FYP Briefing 1

Report
5th February 2015
ECE FYP BRIEFING
SEMESTER II, 2014/2015
AUDITORIUM B
KULLIYYAH of ENGINEERING
AGENDA





FYP, what is it all about?
Regulations
Assessment
Submission of reports
Presentation
The Coordinators
FYP 1 Coordinators
 COMM:
Dr. Rosminazuin
FYP 2 Coordinators
 CIE:
Prof. Aisha
[email protected]
E1-3-18.3
 CIE:
Dr. Nor Farahidah
[email protected]
E2-3-13.12
[email protected]
E1-3-18.1
 COMM:
Dr. Suriza Zabidi
[email protected]
E1-2-1-031
What is it all about?


Credit hours: 3. So, you are expected to work on
your FYP at least 6 hours/week.
Development of research culture/attitude among
students
Where is the FYP Proposals?


The FYP proposals can be downloaded at:
http://staff.iium.edu.my/adah510
It is a PDF file with a password. The password is:
PASSWORD: FYPS21415
Can I Submit My Own Proposals?



You need to find potential supervisor and discuss your
proposals.
Please follow the proposal template that can be
downloaded from the website
Your proposal must be ready and approved by the potential
supervisor by Monday 9th February 2015 – just email the
proposal to the coordinators
FYP Title Registration




Start: Tuesday, 10 February 2015
Note: you need to talk with the supervisor first,
confirm, and obtain the password to register from
your supervisor.
End: Friday, 13 February 2015
How to submit?
 Online
at http://staff.iium.edu.my/adah510/
 You, your supervisor, and FYP coordinators will receive
confirmation email. Please keep this email as a prove
of registration.
Once you have review the titles and have an agreement with the supervisor, he/she
will give you the password and you will be able to fill in the registration form
Can I Register?



You can use either Yahoo!, Hotmail or Gmail email
account
Based on the list of titles, you must discuss and get
approval/consent from your ‘future’ supervisor
Reminder:
 If
you have committed to one project, please notify your
other choice of supervisors if you want to change to
other project
 Do not register twice or more. Please have the approval
from your supervisor first.
Regulation

Final Year Project
 must
be carried out by the student as a partial
fulfillment for the award of degree in Engineering
 EAC (Engineering Accreditation Council) required that
FYP should be conducted individually.

FYP 2 is a continuation of FYP 1
 The
student has to maintain the same topic with the
same objectives.
Logbook – FYP 1


Each student should purchase a log book to record his/her
meetings with the supervisor. This log book can be purchased
from the office of Student Affairs.
Before the event of Project I presentation,



the project coordinator will check the frequency of attendance
/meeting with supervisor (from the log book) to decide whether the
student is eligible to proceed with his/her presentation.
An attendance of at least 80% is required to proceed with the
presentation.
Please bring your logbook whenever you meet your supervisor
so that they can give their signatures and stamps
Budget – FYP


The student should finalized selection of components, and get
their purchase order signed from the head of department
prior to buy any components. Each title will be allocated a
budget of maximum RM500
From the budget allocation:
 FYP Students cannot claim for printing
 The claim is for materials only
Assessment Scheme

FYP1:





Supervisor (Report): 30%
Examiner (Report): 35%
Examiner (Presentation): 30%
Timeliness: 5%
FYP2:





Supervisor (Report): 25%
Examiner (Report): 30%
Examiner (Presentation): 25%
Poster: 15%
Timeliness: 5%
FYP 2



By the end of Project II, the student should prepare
his/her poster for poster presentation (size A1) where
the Industrial Advisors will assign their grade out of the
15% assigned for excellent projects.
If the Industrial Advisor is unavailable to attend the Poster
Day event, the senior staff of the respective department
will then perform an ad-hoc committee to judge and
decide on the marks to be given to the students out of the
allocated 15%.
Approval for publishing the project or complete prototype
in working conditions is required for competition purposes.
Log Book and Online Progress Report


You must own a log book to keep track of your
progress
Online progress report (with logbook on the specific
dates) MUST BE SUBMITTED at the following dates:
1.
2.
3.
4.
5.
Monday, 23 February 2015
Monday, 16 March 2015 (+logbook submission)
Monday, 13 April 2015
Monday, 27 April 2015
Monday, 11 May 2015 (+logbook submission)
Online Progress Report

FYP1 and FYP2 progress report:
http://staff.iium.edu.my/adah510/


Your progress report will be forwarded to your
supervisor and respective FYP coordinator
The reports are individual reports
Online Progress Report
Presentation

Barring from presentation
 In
this semester, the coordinators will introduce a form
for the supervisor to sign
 A confirmation that the student is ready for
presentation
 Based
 The
on frequent meetings
form must be submitted to the coordinators on the
11 May 2015 onwards until your presentation date
 Hence, if you are not allowed to present by the
supervisors, you will lose the presentation marks.
Presentation

FYP1
 10
minutes each student
 5 minutes Q & A

FYP2
 15
minutes each student
 5 minutes Q & A
Submission of Report

FYP1
 Three
copies of the report (coil bind) must be submitted
per student

FYP2
 Three
copies of report (coil bind) must be submitted
(coil bind)
 After poster presentation, three hardbound copies PLUS
one CD per student
 Department
 Supervisor
 Resource
Center
Submission of Report


Do not wait to write your report in the last week
(even last day) of submission. It will not work and it
will produce unacceptable (and mostly plagiarized)
report.
The details on how to submit to Turnitin will be
discussed in the FYP second briefing.
Where to Submit Reports?

At the Department Office (please print in small
paper, your supervisor name and your examiners
name)
Extension

Extension is not applicable for FYP1
 The

result will be either Pass (A-C) or Fail
Extension for FYP2 is considered only for genuine
cases/reasons (not encouraged to do the extension)
 Unavailability
of equipment/facilities
 Maximum 2 months (automatically fail if more than 2
months) and maximum grade is B.
FYP Briefing 2
The second FYP Briefing will be on the 5th March 2015


Please remember, that all information or forms can
be found in the website or in the briefing slides
http://staff.iium.edu.my/adah510
•
ADAB and ETHICS
Email:
Give salam
Introduce yourself
Use formal sentences and languages.

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