Programming

Report
2015 BUDGET PROPOSAL
FEBRUARY 24, 2014
1
Agenda
1. Current Situation
2. Department Objectives, Goals & Strategies
3. 2014/15 Plans
2
Lynnfield Rec Commission Board
•
•
•
•
•
•
•
Matt Monkiewicz – Chair
Frank Morelli – Treasurer
John Judd – Fields Committee Liaison
Rod Boone – Member
Bob Relihan – Member
Terri Farrell-Member
Frank DeLisi - Member
3
Rec Situation
Programming
•
19 hours part time
•
Underserved youth-center stores, library, basketball, Market Street
•
Underserved Adult (non senior) – no non-family oriented programs
•
No dedicated space, exception – SSS for Rec Station
Fields
•
5 hours part time
•
Sport organizations conducting/funding field maintenance- (being addressed with
Fields Project)
•
Difficulty maintaining fields or planning maintenance
•
New Fields and major upgrades addressing many issues
4
Lynnfield Rec Department Org Chart
Town Administrator
Commission Chair
Recreation CoDirector - Fields
PT – Joe Maney
Recreation CoDirector – PT Julie
Mallett
Louise Ferrullo
Volunteer
Town Payroll
Rec Rollover Account
Michael Wein
Program Staff
Program Staff
Program Staff
Program Staff
5
Rec Highlights
New! Web & Online Registration
Father/Daughter Dance
Flag Football
Recreation Station
Learn to Skate at Market St.
6
2013/14 Programs
2013 Total
2014 Total
Participants/ Participants/
Attendees
Attendees
Notes
Tree Lighting (est.)
Gingerbread Contest
Father/Daughter Dance
Girl's Softball
Pre-Recreation Station
Recreation Station
Recreation Station Jr.
Horribles Parade
Flag Football (spring/fall)
Concerts on the Common Games (est.)
Lynnfield Day (est.)
Girls Basketball Skills
Movie Nights
Learn-to-Skate
Running Club
Girls Empowerment
Mother Son Bowling
TOTAL
1,000
400
400
60
310
29
40
200
500
2,939
Var
% Var
1,000
400
400
60
104
328
41
40
100
200
500
30
125
50
20
18
250
3,666
Estimated
40 groups-est.10/group
2014 estimated
2014 fall only
2014 estimated
727
25%
New Programs
7
Vision
Enrich lives of Lynnfield residents
through abundant quality programs,
events, fields and facilities.
8
Goals
• Increase participation by 20%/year
• Establish field maintenance standards by 8/14
(including resources and operations)
• Add 2 community events that attract 1,000 people
each by 2016
• Bring a Rec Center to Lynnfield by 2017
9
Strategies
1.
2.
3.
4.
5.
Develop field operations and maintenance guideline in
cooperation with the DPW, schools, town manager,
BOS and youth sports leagues.
Create new programs and work with other community
organizations departments to support/enhance
existing programs.
Establish ‘Rec’ space to begin to serve the community
and determine the need for Rec Center.
Develop technology infrastructure to enable
automation of administrative functions
Build Staff to formalize the department and increase
the capacity to execute more programs and plans.
10
2015 Goals
1.
Increase Participation 20% with new programs
–
–
–
–
–
Institute Rec Excursions
Add Thursday night concerts
Publish program guide
Create Vacation Programs
Develop Teen Programs
2. Improve existing programs
– Tree Lighting
– Girls Softball
3. Establish Rec Space for small programs
4. Obtain approval from BOS for new Field Use
Guidelines
5. Collaborate with DPW for a Field Maintenance Plan
11
Proposed 2015 Budget
Director Salaries
Other Expenses
Field Use Fees
Administrative Fees
Field Maintenance Exp.
2014
2015
Var
$ 18,025 $
70,796 $ 52,771
$
3,459 $
3,459 $ $ (45,000)
$ (15,000)
$
45,000
$ 21,484 $
59,255 $ 37,771
12
Job Descriptions
Position: Recreation Director
General Description:
The Recreation Director works under the general supervision of The Recreation Commission to provide a full range of
recreational programs and services. The Director will manage all the operations of the Recreation Department. They are
responsible for the financial management or the general operating and capital budget and revolving budget. Works with
the Field Director in scheduling and maintain fields.
Position Responsibilities:
•
Research, develop, plan and implement programs, athletics, clinics, trips and special events
•
Collects and transmit fees and order supplies for programs
•
Maintain the online registration program
•
Attend monthly recreation meetings
•
Work with Treasurer in maintaining account balance
•
Supervise staff and makes recommendations for hiring and terminating
•
Perform public relation duties such as respond to complaints, prepare news releases, information & marketing
bulletins and other publicity of recreation activities
•
Work with community and leaders to identify and meet the recreational needs of the community
13
Job Descriptions
Position: Recreation Co-Director-Fields
General Description:
The Recreation C0-Director-Fields works under the general supervision of The Recreation Commission to provide a full
range of recreational programs and services. The Director will manage all the operations of the Recreation Department.
They are responsible for the financial management or the general operating and capital budget and revolving budget.
Works with the Field director in scheduling and maintain fields.
Position Responsibilities:
•
•
•
•
•
•
•
•
•
•
•
•
•
Issue field permits based on LRC Field Use Policy
Respond to all inquiries regarding field use
Collect permit fees
Maintain up to date field schedule on LRC website
Maintain Field Use Guidelines and Policies document
Collaborate with DPW on development of annual field maintenance plan
Meet 1-2 times per week during field use season with the DPW to coordinate field maintenance /preparation activity
Meet with DPW on a regular basis to ensure field conditions meet playing standards
Conduct regular meetings with groups that use the fields
Communicate with vendors
Keep accurate records per LRC policies
Visit fields to ensure condition and usage meet LRC policy
Perform other duties as assigned
14
Lynnfield Rec Department Org Chart
Recreation Director
FT-Julie Mallet
Field Coordinator
PT – Joe Maney
Program
Coordinator PT –
Louise Ferullo
Program
Coordinator PT –
Concessions
Coordinator PT –
Program Instructor
Program Instructor
Program Staff
Program Staff
Program Staff
Town Payroll
Rec Rollover Account
Potential future positions
15
APPENDIX
16
Budget Overview
General Fund - Town Appropriation
6/30/2012
21,259.00
6/30/2013
21,784.00
6/13/2014
21,784.00
Carryover Cash Balance
Revenve
Expenses
6/30/2011
43,948.00
29,468.90
6/30/2012
14,479.10
57,515.00
39,552.39
6/30/2013
32,441.71
115,025.00
49,190.24
6/13/2014
98,276.47
9,069.63
39,079.42
Available Cash Balance
14,479.10
32,441.71
98,276.47
68,266.68
Town Appropriation
6/30/2011
21,259.00
General Fund - Revolving Account
Note: It is my understanding that revenue from the summer of 2013 Rec Station
was deposited in June 2013, and therefore in the 06/30/13 year, but expenses
for that program were recorded in 2014.
17
Recreation Director Salaries
Similar
Neighboring
Size Towns Towns
Total
Avg.
Median
Min
Max
$
$
$
$
31.84
32.53
19.82
43.94
$
$
$
$
30.75
28.49
25.74
41.22
$
$
$
$
34.00
33.70
25.74
43.94
Recommendation for Lynnfield Recreation Department
Title
Annual Hours
Annual Salary/Pay
Avg. Per Hour
Salary/Pay
Director
1,820
$50,960
$28.00
Co-Director Fields
992
$19,836
$20.00
18
Peabody
Wellesley
Weston
Wilmington
Foxborough
Danvers
Carslisle
Reading
Bedford
Lincoln
Wayland
Woburn
Wilbraham
Sterling
Grafton
Hanover
Hamilton
North Reading
Salem
Lynnfield
Lynnfield Field Coord
Population* hrs/yr
Min
51,251
1,690
27,982
1,820
61,360
11,261
1,958
68,166
22,325
1,820
53,608
16,246
1,560
46,064
26,493
2,080
61,232
4852
1,820
54,539
24,747
1,950
57,389
12,827
2,080
57,827
6,562
2,080
57,740
12,994
2,080
58,213
38,120
2,080
14,868
1,820
46,814
7,808
1,820
40,706
17,765
1,820
44,471
13,879
1,827
32,886
7,764
1,950
44,781
14,892
1,820
42,219
1,820
30,700
11,596
1,820
11,596
992
$
$
$
$
$
$
$
$
$
74,255
92,040
93,247
67,839
61,643
81,768
69,839
71,370
78,066
77,598
75,954
62,727
56,904
61,610
52,502
64,457
56,663
46,852
41,445
Actual
Year
Per Hr Avg.
$ 74,255
Jul-10 $ 43.94
$ 79,976
Aug-10 $ 42.14
$ 88,567
Jul-10 $ 41.22
$
Jan-08 $ 37.27
$ 58,252
Jul-10 $ 34.52
$ 34.38
$
Jul-10 $ 34.17
$ 68,601
Jul-10 $ 33.02
$
Jul-10 $ 32.67
$ 77,598
10-Jul $ 32.53
$ 67,084
Jul-10 $ 32.25
$ 61,727
Jul-10 $ 29.68
$
Jul-10 $ 28.49
$
Jul-09 $ 28.11
$
Jan-08 $ 26.64
$ 40,932
Jul-10 $ 26.64
$
$ 26.01
$ 46,852
10-Jul $ 25.74
$ 45,779
Jul-10 $ 19.82
$ 50,960
$ 28.00
$ 19,836
$ 20.00
1 Director
1 Director 1 Program Assistant
1 Director 1 Program Assistant
1 Director 1 Secretary
1 Dir, 1 Kids KlubDir, 1 Kids Klub Staff
1 Director, 1 Co-Director-Fields, 2 Prog Coord
Co-director fields
Similar
Neighboring
Size Towns Towns
Total
Avg.
Median
Min
Max
Max
31.86
32.53
19.82
43.94
$
$
$
$
30.75
28.49
25.74
41.22
$
$
$
$
34.00
33.70
25.74
43.94
*2010 Census Inofrmation
19

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