SW13-Ch21_Presentation

Report
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Objectives
Chapter 21: Inserting and Customizing
Quick Parts
Performance Objectives
Insert Quick Parts
 Save Building Block Content
 CHECKPOINT 1
 Edit Building Blocks
 Save Building Blocks in a Different Template
 Delete Building Blocks
 Insert Document Properties
 Insert Fields
 CHECKPOINT 2

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Objectives
Insert Quick Parts
Word provides a variety of tools for inserting data such as
text, fields, objects, and other items to help build a
document.
 To view some of the tools available, click the Quick Parts
button in the Text group on the INSERT tab.
 Building blocks are tools used for developing, or “building,”
a document.
 Word provides a number of these reusable pieces of
content that you can insert into a document. You can also
create your own and save them for future use.

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Insert Quick Parts - continued
To insert a building block:
1. Click the INSERT tab.
2. Click the Quick Parts button in
the Text group.
3. Click the Building Blocks
Organizer option.
4. Click the desired building block.
5. Click the Insert button.
Building Blocks
Organizer option
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Insert Quick Parts - continued
Click a column heading
to sort column entries
alphabetically.
Click the desired building
block in the list box and
then preview it in this
preview area.
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Insert Quick Parts - continued



The Building Blocks Organizer dialog box is a central location for
viewing all of the predesigned building blocks available in
Word.
You used building blocks in previous chapters when you
inserted elements such as predesigned cover pages, headers,
footers, page numbers, and watermarks into a document.
You used various buttons on the INSERT tab to insert these
elements.
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Insert Quick Parts - continued
To sort building blocks:
1. Click the INSERT tab.
2. Click the Quick Parts
button in the Text group.
3. Click the Building Blocks
Organizer option.
4. Click the desired column
heading.
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Column heading
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Objectives
Save Building Block Content
The Building Blocks Organizer dialog box contains reusable
pieces of content organized by galleries such as AutoText,
Cover Page, Header, Footer, and Quick Part.
 If you find yourself typing and formatting the same data
regularly, consider saving the data as a building block.
 Saving frequently created data as a building block saves time
and reduces the potential for errors that might occur each
time you type data or apply formatting to it.

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Save Building Block Content - continued
To save content to the Text
Box gallery:
1. Select the text box.
2. Click the INSERT tab.
3. Click the Text Box button
in the Text group.
4. Click the Save Selection
to Text Box Gallery
option.
Save Selection to Text
Box Gallery option
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Save Building Block Content - continued
Type the building block
name, specify the
gallery and category,
and write a description
of the building block.
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Save Building Block Content - continued


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By default, the content you save as a building block is saved in
the Building Block.dotx template or the Normal.dotm template,
depending on the gallery you choose at the Create New
Building Block dialog box.
A building block saved in either of these templates is available
each time you open a document in Word.
You can save content as a building block in the AutoText gallery.
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Save Building Block Content - continued
To create a template:
1. Display the Save As dialog box.
2. Change the Save as type option to Word Template (*.dotx).
3. Type a name for the template.
4. Click the Save button.
Word Template (*.dotx) option
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Save Building Block Content - continued
To save content to the
AutoText gallery:
1. Select the content box.
2. Click the INSERT tab.
3. Click the Quick Parts
button in the Text group.
4. Point to AutoText.
5. Click the Save Selection
to AutoText Gallery
option.
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Save Selection to AutoText
Gallery option
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Save Building Block Content - continued
To save content to the Quick
Part gallery:
1. Select the content box.
2. Click the INSERT tab.
3. Click the Quick Parts
button in the Text group.
4. Click the Save Selection to
Quick Part Gallery option.
Save Selection to Quick
Part Gallery option
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CHECKPOINT 1
1) To view some of the tools
available to insert data, click this
button.
a. Quick Parts
b. Text Box
c. Object
Answer
d. Date & Time
3) You can sort building blocks in the
Building Blocks Organizer dialog
box by clicking this.
a. Order button
b. Sort button
c. Column heading
Answer
d. Row border
2) These are tools you can use to
develop or “build” a document.
a. building objects
b. building blocks
c. building bricks
d. building boxes
4) Content you save as a building
block is saved in either the
Building Block.dotx template or
this template.
a. Standard.dotm
b. Original.dotm
c. Default.dotm
Answer
d. Normal.dotm
Next Slide
Next Question
Answer
Next Question
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Next Question
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Edit Building Blocks
To edit a building block:
1. Click the INSERT tab.
2. Click the Quick Parts button in
the Text group.
3. Click the Building Blocks
Organizer option.
4. Click the desired building block.
5. Click the Edit Properties button.
6. Make the desired changes.
7. Click OK.
Edit Properties button
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Edit Building Blocks - continued
Modify Building
Block dialog box
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Edit Building Blocks - continued
To edit a building block
using the shortcut menu:
1. Click the desired button.
2. Right-click the custom
building block.
3. Click the Edit Properties
option.
4. Make the desired
changes.
5. Click OK.
Edit Properties option
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Edit Building Blocks - continued
To insert a custom text box
building block:
1. Click the INSERT tab.
2. Click the Text Box button.
3. Click the desired text box
at the drop-down gallery.
Custom text box
building block
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Edit Building Blocks - continued
To insert a custom building
block as a header:
1. Click the INSERT tab.
2. Click the Quick Parts
button.
3. Click the desired rightclick the desired custom
building block at the
drop-down gallery.
4. Click the Insert at Page
Header option at the Custom header
building block
shortcut menu.
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Edit Building Blocks - continued
You can insert a building block in a document, make corrections
or changes to it, and then save it with the same name or a
different name.
 Save a building block with the same name if you want to
update it later to reflect any changes.
 Save the building block with a new name if you want to use an
existing building block as a basis for creating a new one.

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Edit Building Blocks - continued
To insert a gallery button on the
Quick Access toolbar:
1. Click the desired button.
2. Right-click the existing
building block.
3. Click the Add Gallery to
Quick Access Toolbar option.
Add Gallery to Quick
Access Toolbar option
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Save Building Blocks in a Different Template

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After you save the building blocks you created in your own
template, they are available only when you use your template
to create a document.
If you want your building blocks to be available for all
documents, save them in the Building Blocks.dotx template or
Normal.dotm template.
Use the Save in option at the Create New Building Block or
Modify Building Block dialog box to save building blocks to one
of these two templates.
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Delete Building Blocks


When you no longer use a building block you created, consider
deleting it.
To do this, display the Building Blocks Organizer dialog box,
click the building block you want to delete, and then click the
Delete button. At the message asking if you are sure you want
to delete the selected building block, click Yes.
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Delete Building Blocks - continued
To delete a building block using
the shortcut menu:
1. Display the desired button
drop-down gallery.
2. Right-click the desired
building block.
3. Click the Organize and
Delete option.
4. Click the Delete button.
5. Click Yes.
6. Close the dialog box.
Organize and Delete option
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Insert Document Properties
To insert a document
property placeholder:
1. Click the INSERT tab.
2. Click the Quick Parts
button in the Text group.
3. Point to the Document
Property option.
4. Click the desired option
at the side menu.
Document Property option
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Insert Document Properties - continued
Placeholder
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Insert Document Properties - continued
Document properties
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Insert Fields
Fields are placeholders for data that varies.
 You inserted fields in documents when you merged main
documents with data source files, inserted the date and time in
a document, and inserted page numbers in a document.
 Word provides buttons for inserting many of the types of fields
you may want to insert into a document, as well as options at
the Field dialog box.

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Objectives
Insert Fields - continued
To insert a field:
1. Click the INSERT button.
2. Click the Quick Parts button
in the Text group.
3. Click the Field option at the
drop-down list.
4. Click the desired field.
5. Click OK.
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Field option
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Insert Fields - continued
Click the desired field name in the
Field names list box and then click OK.
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Insert Fields - continued

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Narrow the list of fields in the Field names list box to a specific
category by clicking the down-pointing arrow at the right side
of the Categories option box and then clicking the desired
category at the drop-down list.
Click a field in the Field names list box and a description of the
field displays below the list box.
Field properties related to the selected field also display in the
dialog box. You can create custom field formats for some fields.
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Insert Fields - continued
To update a field:
1. Click the field.
2. Click the Update tab.
Update tab
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Objectives
CHECKPOINT 2
1) Click this button in the Building
Blocks Organizer dialog box to
edit a building block.
a. Edit Properties
b. Edit Building Block
c. Edit Block
Answer
d. Edit Object
3)
2) Insert a custom text box building
block by clicking the Text Box
button on this tab.
a. PAGE LAYOUT
b. REVIEW
c. HOME
d. INSERT
Answer
4) You can update a field by pressing
this function key.
a. F1
b. F4
c. F8
d. F9
Answer
Next Question
Next Question
Answer
Next Question
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You can insert a building block
gallery as a button on this toolbar.
a. Mini
b. Quick Access
c. Building Block
d. Object
Next Slide
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