click here - TroopWebHost

Report
Because Scouting should be all about spending time with your scouts.
What is TroopWebHost?
A dedicated website for your troop.
Hosted on our secure server.
That every member of your troop can log on to.
With access appropriate to each member’s position.
To maintain and access all of your troop’s information.
www.TroopWebHost.com
Public Web Pages
Home Page
• Information about your troop
• Photos
• Announcements
• Upcoming Events
About Our Troop
Adult Leaders
Download Forms
Photo Gallery -
can be private
Resource Links
Video Gallery -
can be private
www.TroopWebHost.com
Logon To Your Site
Each member of the troop has
their own User ID and password.
Each member of your troop can be assigned one or more roles:
• Scout
• Event Planner
• Adult
• Treasurer
• Advancement Chair
• Webmaster
• Membership Chair
• …and many more (you can define your own roles, if you’d like)
The menu the user sees is limited to what is appropriate to his/her roles.
www.TroopWebHost.com
My Stuff
View and update information about yourself:
• View your account balance and transaction history
• Submit payments on-line using PayPal
• View your advancement status
• Update your contact information and password
• Sign up for events
• Subscribe to the troop calendar
• View and contribute to the Scout Forum
• View library materials and equipment you’ve checked out
• View the merit badges you support as a merit badge counselor
Parents can view information about their scouts’ advancement and accounts,
and can update their contact information.
www.TroopWebHost.com
E-Mail and SMS Text Messages
Send messages from your web site to:
• Individual members
• The entire troop
• All members of a patrol
• All members signed up for an event
• Custom e-mail groups that you create
Special e-mail functions:
• Send User ID and Password to selected members
• Send account balances
• Send invitation to upcoming event to all who haven’t yet decided
www.TroopWebHost.com
Calendar
View all troop events on the Troop Calendar:
•
Meetings
•
Fundraisers
•
Campouts
•
Community Service
Set up event locations for places you visit often, with:
• Address
• Distance & Directions
• Phone Number
• Photograph
•
•
Google Map coordinates
Web Site Link
Schedule activities, meal plans, and rank and merit badge requirements.
Take attendance to give credit for camping nights, hiking miles and service hours.
After the event, upload photos to share with the troop.
Subscribe to the troop calendar from Google Calendar and other calendar applications,
including those on tablets and smart phones, including iPad and iPhone.
www.TroopWebHost.com
Rank Advancement
View detailed requirements for all ranks and merit badges.
Print “Blue Cards” for merit badges.
Check off scouts who completed requirements that were
offered at an event.
Automatically complete community service requirements
based on participation at service events.
Automatically complete “months in rank” requirements.
Print reports, labels and award cards for Court of Honor.
Compute eligibility for Order of the Arrow.
Identify who needs which requirements for next advancement.
www.TroopWebHost.com
Managing Your Troop’s Funds
Makes your treasurer’s job much easier!
PayPal payments are automatically posted to the member’s account.
Enter group transactions for dues and campouts (participants are pre-selected).
Reconcile your monthly bank statement by checking off the checks & deposits.
Generate e-mails to all troop members with their current
account balances.
Every member can view their account history on-line.
No more printing and mailing statements every month!
www.TroopWebHost.com
Leadership and Training
Adult and scout leadership positions.
Saves history of positions held by each
member of the troop.
Record training completed by each adult and scout.
Expiration dates are computed automatically.
www.TroopWebHost.com
Automated Electronic Newsletter
Automatically e-mail a newsletter to every member of your
troop (unless they opt out).
Newsletter is automatically generated from information you’ve
already entered into the system:
• Announcements
• Upcoming events
Personalized to each recipient to show:
• Whether or not they’ve signed up for each upcoming event
• Training about to expire
• Account balances
• Library materials and equipment that are currently checked out
• Requirements needed for next rank advancement
www.TroopWebHost.com
But Wait, There’s More!
Upload forms and documents for easy retrieval.
Check in and check out troop library materials.
Check in and check out camping equipment.
Display videos you’ve uploaded to YouTube.
Support for merit badge counselors, including those from other troops.
Download complete database backup as XML document.
Configure the system to fit your troop’s requirements, including
color scheme and banner image.
www.TroopWebHost.com
Getting Started
Order a subscription at TroopWebHost.com.
Only $99 per year for your entire troop.
Excellent customer support and
comprehensive on-line user guide.
Implementation checklist is provided in the User Guide.
Troop roster, completed merit badges, and completed rank requirements
may be uploaded from TroopMaster.
Troop roster may be uploaded from ScoutTrack.
www.TroopWebHost.com
Technical Details for I.T. Professionals
Dedicated server managed by LiquidWeb at secure data center in Lansing, MI.
Server configuration:
• Dual quad core Xeon processor
• Primary storage: two 15,000 RPM disks in RAID 1 (mirrored) configuration
• Third disk for SQL backups
• Microsoft SQL Server 2008 R2
Full database backups daily, with hourly incremental backups.
Backups copied off-site daily for two week retention.
SSL encrypted communications.
Integrated user guide. Tool tips on all data entry fields. Export any grid to Excel.
www.TroopWebHost.com

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