Diana Pham

Report
Coach House Project Plan
Project Innovations
Working Together to Generate Modern Renovation
Andrei Dmitriev
Gustavo Gutierrez
Olivia Jackson
Xiaoyu Ji
Diana Pham
Sisley Wang
Summer Xia
Agenda
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Selection Criteria
Scope Definition
Project Objectives
Project Priorities and Constraints
Project Structure and Team
WBS - Resource Allocation
Communications Plan and Other recommendations
Risks and Contingency Plans
Budget
Floor Plan
Preliminary Design
References
Working Together to Generate Modern Renovation
Project Innovations
1. Selection Criteria
 Major Trend in Greater Vancouver
 Great solution to lack of housing, especially
affordable housing
Working Together to Generate Modern Renovation
Project Innovations
Project Screening Matrix
Working Together to Generate Modern Renovation
Project Innovations
2. Scope Definition
 Project
 To transform a two car garage into a one
bedroom coach house for a cost that does not
exceed $60, 000 within a time frame of less
than five months
Working Together to Generate Modern Renovation
Project Innovations
3. Project Objectives
 Get building approval by the City of North Vancouver
 Hire contractors
 Purchase supplies
 Monitor and control work as it takes place
Working Together to Generate Modern Renovation
Project Innovations
Deliverables
 New plumbing
windows
 New electrical
 New flooring
 Framing
 Replace garage door
with wall and window
 Insulation
 Interior design
 Appliances (i.e.
refrigerator,
dishwasher, etc.)
 Addition of three
Working Together to Generate Modern Renovation
Project Innovations
 New window
coverings
 New Lighting
Gantt Chart
Working Together to Generate Modern Renovation
Project Innovations
Milestones

To have garage gutted and ready for
renovations by March 30, 2012

Sheet Metal Installation completed by
June 6, 2012

Hire an architect by March 31, 2012


Get approval by city officials May 19,
2012
Alarm system, Telephone and Cat6
installation by June 6, 2012

Drywall completed by June 22, 2006

Find subcontractors and award contracts 
by May 20, 2012
Painting and Finishing carpentry by June
27, 2012

Framing completed by May 30, 2012

Flooring Installation by June 28, 2012

Electrical completed by June 1, 2012

Window coverings by June 28, 2012

Plumbing installed by June 1, 2012


Inspections (Framing, Electrical,
Plumbing) completed by June 3, 2012
Appliance Delivery and Installation by
June 29, 2012
Working Together to Generate Modern Renovation
Project Innovations
Technical Requirements
 Legal
 Including noise regulations and hours of operations
 Building codes
 Floor plan
 Permits
 Blueprints
 City regulations for construction and renovation
Working Together to Generate Modern Renovation
Project Innovations
Limits and Exclusions




Landscaping not included
Exterior design and renovation not included
Parking not included
Ceiling
Customer Review and Alignment
 Success of project will be determined by the degree
of satisfaction from the customer and the
alignment with the project plan
Working Together to Generate Modern Renovation
Project Innovations
4. Project Constraints




Environmental
Time
Holiday
Overtime
Project Priorities
 Alignment with project plan
 Customer satisfaction
Working Together to Generate Modern Renovation
Project Innovations
5. Project Structure & Team
Interior
Designer
Working Together to Generate Modern Renovation
Project Innovations
Responsibility Matrix
R = Responsible
P = Participate
I = Informed
Interior
Designer
Working Together to Generate Modern Renovation
Project Innovations
6. Work Breakdown Structure
Coach House Project
1
Project Plan
2 Construction
Permit
1.1
Scope Statement
1.2 Project Team
1.11 Work
Package
Write Scope
Statement
1.21 Work
Package
Review
Contractors
Hire Contractos
1.22 Work
Package
Hire general
contractor
2.1 Work
Package
Write and
submit legal
documents to the
City of
NorthVancouver
2.2 Work
Package
Inspections by
city officials for:
Framing
Plumbing
Electrical
4.1
Insulation
3.1
Plumbing
3.2
Appliances:
Dishwasher
Fridge
3.11
Control and
supervise
progress of
Plumber
3.111 Work Package
Labour Cost:
Rip up deck
Expose main sanitary
4.11 Work
Package
Hire Engineer
Install fan
exhaust
Install dryer duct
3.21 Work Package
Buy and install
appliances
3.112 Work Package
Cut slab for plumbing
3.113 Work Package
Buy and Install
drainage, abd hot water tank,
3.114 Work Package
Buy and install fixtures including:
Sinks (2)
Shower
Toilet
Water Heater
Working Together to Generate Modern Renovation
Project Innovations
5
Finishings
4
Construction
3
Bathroom
and Kitchen
4.2
Drywall,
baseboards,
crown moulding
4.21 Work
Package
Hire contractor
and carpenter.
Buy materials
and install
drywall,
baseboards,
crown
mouldings etc.
4.22 Work
Package
Buy paint
Hire painters
4.3
Windows
4.31
Framework and
window
coverings
4.311 Work Package
Replace garage door with wall
and buy and install 3 windows
4.312 Work Package
Buy and install windwo
coverings/ blinds/curtains
5.1
Alarm System
5.11 Work Package
Buy, install and test
alarm system,
telephone, CAT6
5.2
New Flooring
and finishing
carpentry
5.21 Work
Package
Buy and install
flooring
5.22 Work
Package
Hire and pay
finishing carpenter
5.3
New Lighting
5.31 Work
Package
Hire Electrician
5.32 Work
Package
Buy and install
lighting
7. Communications Plan
Objectives
 To keep stakeholders knowledgeable about when their involvement will be
needed

Keep them informed of the progress of the coach house
 Regular team meetings about the overall project to maintain a strong support
system

Frequent status reports
 To have frequent safety meeting with anyone working on site to reduce the
risk of accidents
Working Together to Generate Modern Renovation
Project Innovations
Communication Key Messages
 Administrative units will run reports for better
decision-making and planning
 Communicate each process of the project and work
on improvements so that it is as efficient and effective
as possible
 Communicate that the help and time of stakeholders
will be required to identify needs, and adjust some of
the work processes
Working Together to Generate Modern Renovation
Project Innovations
Communication Methods
 Phone calls
 Websites
 Face-to-Face meetings
 E-bulletin boards
 Text and instant
messaging
 News blogs
 E-mail lists
Working Together to Generate Modern Renovation
Project Innovations
 Memos
 Newsletters
Communications Plan
What
Initiation Meeting
Who/Target
All stakeholders
Purpose
Gather information for Initiation Plan
When/Frequency
FIRST
Before Project Start Date
Before Kick Off Meeting
Before Project Start Date
Type/Method(s)
Meeting
Distribute Project Initiation
Plan
All stakeholders
Distribute Plan to alert stakeholders of project scope and to
gain buy in.
Project Kick Off
All stakeholdes
Communicate plans and stakeholder roles/responsibilities.
Encourage communication among stakeholders.
At or near Project Start Date
Meeting
Status Reports
All stakeholdes and Project Office
Update stakeholders on progress of the project.
Distribute electronically and post via web.
Team Meetings
Entire Project Team.
Individual meetings for subteams, technical team, and
Functional teams as appropriate.
To review detailed plans(tasks, assignments, and action
items).
Regularly Scheduled.
Monthly is recommended for large/midsize projects.
Regularly Scheduled.
Weekly is recommended for entire team. Weekly or biweekly for sub-teams as appropriate.
Project Advisory Group
Meetings
(this may apply only to larger
projects)
Sponsor Meetings
Project Advisory Group and
Project Manager
Update Project Advisory Group on status and discuss
critical issues. Work through issues and change requests
here before escalating to the Sponsors.
Regularly Scheduled.
Monthly is recommended.
Meeting
Sponsors and Project Manager
Update Sponsors on status and discuss critical issues. Seek
approval for changes to Project Plan.
Meeting
Executive Sponsor Meetings
(this may apply only to larger
projects)
Executive Sponsors and Project
Manager
Update Sponsons on status and discuss critical issues. Seek
approval for changes to Project Plan.
Regularly scheduled
Recommended biweekly or monthly and also as needed
when issues cannot be resolved or changes need to be made
to Project Plan.
Not regularly scheduled.
As needed when issues cannot be resolved or changes need
to be made to Project Plan.
Review
Project Office, Project Manager,
select stakeholde, and possibly
Sponsors if necessary.
Review status reports, issues, and risks. To identify and
communicate potential risks and issues that may effect the
schedule, budget, or deliverables.
Monthly
Scheduled by the Project Office
Meeting/Report
Project Office will produce report using their
template.
Post Project Review
Project Office, Project Manager,
key stakeholde, and sponsons.
Identify improvement plans, lessons learned, what worked
and what could have gone better. Review accomplishments.
End of Project or end of major phase
Meeting/Report
Project Office will produce report.
Quarterly Project Review
Project Office, Project Manager,
and key stakeholdes.
Review overall health of the project and highlight areas that
need action.
Quarterly depending on size and criticality of the project.
Scheduled by the Project Office.
Presentations to Special Interest
Groups
Project Managers Team,
Leadership Group, Quarterly
Review.
Specific Focus Groups or End
Users.
Examples:
Power Users, Help Desk, Dept
Mgrs., etc.
To update external groups to promote communication a
create awareness of project interdependencies.
To gain input from special groups and keep them abreast of
the Project’s status.
At project milestones so as to communicate with other
interested parties of changes that will be introduced outside
of the Project Team.
Once product has enough to “show”. As you complete
critical phases or make major enhancements.
Meeting/Report
Project Office will produce report using
internal template.
Presentation/
Demonstration
To be determined by the Project
Team
General communications
As needed
Periodic Demos and Target
Presentations
Other…
Working Together to Generate Modern Renovation
Project Innovations
Document distributed via hardcopy or
electronically. May be posted on project
website.
Meeting: Detailed Plan
Meeting
Presentation/
Discussion
Lunch n Learns, email lists, PU home page
announcements, etc.
8. Risks
Risk Identification
 Technical
 Project management
 External factors
Working Together to Generate Modern Renovation
Project Innovations
Technical Factors
 Technology (breaks/malfunctions/crash, etc.)
 Quality of equipment/materials
 Performance and reliability of machines
Working Together to Generate Modern Renovation
Project Innovations
Project Management
 Budget (not a commercial client)
 Control of activities
 Duration
 Estimates
Working Together to Generate Modern Renovation
Project Innovations
External Factors
 Weather
direct influence of time and cost
 Accidents
delay project schedule
jeopardize reputation of
Project Innovations
Working Together to Generate Modern Renovation
Project Innovations
Risk Assessment
Budget
Time
Materials
Working Together to Generate Modern Renovation
Project Innovations
Likelihood
Working Together to Generate Modern Renovation
Project Innovations
9. Budget
 $60, 000 maximum
 Budget created based on analogous estimates from
industry expert as well as research
 Added 15% for risk contingency plan
Working Together to Generate Modern Renovation
Project Innovations
Working Together to Generate Modern Renovation
Project Innovations
10. New Floor Plan
Working Together to Generate Modern Renovation
Project Innovations
11. Preliminary Design
Working Together to Generate Modern Renovation
Project Innovations
Preliminary Design
Working Together to Generate Modern Renovation
Project Innovations
12. References
Cost Helper. http://www.costhelper.com/cost/home-garden/water-heater.html.
N.p., Web. 4 Apr. 2011.
DeCotiis, Vitt. Personal interview. 20 Mar. 2011.
Hillcrest Plumbing and Heating. http://www.hillcrestplumbing.com/. 2011.
Web. 4 Apr. 2011.
LG Electronics. http://www.lg.com/us/appliances/refrigerators/index.jsp. 2011.
Web. 4 Apr. 2011.
Next Tag. http://www.nextag.com/stainless-steel-refrigerator/products-html. 2011.
Web. 4 Apr. 2011.
Sharp, Barbara. City of North Vancouver. http://www.cnv.org//server.aspx?
c=2&i=70. N.p., 20 Mar. 2011. Web. 4 Apr. 2011.
Sharp, Barbara. City of North Vancouver. http://www.cnv.org//server.aspx?
c=2&i=29. N.p., 20 Mar. 2011. Web. 1 Apr. 2011.
Working Together to Generate Modern Renovation
Project Innovations
Conclusion
Questions or Comments?
Thank you!

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