Medication Training Module IV Kenton County Schools

District Policies and Procedures
Although the Kentucky Department of Education
(KDE) has developed standardized medication
training, each district has developed individual
policies and procedures that guide their employees
in the application of the training.
The goal of the Kenton County School District
(KCSD) is to reduce barriers so all students can
attend school and participate at their greatest
This brief review, in
addition to
information provided
in the earlier
medication training
modules, will help you
answer the questions
on the Study Guide for
Module IV.
Parents/ guardians and the student’s
healthcare provider must complete and sign
a KCSD Administration of Medication
Permission Form for any medication
administered at school.
 This includes over the counter and as needed (PRN)
It is optimal that medication be given at
home if it is ordered one, two, or three times
a day.
The Board of Education policy permits
a responsible, trained student to carry
and/or self administer medication for
asthma (inhaler), severe allergic
reaction (Epipen), seizure (Diastat)or
diabetes (Glucagon)on his/her person
for immediate use in a life threatening
situation with written order of
physician, parent request, school nurse
and principal approvals.
All medications must be received in the
original bottles or containers with labels
 The information on the bottle/container must match the
information provided on the permission form.
 The label on the bottle/container is required to note the
frequency of the medication but is not required to include
the exact times that the medication is to be given.
 Terms such as “lunch” are acceptable on the permission
 Medication may be given within a 30 minute time frame
before or after the time indicated on the doctor’s orders
If the medication requires
refrigeration it must be
stored in a separate
refrigerator or in a locked
container that can be
stored with food in a
supervised area.
Follow the 6 rights of medication
administration discussed
previously in the training and
always check to make sure the
medicine was actually taken.
After medication is administered, it
must be documented on the
medication log.
Controlled medications will be
counted upon receipt and the number
recorded on the back of the
medication log.
Document the time given in the box.
Initial the box.
Identify your initials with a signature at the
bottom of the page.
Use the codes provided to fill in boxes when
 This includes a code for medication that is refused.
Always use blue or black ink. If an
error is made strike through the
error, write VOID and initial.
NEVER use whiteout.
Don’t forget to document all
medications after the medicine is
administered ---routine meds and
emergency meds, whether at
school or on a field trip.
the school nurse immediately
out the Medication Administration
Incident Report.
If a student has
permission to carry a
medication, required
documentation of doses
taken will be reviewed by
the nurse, based on
parent and health care
provider request.
Any changes to the medication
(dosage, time, etc.) requires a new
Medication Permission Form and
updated prescription label.
Staff shall keep all personal medication in a
secured space and in the original labeled
At no time shall any employee administer
their personal prescription or over the
counter medication to a student.
Important Field Trip information:
Medication is to go on the field trip in the original, labeled container.
Only trained school personnel may administer the medication.
If a parent is attending the field trip they may keep and administer
medication to their own child.
With the exception of emergency medicines that students have
permission to carry, school personnel shall be responsible for
keeping all medications with them.
Document that the medication was given in the medication
log upon return to school
Keep medication needs in mind when dividing
students into groups for a field trip.
Unused medications at the end of the year:
Those medications that students have permission to carry may be
sent home with the student; the ability of very young students to do
this may be assessed on a case-by-case basis.
Other medications that are not picked up by
a parent are to be discarded in the
following manner:
Pills: mix with glue, let dry and
throw in the trash
Liquids: pour into cat litter and
place in the trash when absorbed
Ask questions if you are unclear about any aspect
of medication administration.
Copies of the Medication Administration Manual
and the District’s medication procedures are
located in each First Aid Room.
If you have any questions after using these
resources, call the Coordinator of School Health
Services at 344-8888.
Assisting a student with administering their
medication can make a difference in their life,
keep them healthy and in school participating
at their greatest capacity.
Thank you for all you do for our students.

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