PAYROLL NEW EMPLOYEE ORIENTATION

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PAYROLL NEW EMPLOYEE
ORIENTATION
WELCOME TO
Wright State University
PAYROLL HOURS, LOCATION AND MAIN
NUMBERS
• LOCATION: 301D University Hall
• HOURS: 8:30 a.m. to 5:00 p.m., Monday
through Friday
• MAIN PHONE LINE: 937-775-2249
This is the Payroll Department’s main phone line. It is normally staffed by
our interns. They will take your general information and connect you
with the appropriate staff member.
• FAX NUMBER: 937-775-2383
This is a dedicated fax line. It comes directly to the Payroll Manager’s
office. The faxed information is only seen by the Payroll staff.
WHO WE ARE
Theresa Brookins- Payroll Clerk for classified staff and student employees. (Bi-weekly Payroll)
Phone: (937) 775-2893
Email: [email protected]
Teresa Pack, CPP- Payroll Manager
Phone: (937)775-2388
Email: [email protected]
Tony Shreck, FPC- Payroll Accountant
Phone: (937)775-2688
Email: [email protected]
Kimberly Thomas, FPC- Payroll Specialist for faculty, graduate students and unclassified staff.
(Monthly Payroll)
Phone: (937)775-2687
Email: [email protected]
Student Interns: Rebekah Kievlan and Jessica Wolford
WHAT WE DO
• IRS
• Social Security Administration – Wright State Employees
contribute to Medicare only
• Department of Labor
• Office of Child Support Enforcement
• Department of Homeland Security
• Various State and Local Agencies
• Fee Remission taxability
The Payroll Process
You
Payroll
Your
Department
Human
Resources
The payroll process requires collaboration between you, your department,
Human Resources and Payroll. We work as a team to make sure you are
paid accurately and on time. We strive to provide you with excellent
customer service to meet your payroll needs.
HOW AM I PAID????
• The frequency in which you are paid depends on what
kind of employee you are……………..
HOURLY STAFF AND STUDENTS
• Paid bi-weekly
• Time submitted electronically the last day of the pay period. This is normally
on Fridays, but holidays will affect this. Please subscribe to the announce list
serv for messages concerning time sheet submission and approval deadlines.
• Time approved by supervisor and submitted to Payroll prior to 2PM on
Monday.
• Money direct deposited to employees account on Friday, PAYDAY
• Vacation, sick leave and comp time reported on time card
• Schedule of submission deadlines on payroll website accessible from WSU
home page
Faculty, Adjuncts, and Salaried Staff
• Paid Monthly by Contract
• Direct Deposit in Bank Account on Last Business Day
of the Month
• Adjuncts and Grads paid over the length of the
quarter in equal installments
• Vacation and Sick Leave Balances completed through
online leave reporting
Services
Required Deductions
– Federal Taxes- withheld in accordance to your W-4 form.
– State Taxes- withheld in accordance to your IT-4 form.
– Local Taxes- check your paystubs regularly for accuracy and
notify HR and Payroll of any change of address.
– School District Taxes
– Medicare
– Retirement Withholdings OPERS, STRS, Alternative
Retirement Plan
Services
Voluntary Deductions
–
–
–
–
–
–
–
Weight Watchers
Parking can be deducted if you choose.
United Way
Sporting Tickets
University Advancement
403 B Retirement Plans
457 Deferred Compensation
Research regarding past employment and
earnings for buy-back of OPERS and STRS
service
Contact Tony Shreck 775-2893
Management of Tax Treaties and Treaty
exemptions for F1, J1 and H1B1 Visa Holders
Contact Kim Thomas 775-2687
Fee Remission
• Benefit up to $5250 tax
free for Employees
Graduate Courses
• Graduate courses taxable
for dependents
• Imputed earnings added
to pay
 Only Graduate level classes are taxable. Undergraduate courses are not taxed
for employees or dependents.
Electronic W-2
•
W-2 forms for Wright State employees are available online.
• Electronic W-2 forms are available sooner than the
printed versions. The electronic version can be printed
out as many times as needed and are accepted by all tax
municipalities.
• Receiving your W-2 electronically not only saves natural
resources but also saves the University money. Printing
the W-2’s requires paper forms, envelopes, printing
supplies and postage.
• To opt in to electronic W-2 forms log in to your Wings Express account and
check the box on the electronic W-2 consent form within the tax forms page.
You only need to complete this step once. It remains in
effect for future years.
Certification through the a.p.a.
• The payroll manager and payroll specialists are all certified through the
American Payroll Association. The FPC letters stand for Fundamental Payroll
Certification and CPP stands for Certified Payroll Professional. Both of these
certifications require many hours of classroom work. A passing grade on the
certification tests must be obtained to be certified. Many continuing
education credits are required to keep the certifications.
• All members of the payroll department continue to attend education
workshops to keep up to date with current payroll laws and regulations.
PAYROLL Works for America
• Employers are responsible for collecting and remitting almost all child
support payments in the United States.
• Millions of dollars contributed to state and federal treasuries through
payroll taxes every year.
• These taxes include both federal and state withholding, which go
toward important civic projects, including roads, schools and parks.
• Taxpayers and payroll professionals are also partners in supporting the
social security and Medicare systems.
• The American Payroll Association currently has over 21,000 members.
Membership helps payroll professionals keep informed of all changes
pertaining payroll.
Questions???

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