Pell LEU Processing

Pell LEU
October 9, 2014
• Rice University
• 6,628 undergraduate, graduate, and
professional students
• Awarded 645 Federal Pell Grants,
• Approx. $2.8 million in Pell awards
• Software System: Banner
Glossary of terms
Lifetime Eligibility Used
Department of Education
Institutional Student Aid Record
Student Aid Report
Common Origination and Disbursement
The maximum amount of Federal Pell
Grant funding a student can receive for
an award year.
Award year Period from July 1 of one calendar year to
June 30 of the next calendar year.
Pell Lifetime Limit
The Consolidated Appropriations Act, P.L. 112-74 was
enacted on December 23, 2011.
• Beginning for 2012-2013 no student can receive more
than 600% (12 full time semesters) and students are
not grandfathered in.
• Effective for 2013-2014, the ISIR record contains the
percentage of LEU for the student.
• A message will appear on the SAR through a Comment Code.
It will be a range of what they have used.
Comment Codes
• ISIR contains comment code regarding Pell LEU
Comment codes found on RNIMSxx
346 and 347 create SAR C Codes.
346 student is close to lifetime eligibility (over 500%)
347 student has reached lifetime eligibility (600%) or is over
Other comment codes related to PELL LEU exist for students who are
under 500% and are displayed on SAR for student. No action is needed
by the school since student has full eligibility left for the year.
• C Flag is set on RNARSxx
This is what prevents packaging or disbursement. Students with 346
will have PLEUC and students with 347 will have PLEUO on
RRAAREQ. (tracking screen)
How Pell LEU is Calculated
Example 1:
If the scheduled award for an award year is $5,000, and the
student enrolled for only one semester; then, the student
receives only $2,500. This is equivalent to 50 percent of the
scheduled award for the award year.
• Percent used:
To determine how much of the 600 percent of Pell Grant has been
used each year DOE compares the actual amount received for the
award year with the scheduled award amount for that award year.
• DOE keeps track of a student’s LEU by adding together the
percentages of eligibility used for each award year.
Scheduled Awards
• Students with an LEU percentage of more
than 500% are not eligible for a full award in
• If the Pell LEU is more than 500 percent,
then the financial aid office will need to:
Calculate the first disbursement at the maximum amount allowed.
The second disbursement cannot exceed the remaining eligibility.
How Pell LEU is Calculated
Example 2:
Student is full-time in a semester program and has 0 EFC
and a $5,730 scheduled award
Calculate student’s Pell eligibility by subtracting the Pell
LEU from the Pell LEU Report from 600.000%
Report says 534.255%
600.000% - 534.255% = 65.745%
65.745% x $5,730 = $3,767.1885 ($3,767.18)
First semester award = $2,865.00
Second semester award = $902.18 or $902.00 (do not round up)
Pell LEU Processing
The ISIR comment code and C-flag cause RRAAREQ to populate
with the LEU requirement.
Pell LEU Processing
Pell LEU Processing
RNASLXX- This student has received 525.009% in lifetime Pell
eligibility. Therefore, the system will only award 74.991% in Pell for
2014 – 2015.
COD Full Pell EU History
RNASLxx lists the Pell LEU
and should match COD.
Pell LEU Processing
Update RHACOMM with Pell LEU using comment code LEU.
List eligibility used and
List remaining eligibility
If less than 100%, calculate maximum award and include in comment.
Pell LEU Processing
After origination, the imported file, crpgXXop.XXX will have a code 177 or
178 if Pell LEU is near or over the limit.
As before, update RHACOMM with Pell LEU using comment code LEU.
Check for correct Pell calculation.
Where can students see their LEU %?
Students may log onto the National Student Loan Data System
to view their Pell lifetime eligibility used. It will be found on the
Financial Aid Review page.
Are students who reached Pell LEU in 2014-2015
eligible for FSEOG?
Students that reach Pell LEU may receive FSEOG in the
following circumstances. (FSA HB, p. 3-130)
A student who receives a Pell Grant at any time in the award year
may be awarded an FSEOG for that award year; the student does
not have to receive a Pell Grant in the same payment period as
the FSEOG.
If you have remaining FSEOG funds after making awards to all
Pell Grant recipients for that award year, you must next select
students with the lowest EFCs who are not receiving Pell Grants.
This group of students is known as the FSEOG second selection
group. This group also includes students who have reached their
Are Students who Exceeded Pell LEU
in 2012-13 still eligible for loans?
Are Students who exceeded Pell LEU still eligible for loans?
A student enrolls at our school and the ISIR indicates his Federal Pell
Grant LEU is greater than 600% (received C-Code 347). We determine
by checking COD that the overpayment occurred at another school in
the 2012-2013 award year.
Student is no longer eligible. Under 34 CFR 668.32(g) of the student
eligibility regulations, any student who owes an overpayment on any
Title IV grant or loan funds is not eligible for additional Title IV grant or
loan funds until the overpayment has been resolved or repaid in full. In
this scenario, the student will most likely need to resolve the
overpayment directly with the other school in order to receive Title IV
aid at our school.
Pell reports from COD, how do you use them?
We use our own reports for packaging, and
Use the crpgXXop.XXX results to follow up findings.
How do you notify students?
We notify them through the Portal when they get 346 or
347. The message stays in the portal.
The Department of Education limits the total amount of Federal
Pell Grants a student may receive to the equivalent of 6 school
years (12 full time semester awards). Based on information
reported to the National Student Loan Data System
( by the school(s) you have attended, your total
Pell Grant awards are close to or exceed this limit. This
information may be verified at
Please contact [email protected] if you have questions.
Fall Pell payments create new LEU information. CRPG files includes
COD codes on those originations near or over the limit.
• We work them all.
COD and NSLDS figures may differ
• COD is the information we must use.
C flag causes Pell to back out.
• We need to work quickly to avoid sending another origination prior
to the correction.
There are timing issues for students that attend summer school at
another school.
2013 FSA Training Conference Session 3
2014-2015 FSA Handbook
• Volume 3, Chapter 3
• Volume 3, Chapter 6
Dear Colleague Letters
• 2012-09-04 - (GEN-12-18)
• 2013-05-16 - (GEN-13-14)

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