2014 Second Chance Act Planning and Implementation (P&I) Guide Josh Weber, Program Director, Juvenile Justice Elizabeth Seigle, Policy Analyst, Reentry and Juvenile Justice Council of State Governments Justice Center December 3, 2014 National nonprofit, nonpartisan membership association of state government officials Represents all three branches of state government Provides practical advice informed by the best available evidence Second Chance Act Grantees • Authorized by the passage of the Second Chance Act in April 2008 • The NRRC is a project of the CSG Justice Center and is supported by the Bureau of Justice Assistance, Department of Justice • The NRRC provides individualized, intensive, and targeted technical assistance, training, and distance learning to support SCA grantees • The NRRC has supported over 600 juvenile and adult reentry grantees since inception in 2009 Overview Juvenile Reentry Systems Reform Grant Program P&I Guide Purpose and Use Review Sections of the P&I Guide Grantee Experience Using P&I Guide Next Steps and Common P&I Guide Questions Juvenile Reentry Systems Reform Grant Program P&I Guide Purpose and Use Review Sections of the P&I Guide Grantee Experience Using P&I Guide Next Steps and Common P&I Guide Questions Juvenile Reentry Systems Reform (JSR) Program Overview Identify “jurisdiction-wide” reforms to the reentry process, supervision, and services that will reduce recidivism and improve other youth outcomes Garner the support of leaders across branches of government to inform, advance, and oversee reentry reform efforts Successfully complete planning phase deliverables, including the development of a strategic plan to reduce recidivism for high-risk youth Establish and institutionalize a coordinated, collaborative approach across systems and branches of government to promote reentry reforms Demonstrate how key reentry reform efforts will be operationalized, progress measured, and improvements sustained over time Examples of Reentry Policy and Practice Reform Conduct risk assessments to measure treatment progress in facilities and use the results to guide and reduce lengths of stay and develop reentry plans matched to youth’s risk and needs. Revamp facility service models to focus on evidence-based treatment and a more developmentally appropriate approach. Establish quality assurance protocols to conduct an ongoing assessment of the quality of private residential placements and mandate contractual compliance. Eliminate the use of residential step downs for the majority of youth leaving secure facilities and establish in-home reentry services. Develop and formalize a cross-systems approach to assessing and addressing youth’s mental health and substance use treatment needs. Establish a new parole supervision and training model focused on promoting positive youth behavior change and employing a graduated response to violations. Juvenile Reentry Systems Reform Grant Program Parameters Total Length of Award Total Amount Planning Activities Implementation Proposal • 12 months Planning Phase • Up to $100,000 for planning to accomplish key deliverables • Complete planning phase deliverables with intensive support from NRRC technical assistance provider • Grantees compete for potential awards of up to $2 million to implement strategic plan Key Deliverables of the Planning Program Develop a reentry taskforce with participation from leadership across branches of government and service systems that can help identify priority reentry improvements and advance policy and practice changes. Develop a plan for tracking recidivism and youth outcome data, and using this data to guide policy, practice, and resource allocation decisions. Assess barriers and gaps to reduce recidivism for target population, and develop a comprehensive, jurisdiction-wide juvenile reentry strategic plan to address these challenges. Identify the key tasks, staff, resource requirements, and timelines necessary to effectively implement and sustain reentry reforms. Key Deliverables Timeline Deliverable Deadline Effective Reentry Taskforce February 27, 2015 Plan for Tracking Recidivism and Other Youth Outcome Improvements February 27, 2015 Reentry Strategic Plan April 30, 2015 Implementation and Sustainability Plan June 30, 2015 SCA Comprehensive Juvenile Reentry Systems Reform Implementation Program Grant Solicitation July (date forthcoming) 10 Juvenile Reentry Systems Reform Grant Program P&I Guide Purpose and Use Review Sections of the P&I Guide Grantee Experience Using P&I Guide Next Steps and Common P&I Guide Questions P&I Guide Purpose What is the P&I Guide? -Roadmap for developing a comprehensive, systemwide reentry strategy and implementation plan that promotes improved reentry outcomes -Requirement under the OJJDP FY14 Second Chance Act Juvenile Reentry Program solicitation How can grantees use the P&I Guide? -Tool for continuously assessing reentry policies and practices to identify strengths and gaps, and for improving, institutionalizing, and sustaining reentry policies and practices -Foundation for submitting a competitive application for implementation funding How will the NRRC use the P&I Guide? Assist grantees to accomplish planning phase deliverables in order to compete for implementation funding Completing the P&I Guide Grantees are responsible for completing and submitting to the NRRC the identified exercises at the end of each section of the guide by the established timeline. • The goal of the exercises is not simply to complete them, but to identify priority reforms and establish the infrastructure to make lasting reentry reforms • Conduct an honest self-assessment of challenges and needs • Work collaboratively with your reentry taskforce • Engage with your NRRC technical assistance provider through ideally at least biweekly calls and 1-2 site visits to support deliverable completion and next steps The completion of the guide will culminate in an action plan and associated implementation proposal to OJJDP Examples of NRRC Technical Assistance Include… Your NRRC technical assistance provider is responsible for providing intensive distance and on-site guidance and support to help you accomplish your goals and the planning phase deliverables. Examples of TA include: Facilitate strategic planning sessions or meetings of reentry task forces Present on the JSR program and “what works” to improve reentry outcomes to the task force and government leaders Partner with our research division to help you identify baseline recidivism rates, set improvement targets, and develop plans for tracking progress improvements Facilitate your policy/practice assessment and diagnosis of assessment results Help translate assessment findings into proposed policy and practice improvements and implementation plans Connect grantees with additional research, examples of best practices from across the country, and peer learning partners to support reentry reform efforts Juvenile Reentry Systems Reform Grant Program P&I Guide Purpose and Use Review Sections Of the P&I Guide Grantee Experience Using P&I Guide Common P&I Guide Questions Section One/Deliverable 1: Establishing a Comprehensive and Effective Reentry Task Force A reentry taskforce can help unite key system stakeholders around reentry goals, promote a coordinated approach across systems, and ensure agency leaders work together to support system-wide reentry policy and practice changes. Key Elements of an Effective Reentry Taskforce include: Comprehensive Membership Representative Leadership with Decision-Making Authority Defined Task Force Structure and Clear Goals Clear Membership Roles and Responsibilities Staff and Other Resources Support Sustainability Section Two/Deliverable 2: A Plan for Tracking Recidivism and Other Youth Outcome Improvements Grantees must collect and use data to demonstrate measurable reductions in recidivism and improvements in other youth reentry outcomes in order to ensure progress towards goals and effective use of time and resources. Key Elements of Tracking Recidivism and Other Youth Outcomes include: Identify a specific target population for implementation activities. Establish a process and the electronic infrastructure for tracking the multiple ways the target population may have subsequent contact with the justice system. Establish a priority set of positive youth outcomes. Establish baseline recidivism rates for the target population and identify targets. Analyze recidivism rates and other youth outcomes by key characteristics. Make recidivism and other youth outcome data available to key stakeholders. Use youth outcome data to inform reentry policy, practice, and resource allocation. Section Three/Deliverable 3: Developing a Comprehensive System-Wide Reentry Strategic Plan Principle 1 Principle 2 Principle 3 Principle 4 Base supervision, service, and resource allocation decisions on the results of validated risk and needs assessments. Adopt and effectively implement programs and services demonstrated to reduce recidivism and improve other youth outcomes, and use data to evaluate the results and direct system improvements. Employ a coordinated approach across service systems to address youth’s needs. Tailor system policies, programs, and supervision to reflect the distinct developmental needs of adolescents. Section Four/Deliverable 4: Developing an Implementation and Sustainability Plan Grantees must develop a detailed Implementation Action Plan to advance priority improvements, and commit to sustaining the agency and taskforce’s efforts to advance policy and practice improvements. Key Factors of Sustainability Plans include: Stakeholder Engagement Leadership Support Staff buy-in and Training Oversight and Accountability Resource Allocation Juvenile Reentry Systems Reform Grant Program P&I Guide Purpose and Use Review Sections of the P&I Guide Grantee Experience Using P&I Guide Next Steps and Common P&I Guide Questions Department of Juvenile Justice “OFFER HOPE AND YOUTH CHANGE” Georgia Department of Juvenile Justice Youth Offender Reentry Framework Strategic Plan Presented to: FY14 SCA Juvenile Reentry Systems Reform Program Grantees Webinar Presented by: Georgia Department of Juvenile Justice Office of Reentry Services December 3, 2014 “OFFER HOPE AND YOUTH CHANGE” Development & Purpose of P&I Guide • Consulted with national reentry experts. • Consulted with a diverse group of additional stakeholders. • Guide for shaping a system‐wide reentry strategy and integrated set of policy and implementation expectations that promote improved youth reentry outcomes. • Tool for assessing the comprehensive, evidence‐based nature of reentry policies and practices to identify strengths and gaps. • Strategy for developing a shared understanding, buy-in, and accountability across key stakeholders for the activities that support improved youth reentry outcomes. “OFFER HOPE AND YOUTH CHANGE” Purpose To present an overview of the planning process and method of the Georgia Department of Juvenile Justice Youth Offender Reentry Framework Strategic Plan workgroup. Endstate The end state is to have a measurable positive impact on youth successful transition and reintegration into the community and to reduce recidivism and “OFFER HOPE AND YOUTH CHANGE” DJJ Office of Reentry Services December 2013, the Office of Reentry Services launched the development of the Reentry Strategic Plan by: • Review of the Vision, Mission, Goals and Objectives of the Department. • Mirrored the GA-PRI Framework and converted it into juvenile justice language. • Representatives were assigned to participate in a Reentry Strategic Plan Workgroup from all sections throughout the Department. • Meetings were co-facilitated based on the subject area of discussion, engaging an extensive range of subject matter experts to review and develop the strategic plan. DJJ Office of Reentry Services • Workgroup met weekly over a three month period discussing the Seven Decision Points which included twenty-seven Targets for Change. • Workgroup went line by line identifying each policy expectation and each operational performance expectation as an Asset or Barrier. • Each Decision Point was linked to one or more written policies. • The committee identified Barriers and developed what steps needed to be taken to address the Barrier(s) and who would be responsible. DJJ Office of Reentry Services Rich discussion occurred allowing all participants an opportunity to have robust conversation and a safe space for expressing ideas and concerns. • The Reentry Strategic Plan is initiating a process of Continuous Strategic Thinking and Planning that will produce a network for implementation. • The plan is designed to keep pace with the changing trends related to juvenile justice research and reforms. • The initial plan represents a beginning, not an end. • Critical to success, we involved all federal and state agencies, nonprofit and for-profit organizations, community leaders and advocates. DJJ Office of Reentry Services Our goal was to assure the Georgia DJJ is moving in the right direction by identifying key indicators for improvements which results in changed youth, unified families, and safer communities. • For each Barrier, we determined “Who” will do “What” and “When” in order to eliminate the Barrier (i.e., create a “Plan of Action”). • Next steps are to assess the resource/fiscal gaps that prevent the Plan from becoming a system-wide reality; determine our current fiscal commitment, what the cost is and what it will take to expand the activity system wide. • Determine performance measures in reaching and achieving the changes identified in the Plan and how to include the performance measures in policy and how they can be documented. Reentry Strategic Plan Three Phases & Seven Decision Points PHASE 1: GETTING READY (THE INSTITUTIONAL PHASE) 1. 2. DECISION POINT - ASSESSMENT AND CLASSIFICATION DECISION POINT - YOUTH BEHAVIOR AND PROGRAMMING PHASE 2: GOING HOME (THE REENTRY PLANNING PHASE) 3. 4. DECISION POINT - YOUTH RELEASE PREPARATION DECISION POINT - RELEASE DECISION MAKING PHASE 3: STAYING HOME (THE COMMUNITY SUPERVISION & DISCHARGE PHASE) 5. 6. 7. DECISION POINT - SUPERVISION & SERVICES DECISION POINT - REVOCATION DECISION MAKING DECISION POINT - DISCHARGE AND AFTERCARE DJJ Office of Reentry Services Conclusion The DJJ Youth Offender Reentry Framework Strategic Plan will be used to guide DJJ youth reentry reforms at the operational level through work groups and internal departments sections collaboration. The major focus will be to continuously review the assets and barriers and develop plans of action to enhance assets and overcome barriers to improve collaboration, coordination, and execution through: information sharing, policies, directives, performance based measures and outcomes, and improve youth supervision. The Georgia DJJ will work to implement this strategic model to fidelity and “OFFER HOPE AND YOUTH CHANGE.” Office of Reentry Services B. Keith Jones, Director Cathy Smith-Curry, Assistant Director Andre’ Cheek, Program Coordinator Robert Kiedinger, Program Coordinator Kim Conkle, Program Coordinator Katrina Paulk, Program Coordinator Marissa Gautner, RTSS Joseph “Greg” Lovett, RTSS Delikah Carter, Administrative Assistant A.J. Sabree, Strategic Planning and Implementation Manager 30 Juvenile Reentry Systems Reform Grant Program P&I Guide Purpose and Use Review Sections of the P&I Guide Grantee Experience Using P&I Guide Next Steps and Common P&I Guide Questions 31 Short-Term Next Steps December: Introductory call with TA provider and NRRC Juvenile Justice Program Director to review current reentry process, documented policies and practices, and begin identifying priorities for improvement Review current status of reentry taskforce and recidivism/youth outcome data capacity January/February: Engage regularly with reentry taskforce and TA provider to discuss current status and improvements needed to reentry taskforce, leadership support, and data tracking Engage with CSG Justice Center research division and TA provider to help with calculation of baseline recidivism rates, establishing improvement targets and best practices for data measurement and analysis Schedule site visit with TA provider to facilitate and support completion of deliverables 1 and 2 and provide needed momentum for the initiative Submit to NRRC completed P&I Guide exercises (deliverables 1 and 2) Commonly Asked Questions Will OJJDP look at our completed P&I Guides? If so, how will they be using our responses? What if we cannot get everyone who should complete this guide to the table in time? How and to what extent can the NRRC assist in developing the Implementation Proposal? What is the likelihood of receiving implementation funding? Thank You Join our distribution list to receive CSG Justice Center project updates! www.csgjusticecenter.org/subscribe For more information, contact Elizabeth Seigle ([email protected]) The presentation was developed by members of the Council of State Governments Justice Center staff. The statements made reflect the views of the authors, and should not be considered the official position of the Justice Center, the members of the Council of State Governments, or the funding agency supporting the work. Citations available for statistics presented in preceding slides available on CSG Justice Center web site.