Essential-3-SSID-Enrollment-Course-Introduction-w

Report
SSID ENROLLMENT
Course Introduction
Essential 3
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Who’s Supposed to Be Here
Individuals assigned to
CALPADS maintenance
2
Supervisor of staff
assigned to CALPADS
Essential 3a - SSID Enrollment Capabilities and Key Concepts v3.0, August 07, 2012
Rules
Mute yourself
Silence
cell phones
HOLD
1
conversation
at a time
3
Essential 3a - SSID Enrollment Capabilities and Key Concepts v3.0, August 07, 2012
Courtesy
Please
do not
multitask
4
Essential 3a - SSID Enrollment Capabilities and Key Concepts v3.0, August 07, 2012
Course Description
SSID ENROLLMENT
This course provides detailed instruction in online
and batch data submission and in the management
processes for enrollment and for maintenance of
SSIDs (Statewide Student Identifiers).
5
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Course Description
PREREQUISITE AND AUDIENCE
Target Audience …..
• LEA Program and Data Management Staff Responsible for
Overall District Enrollment
• LEA System Administration Staff
Prerequisites …..
• Essential 1 – Overview of CALPADS Objectives and
Requirements - Level 1
• Essential 2 – CALPADS Key Features, Key Concepts, and
System Administration
6
Essential 3: SSID Enrollment - Course Introduction v2.0
Course Description
COURSE OBJECTIVES
Participants will understand how to …..
• Locate existing SSIDs
• Assign and maintain SSIDs
• Enroll new students
• Update existing student’s enrollments
• Enter and maintain Student Information
• Enter and maintain Student Programs
• Review and resolve submission errors
7
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Course Description
COURSE MODULES
This course is modularized to allow for use in local training
that is focused only on specific topics appropriate for a
particular audience. The modules include …..
• 3a – SSID ENROLLMENT Capabilities and Key Concepts
• 3b – SSID ENROLLMENT - ONLINE
• 3c – SSID ENROLLMENT - BATCH
8
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Key Concepts
ONLINE VS BATCH
Online
Batch
• One student at a time
• Edit data manually in
CALPADS portal
• One or more students
• Enter data in SIS or Excel;
then upload extract using
CALPADS portal
• CALPADS validates online & batch
transactions using the same process
9
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Introduction
ONLINE ENROLLMENT AND MAINTENANCE
Data Maintenance:
 Request SSID
 Enroll the Student
Exit the Student
 Update Student Information
–
Demographics, Primary Language, Address etc.
Update
10
Student Program
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Introduction
FILE PROCESSING
These files are used to enroll students and maintain
their Profiles. They can be files from your SIS
(consult with your SIS vendor) or an Excel
Spreadsheet (instructions will be provided).
Student Enrollment - SENR
 Student Information - SINF
 Student Program – SPRG

The fields and their relationships are defined in the
CALPADS File Specifications (CFS)
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
11
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Enroll Students
STEPS FOR BATCH ENROLLMENT
The steps to enroll students data are …..








12
Step 1: Prepare Data (SSID Enrollment) – pp. 10-21
Step 2: Upload Files – pp.22-24
Step 3: View Submission Status – pp. 25-29
Step 4: View and Post Passed Records – pp. 30-33
Step 5: Resolve and Post SSID Candidate Records – pp.
34-39
Step 6: Resolve Rejected Records – pp. 40-44
Step 7: Correct Rejected Records – pp. 45-49
Step 8: Reload Rejected Records – p. 50
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Modify Existing Student’s Data
STEPS FOR BATCH MAINTENANCE
The steps to modify students’ data are the same as the
steps to enroll students, except that there is no step to
Resolve SSID Candidates








13
Step 1: Prepare Data (SSID Enrollment, Student Information, Student
Program) – p. 21
Step 2: Upload Files – pp.22-24
Step 3: View Submission Status – pp. 25-29
Step 4: View and Post Passed Records –pp. 30-33
Step 5: Resolve SSID Candidates/Post Records – pp. 34-39
Step 6: Resolve Rejected Records – pp. 40-44
Step 7: Correct Rejected Records – pp. 45-49
Step 8: Reload Rejected Records – p. 50
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Modify Existing Student’s Data
STEPS FOR BATCH MAINTENANCE
The steps to modify students’ data (students with SSIDs) are
the same as the steps to enroll students, except that there is
no step to Resolve SSID Candidates







14
Step 1: Prepare Data (SSID Enrollment, Student
Information, Student Program)
Step 2: Upload Files
Step 3: View Submission Status
Step 4: View and Post Passed Records
Step 5: Review Rejected Records
Step 6: Correct Rejected Records
Step 7: Reload Rejected Records
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Enroll Student
Step 3: View Submission Status
File Status States
A file may be in one of the following possible states after the upload process or
during the batch submission process
Disposition
Description
Upload Failed
File did not pass the initial upload validations or rules processing
In Queue
File did pass the initial upload validations/rules processing and is waiting to be
processed (Queue: the process waiting line for files)
On Hold
CDE has placed the file in a delay-process state
In Process
File is currently being processed by the system
Ready for Review
File has completed the initial submission processing and is ready for an
authorized to review the results
In Review
File has completed the initial submission processing and an authorized user
has reviewed the results, but has not made a selection on one or more sets of
records in the file requiring user interaction
Complete
Passed records of a submitted file have been successfully processed and
posted to the ODS
Excluded
Submitted records for a site(s) was (were) removed from the submission
process and not posted to the ODS
15
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Enroll Student
Step 5: Resolve SSID Candidates/Post Records
(cont)
Disposition Codes
Disposition
Ready
Selected
Posted
Cancelled
Failed
16
Description
Ready for selection
A selection of an SSID or New SSID has
been made
The selected record and its resolution has
been posted
The “None of the Above” option was
selected
The selected record and its resolution
failed validation and were not posted
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Support
Support Information
 CALPADS URL
–
https://www.calpads.ca.gov/
 CALPADS Support
–
CALPADS Service Desk Request Form (preferred contact method)

–
HTTP://WWW2.CDE.CA.GOV/CALPADSHELP/DEFAULT.ASPX
916-325-9210
 CALPADS Operations Office (Admin. Account Support)
–
–
916-324-6738
[email protected]
 CALPADS-LEA Listserv (one-way)
–
17
http://www.cde.ca.gov/ds/sp/cl/listservs.asp
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Training Evaluation
Please complete our survey
18
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012
Questions
19
Essential 3 - SSID Enrollment Course Introduction v3.0, August 7, 2012

similar documents