete this training in a timely
Dr. John Anderson
Science, Technology, Engineering and
Mathematics (STEM)
Fall semester Pay Dates
September 30, 2013
November 1, 2013
November 27, 2013
December 31, 2013
Printing 1
• Print services – for tests for your classes (lock box
key in your School office)
• Hand-outs are suggested to be put on Blackboard
• Copier for 1 or 2 copies ONLY
• Allow one week turn-around time for your
duplicating request, minimum time is 48 hours. (This
is M – F, weekends are not days)
– Pick-up of your print jobs; Business Sciences Building M270
• End of September Print Services will be moved to
the first floor of Anderson Hall
Field Trips
• Field trip request form – Faculty must complete –
Get permission first.
• Assumption of Risk Form – to be completed, you
complete the fill-in information then print out for
your students to sign. (Again use Print Services to
print the form for your class)
• Provide the School office a copy of your class
roster with the names of the students who will be
participating in the field trip.
• Assumption of Risk forms and Class roster should
be turned into the School office at least one
week in advance of the trip.
Carole Graham
Health Professions (HP)
Final Exams/Grades
Final Exams/Grades
• Must meet during exam week
• Avoid creative scheduling of exams
• When submitting final grades, communicate with
Academic Schools if having problems
• Deadlines for final grades are crucial
• Final Exam Schedule
Professional Development
Professional Development
• Educational Aid – for classes at Virginia Western
– Register for class
– Complete Educational Aid and Promissory Forms
– Notaries – check with Academic School Office,
Academic and Student Affairs Office
or Human Resources
Peer Group Meetings
Administration of Justice
October 24-25, 2013
Communications Studies & Theatre
November 8-9, 2013
Developmental Education
October 17-18, 2013
Distance Education
October 10-11, 2013
Early Childhood Development
October 24-25, 2013
Learning Assistance Professionals
September 26-27, 2013
October 24-25, 2013
Student Development Services
September 26-27, 2013
Teacher Education
November 7-8, 2013
Elizabeth Wilmer
Vice President of Academic and
Student Affairs
Final Exam Calendar
Department Meetings

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