Assistant Governor Training 2014

Report
Welcome to the District 6670
Assistant Governor Training
Seminar
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RI Theme
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District AG Goals
• Survival
• Continuation of a Series of Good
Years
• Continual improvement in data base
for Clubs
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District Administration
• Introduction of District Trainer - Eric
• Introduction of Attendees - Doug
• Housekeeping – Doug
• Restroom locations
• Breaks
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Session 1:
Role and Responsibilities
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Learning Objectives
• Define the role and responsibilities of
assistant governors.
• Identify important relationships at the club
and district levels.
• List examples of effective goals.
• Apply the elements of an effective club to
support Rotary clubs.
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Rotary Leaders
District Leaders
Club Leaders
• District governor
• Club presidents
• District governor-elect
• Club secretaries
• District governornominee
• Club treasurers
• District trainer
• Assistant governor
coordinator
• Club committee chairs
• Club-level trainers
• Committee Chairs
• Assistant governors
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District Responsibilities
• Assist in developing district goals.
• Coordinate the governor’s official visit with clubs.
• Communicate clubs’ strengths, weaknesses, and progress
toward goals.
• Attend district meetings.
• Participate in Rotary Foundation programs, events, and
fundraising.
• Help develop future district leaders.
• Meet with incoming assistant governors to provide status
updates on clubs’ strengths and weaknesses.
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Club Responsibilities
• Help presidents-elect develop effective goals.
• Visit clubs at least four times a year.
• Monitor the progress of each club’s service projects.
• Encourage club leaders to attend district meetings.
• Motivate clubs to follow through on the governor’s
requests.
• Assist clubs in planning and scheduling the governor’s
official visit and attend all related club assemblies.
• Coordinate training with the appropriate district
committee.
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Effective Goals
• Shared
• Measurable
• Challenging
• Achievable
• Time specific
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Session 2:
Working with Clubs
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Learning Objectives
• Identify the role of the assistant governor
within the Club Leadership Plan.
• List ways you can help clubs operate
effectively.
• Understand your administrative
requirements in supporting clubs.
• Planning Guide For Effective Rotary Clubs
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Club Leadership Plan
• Develop long-range goals
• Set annual goals
• Conduct club assemblies
• Ensure clear communication
• Provide continuity in leadership
• Amend club bylaws to reflect practices
• Increase fellowship
• Ensure every club member is active
• Develop a training plan
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Club Committees
• Club Administration
• Membership
• Public Relations
• Service Projects
• The Rotary Foundation
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Goals
• Before the start of the Rotary year, assistant
governors should help clubs set annual
goals. Use the Planning Guide for
Effective Rotary Clubs.
• These goals should address elements of an
effective club and should support the club’s
long-range plans.
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Planning Guide for Effective Rotary
Clubs
• Contains assessment and goal-setting
sections for major areas of club
operations
• Includes strategies to achieve goals
• May be revised throughout the year
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Memo of Club Visit
• Tool for district leaders to assess club
effectiveness
• Now done on-line
• Based on the elements of an effective
club
• This is done by you!
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Minimum Standards for Clubs
• Pays per capita dues to RI
• Meets regularly
• Ensures that members subscribe to appropriate
magazines
• Implements service projects
• Accepts the visit of the governor or assistant
governor
• Maintains appropriate liability insurance
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Minimum Standards for Clubs
(continued)
• Acts according to RI codes
• Pays dues without outside assistance
• Provides membership lists on time
• Resolves club disputes amicably
• Cooperates with district and RI by
avoiding litigation
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Club Visit
• Assess a club’s
progress toward
goals and the
strategies being
used
• Suggest solutions
to problems
challenging the
club
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Official Visit
• Motivate members
• Review the CLP
• Discuss Rotary issues
• Focus on new and
struggling clubs
• Recognize individual
efforts
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Session 3:
Resources
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Learning Objectives
• Identify resources available to support
the work of clubs in the district.
• Advise clubs on how to access
resources.
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District Resources
• District committee members
• District governor
• District governor-elect
• District governor-nominee
• Assistant governors
• Past district leaders
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Club Resources
• Club officers and other club members
• Past club leaders
• Spouses and family of club members
• Rotary partners in service (Rotaract,
Interact, Rotary Community Corps)
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Community Resources
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Other Resources
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Calendar, Timelines, Save the Dates
• Your 18 month Year – Provided by
Eric
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The District Data Base
• DACdb = District and Club Data Base
• DCO is Chris Celek
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Thank you for attending the
district team training seminar.
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