Introduction to Thesis/Dissertation Procedures

Report
INTRODUCTION
to Thesis/Dissertation
Procedures
THESIS/DISSERTATION OFFICE
THE PURDUE GRADUATE SCHOOL
Updated 2/16/2015
This slideshow is available on the
Thesis/Dissertation Office’s Templates &
Guidance page :
purdue.edu/gradschool/
research/thesis/info.cfm
Welcome
• This workshop provides an overview of the
thesis/dissertation process for graduate students
one to two years from graduation
• The following information is current as of the
Spring 2015 semester
• Some of the procedures and requirements may
change by the time you are ready to deposit
• Please visit the Thesis/Dissertation Office website
for up-to-date deposit procedures:
purdue.edu/gradschool/
research/thesis/index.cfm
Today’s Program
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General Information
Required Surveys
Required Forms
Deposit Appointments
Electronic Thesis Deposit
PDF Conversion
Formatting: Microsoft Word
Formatting: LaTeX
General Formatting Guidelines
Guest Speakers
Questions
GENERAL INFORMATION
Thesis/Dissertation Office
Thesis/Dissertation Manager
Mark Jaeger
[email protected]
Thesis/Dissertation Assistant
Anne Lacy
[email protected]
Thesis/Dissertation Receptionist
Nancy Florence
[email protected]
Phone: (765) 494-3231
Training Materials
• Please make use of the training materials on the
Thesis/Dissertation Office’s Templates & Guidance
page:
purdue.edu/gradschool/research/thesis/info.cfm
• You’ll find lots of help, including:
– Thesis Timeline: an overview of the entire
thesis/dissertation process from first semester to
deposit
– Deposit Flow Charts: outlines the deposit process
– Deposit Checklist: provides detailed checklist for
thesis/dissertation deposit
Departmental Thesis
Format Advisors
• If your department has a departmental thesis
format advisor, work closely with him/her to get
your thesis/dissertation formatted properly
• You’ll find a list of format advisors and their
contact information on the Thesis/Dissertation
Office’s Departmental Thesis Format Advisor
page:
purdue.edu/gradschool/
research/thesis/contact.cfm
Refer to page 2 in your packet
REQUIRED SURVEYS
Graduate School Exit Questionnaire
• All graduate students at the West Lafayette
campus must complete the Graduate School
Exit Questionnaire
• In your final semester, you will access the
Questionnaire through your myPurdue
account
• Print the Certificate of Completion as soon as
you finish—you won’t be able to log in again
• This certificate is a required part of your
thesis/dissertation deposit
Survey of Earned Doctorates
• Ph.D. candidates are required to take the
Survey of Earned Doctorates in their final
semester:
sed/norc.org/survey
• Print the Certificate of Completion as soon as
you finish—you won’t be able to log in again
• This certificate is a required part of your
dissertation deposit
Refer to page 3 in your packet
REQUIRED FORMS
Electronic Form in Development
• We are creating a single electronic form to
replace all current paper forms
• We expect to have it available for all West
Lafayette graduate students by the Fall 2015
semester
• Updates will be posted on the
Thesis/Dissertation Office website:
purdue.edu/gradschool/
research/thesis/index.cfm
Master's Thesis Forms
1. GS Form 9
2. GS Form 32
3. GS Form 30
(formerly called ETD Form 9)
Ph.D. Dissertation Forms
1. GS Form 9
2. GS Form 32
3. GS Form 30
(formerly called ETD Form 9)
4. Certificate of Completion for
Survey of Earned Doctorates
Form Guidelines
• All forms can be obtained on the Required
Forms page of the Thesis/Dissertation Office
site:
purdue.edu/gradschool/
research/thesis/requiredforms.cfm
• Don’t get your forms anywhere else (no
Google searches!)
• Don’t print double sided
GS FORM 9
• Signed by all members
of your committee &
your department head
• Format Approved By
line:
•
IUPUI Master’s
students & Clinical
Psychology Ph.D.: in
most cases your IUPUI
contact will sign as
Thesis Format Advisor
•
IUPUI Ph.D. students
(except Clinical
Psychology): your
major professor will
sign as Chair in the
Format Approved by
field
GS FORM 32
PAGE 1
• Fill out your personal
information
• Then, print the form—
your original signature
is required on some of
the following pages
• Don’t attach this form
to electronic copies of
your
thesis/dissertation
GS FORM 32
PAGE 2
• Review the nonexclusive publication
agreement with
Purdue e-Pubs
• If you want your work
to be available openaccess through
Purdue’s institutional
repository, sign page 2
• If you do not want your
work to be available
open-access through
Purdue’s institutional
repository, do not sign
page 2
GS FORM 32
PAGE 3
• If you do not want a
publication delay:
1.
2.
check the No
publication delay box
sign & date page 3
• If you want a
publication delay:
1.
check the Publication
delay box & write the
length of delay(must
match the
information you
provide ProQuest)
2.
Sign & date page 3
3.
Have your major
professor sign &date
page 3
GS FORM 32
PAGE 4
• You must certify the
Research Integrity and
Copyright Disclaimer
by signing the top
portion of page 4
• Your major professor
must certify that an
iThenticate review has
taken place by signing
the bottom portion of
page 4
GS FORM 30
FORMERLY CALLED ETD FORM 9
• Using your signed GS
Form 9 as a guide, type
the names of your
committee members
and department head
on the appropriate
lines
• Then print it, scan it &
attach it to the front of
your thesis as a cover
page
• NO other forms should
be attached to your
electronic thesis
Special Forms
Find these on the Thesis/Dissertation Office’s Required
Forms page
• GS Form 15: Request for Confidentiality
(required if a student wishes to participate in Purdue’s
confidentiality program)
• GS Form 36: Thesis Title Abbreviation
(required for thesis/dissertation titles over 200 characters)
CONFIDENTIALITY
How do I request this program? Submit GS Form 15
Who administers this program? Purdue University Graduate School
• Major professor
• Head of Departmental Graduate
Program
Whose signature do I need?
• Sponsored Programs Contact (if
requesting Confidentiality for more
than 1 year)
DELAY OF PUBLICATION
On page 3 of GS Form 32 &
when submitting to ProQuest
ProQuest
• Major professor
What are typical periods of
confidentiality or delay?
• 1 year
• 2 years
• 6 months
• 1 year
• 2 years
• Indefinite
What material will be
available?
None
Abstract & Citations will be
online through ProQuest
• Pending patents
When is this program typically • Pending publications
• Proprietary rights
used?
• Export control
• Pending patents
• Pending publications
• Proprietary rights
Do you need a paper copy of
my thesis/dissertation?
No
Only if your department requires a
departmental library copy
Confidentiality and
Delay of Publication
• Confidentiality and Delay of Publication may be
used individually or together depending on
author needs
• If you opt to request both Confidentiality and
Delay of Publication, the Confidentiality period
will be enacted first, when it ends, the Delay of
Publication period will begin
• If you are considering requesting Confidentiality
or a Delay of Publication, please discuss it with
your major professor
iThenticate
Plagiarism Detection Reviews
• At least one iThenticate review is required for
all theses/dissertations deposited at Purdue
• Your major professor will need to perform the
review
• S/he can obtain an iThenticate account from
Dr. Peter Dunn, Purdue’s Research Integrity
Officer, by sending an email to
[email protected]
Major Professor Certification
You and your major professor can find out more
about iThenticate on the Executive Vice
President for Research and Partnerships’
Avoiding Plagiarism page:
purdue.edu/research/
vpr/rschadmin/plagiarism/
Proxy Signatures
• Make every effort to obtain signatures from all
your committee members
• If you cannot obtain a signature, we do permit
your major professor or department head to sign
as a committee member’s proxy
• A permission letter from that committee member
must be submitted with the form
• We can allow this for up to 2 committee
members
• See packet for more details & a sample
permission letter/email
Refer to page 10 in your packet
DEPOSIT APPOINTMENTS
THESIS/DISSERTATION
DEPOSIT DEADLINES
ACTION
DEADLINE
Submit Plan of Study
About a month before the graduation semester begins
Declare Candidacy
About a week after the graduation semester begins
Schedule Thesis/Dissertation
Appointment
24 hours before appointment time*
*Appointment times near deadlines fill up months in advance—
schedule your appointment as early as possible
Submit GS Form 8 – Request for
Appointment of Examining Committee
Two weeks before exam/defense date
Pass Final Examination/
Defend Thesis/Dissertation
About two weeks before the end of classes in graduation
semester
Submit Electronic Thesis Document for
Format Review
• Most appointments: 1 business day before your
appointment time
• Deadline Period* appointments: 2 business days before
your appointment time
*Deadline Period: The week of the Exam/Degree Only deadline and
the two weeks before the General Candidacy Deadline
Complete Thesis Deposit Forms &
Required Surveys
Thesis/dissertation deposit appointment
Attend Thesis Deposit Appointment
About the time classes end in the graduation semester
Pay Thesis/Deposit Fee
Commencement in the graduation semester
GRADUATION DEADLINES CALENDAR
Visit The Graduate School’s Graduation Dates &
Deadlines Calendar:
purdue.edu/gradschool/
about/calendar/deadlines.cfm
DEPOSIT DEADLINES
SPRING 2015
March 6, 5 pm (ET):
Final Deposit Deadline for Exam Only and Degree Only registrants
May 1, 5 pm (ET):
Final Deposit Deadline for General Candidacy registrants
SUMMER 2015
July 10, 5 pm (ET):
Final Deposit Deadline for Exam Only and Degree Only registrants
July 31, 5 pm (ET):
Final Deposit Deadline for General Candidacy registrants
FALL 2015
October 16, 5 pm (ET):
Final Deposit Deadline for Exam Only and Degree Only registrants
December 11, 5 pm (ET):
Final Deposit Deadline for General Candidacy registrants
Your may have earlier deadlines than this. You are required to meet all departmental deadlines.
120
General Candidacy
Deadline
100
80
60
Exam Only/Degree Only
Deadline
40
20
0
December 15
December 8
December 1
November 24
November 17
November 10
November 3
October 27
October 20
October 13
October 6
September 29
September 22
September 15
September 8
September 1
August 25
August 18
August 11
August 4
Deposit Appointments by Week
DEPARTMENTAL DEADLINES
• Please consult with your department to find
out if there are any additional departmental
procedures, requirements, or deadlines
• For a list of departmental Graduate Contacts:
purdue.edu/gradschool/
prospective/contact/westlafcontact.cfm
• For a list of departmental Thesis Format
Advisors:
purdue.edu/gradschool/
research/thesis/contact.cfm
DEPOSIT APPOINTMENTS
Scheduling Your Appointment
To schedule your deposit appointment, go to the
Appointment Booking/Cancellation page of the
Thesis/Dissertation Office site:
purdue.edu/gradschool/thesistemplate/
AppointmentForms/tdorsusers/students/
Selecting Your Appointment Time
• If you plan to deposit near the deadline, make
your appointment as early as possible
• Appointment times near the deadline fill up
months in advance
In-Person
Appointment Guidelines
• Your ETD should already be approved before you
arrive
• We'll review forms that you bring with you,
prepare your Thesis/Dissertation Deposit Receipt,
and address any final questions you may have
• Most appointments last no more than 5 minutes
• Bring your thesis (in Word or LaTeX form) on a
flash drive or laptop in case last minute
corrections are required
Long Distance
Appointment Guidelines
• If you want a long distance deposit, you need
to schedule the appointment at least 2 weeks
in advance of the appointment date
• All your required forms must be in the
Thesis/Dissertation Office before your
appointment time or the appointment will be
cancelled
• Factor in mailing time when choosing your
appointment date
By Proxy
Appointment Guidelines
• Provide us with your proxy’s contact
information when you schedule your
appointment
• Make sure your proxy has all required forms,
signed and completed
• Ensuring your proxy arrives s/he arrives at the
appointment on time is your responsibility
Deposit Checklist
Carefully review the Deposit Checklist, found on
the Thesis/Dissertation Office’s Templates &
Guidance page:
purdue.edu/gradschool/
research/thesis/info.cfm
Visa & Funding Implications
• Talk to your department's business office
before you schedule your appointment about
what depositing your thesis/dissertation may
mean for your funding or visa
• We cannot reverse or suspend a deposit
DEPOSIT FEE
Thesis/Dissertation Deposit Fee
$90 for Master's candidates
$125 for Ph.D. candidates
• West Lafayette candidates will pay the deposit fee
through their myPurdue accounts
• The thesis deposit fee will appear your student
account 2-3 days after their thesis deposit
appointment
• Or pay the fee in person at the Bursar’s Office
Refer to page 11 in your packet
ELECTRONIC THESIS DEPOSIT
Using Copyrighted Material
• If you wish to include previously copyrighted
information, the copyright-holder must give you
tangible permission (email, letter, or contract)
• You will need authorization to use your own
material if you signed over your copyright to a
journal—review all contracts carefully
• Failure to attach permission(s) could result in
unauthorized material being expunged by ProQuest
or they may decline to publish the entire thesis
Copyright Permissions
• Upload permission letter/emails as supplemental
PDF files when you submit your thesis
• Links to sample permission letters and emails can
be found on the Templates and Guidance page of
the Thesis/Dissertation Office site:
purdue.edu/gradschool/
research/thesis/info.cfm
• Additional information on copyright law can be
found on Purdue’s Copyright Office page:
lib.purdue.edu/uco/
Submitting Your Document
To submit your electronic thesis/dissertation, go
to ProQuest’s ETD Administrator site:
etdadmin.com/cgi-bin/home
Click Submit
Then, follow the
instructions to create
your account
Creating Your ProQuest Account
• Be careful when creating your ProQuest
account—some of their extra services require
payment
• If you pay for something you don't actually
want, you will need our assistance to request
a refunds—this process takes several weeks
Format Review
by Thesis/Dissertation Office
• A thorough review of your format is part of
the deposit process
• Even if your thesis has been approved by your
Departmental Thesis Format Advisor, staff
from the Thesis/Dissertation Office will review
your document
Approval Emails
• If your document meets all Purdue formatting
guidelines, your thesis format will be
approved
• You will receive an email (to the email address
you use when creating your ProQuest
account) telling you your format is approved
Corrections Requests
and Resubmission
• If your document does not meet all Purdue
formatting guidelines, you will receive an
email (to the email address you use when
creating your ProQuest account) outlining you
the corrections you should make
• You will make all corrections as quickly as
possible and resubmit
Additional Reviews
• The Thesis/Dissertation Office staff will review
your document again
• The process continues until your format is
approved
• Then, you will receive an email (to the email
address you use when creating your ProQuest
account) telling you your format is approved
Publication
• Your document will appear online through
ProQuest approximately 5-6 months after
graduation (appearance in e-Pubs will take a
bit longer)
• Please read your ETD approval email
carefully—it should answer most of your
questions
Post-Deposit Edits
• To make a change to a thesis/dissertation
you’ve deposited:
– request a copy of GS Form 37 from the
Thesis/Dissertation Office
– have it signed and approved by your major
professor, your department head, and a dean of
the Graduate School
– pay the $200 Late Graduation Fee*
*Fee can potentially be appealed using GS Form 38:
purdue.edu/GradSchool/faculty/forms.cfm
Refer to page 13 in your packet
FORMATTING: MICROSOFT WORD
MS Word Templates
• The Thesis/Dissertation Office strongly
recommends that you use puthesis, the LaTeX
template for Purdue theses and dissertation
• But if you don’t know how to use LaTeX and
don’t have time to learn, we also provide MS
Word templates on the Thesis/Dissertation
Office’s Templates & Guidance page:
purdue.edu/gradschool/
research/thesis/info.cfm
Template Guidelines
• Even if you use our MS Word templates
correctly, you will still have to make manual
adjustments
• Budget in time for formatting
• If you are not familiar with MS Word’s
advanced features you will need time to learn
how they work
Template Guide & Help Pages
• We offer a Template Guide which provides:
– Instructions for using MS Word
– Formatting guidance
– Troubleshooting for common errors
• If you cannot find a solution to your issue in
the Template Guide, go to Microsoft’s
extensive help pages:
office.microsoft.come/en-us/support
MS Word Template Help
If you have an issue and cannot resolve it using
the Template Guide and Microsoft’s help pages,
send an email to [email protected] with
WORD TEMPLATE in the subject line.
Refer to page 14 in your packet
FORMATTING: LATEX
puthesis LaTeX Template
• You'll find puthesis (the LaTeX documentclass)
and lots of help here:
engineering.purdue.edu/~mark/puthesis/
• LaTeX is free and is available for a wide range
of operating systems
• Most LaTeX theses are approved first or
second time
puthesis Guidelines
• LaTeX isn’t totally error proof:
– Some blank pages may have to be removed (after
Abstract or between appendices)
– Watch for consistency with dates, degrees, names,
etc.
– The mini-headers on each page of your Table of
Contents & List of Tables/Figures may not
automatically appear on all pages as required
– Be sure the default paper size is Letter Setting (8
½ inches by 11 inches)
LaTeX Help
If you have an issue and cannot resolve it using
the extensive FAQ section on the puthesis main
page, send an email to [email protected]
with PUTHESIS in the subject line.
Refer to page 15 in your packet
GENERAL
FORMATTING GUIDELINES
PAPER
• Paper copies are not usually required
• Exception: if you request Confidentiality and your
department wants a departmental library copy (give
the Thesis/Dissertation Office the copy instead of
your department)
• If you want a hard copy for personal or departmental
use, check with your IUPUI contacts about local
printing vendors
• You may also obtain hard copies through ProQuest
(please allow 6-8 months for their arrival due to
Purdue and ProQuest processing times)
FONT
• The Thesis/Dissertation Office doesn’t require a
specific font, but some departments have style
guidelines that will dictate font choice—check with
your department
• Use a standard academic font (such as Times New
Roman, Calibri and Computer Modern)
• University format requirements emphasize
consistency
• Font size variation in tables, figures, captions,
symbols or when using mathematical/scientific terms
is generally acceptable
SPACING
• Spacing will be determined by style guidelines
(including APA, Chicago, MLA, and the Council of
Biology Editors)
• Double spacing and 1.5 line spacing are considered
standard
• Long quotations, headings, and captions may be
single spaced
• Multi-lined headings, subdivision headings, figure
captions, table captions, footnotes, and end notes
are normally single spaced
MARGINS
•
•
•
•
•
•
Left: 1.5 inches
Right: 1 inch
Bottom: 1.25 inches
Top on major/chapter heading pages: 2 inches
Top on regular pages: 1 inch
Special cases:
– All tables and figures, including their captions, must
conform to margin requirements
– If facing pages are necessary, the right and left margins are
reversed
PARAGRAPHS
• Avoid having a single line of a paragraph appear at
either the bottom or top of a page—always have at
least 2 lines together
• Turn on your “Widow Control” function in Word or
LaTeX
• Avoid headings with no text underneath at the
bottoms of pages
• Avoid running headers (as used in APA style)
PAGINATION
• All pages are numbered except for cover pages
• Preliminary pages use lowercase Roman numerals
– Title page is technically page number i, but the number is
hidden
• Starting with Chapter 1, switch to Arabic numerals
– The first page of Chapter 1 is page number 1
• Page numbers go in the upper right corner of the
page: ½ inch below top edge and 1 inch from right
edge
• Page numbers must be in the same font and font size
as your text
ORDER OF
THESIS/DISSERTATION PAGES
A list of the required order of thesis/dissertation pages
can be found on the Thesis/Dissertation Office’s
Templates and Guidance page:
purdue.edu/gradschool/research/thesis/info.cfm
Refer to the handouts in your folder
GUEST SPEAKERS
Research Integrity &
iThenticate Plagiarism Detection
Dr. Peter Dunn
Professor, Research Integrity Officer
[email protected]
purdue.edu/research/vpr/rschadmin/plagiarism/
Ensuring Research
Integrity
Peter E. Dunn, Ph.D.
Professor
Research Integrity Officer
New Graduate School
Requirement
 Effective September 1, 2014, a new certification is
required when all dissertations and theses are
deposited in the Graduate School.
 Both the degree candidate and their major professor
must certify:
 “Further, I certify that to the best of my knowledge this
document is the original work of the author and all
content from other authors appearing in the
thesis/dissertation has been properly quoted and
attributed. The author’s manuscript was diagnostically
reviewed by iThenticate on the date indicated as a
determining factor in this assessment.”
Graduate School: Thesis Formatting and Deposit Workshop
iThenticate
 Software created by iParadigms for the publishing
industry to allow publishers to monitor for potential
copyright infringement.
 Because it was created for publishers, they have
provided to the software access to published text both
on the open internet and digital content that is behind
paywalls that would otherwise require a paid
subscription to access.
 As a result, iThenticate is able to compare an uploaded
document to a greater portion of the published
literature than other software created to detect
potential plagiarism.
Graduate School: Thesis Formatting and Deposit Workshop
Detection of plagiarism
 Please note that no software can detect plagiarism.
 Software can detect text in an uploaded manuscript
which is identical or nearly identical to text in the
published literature.
 The existence of identical or nearly identical text does
not always represent potential plagiarism.
 The judgment of a scholar experienced in the discipline
is needed to determine whether the existence of
identical text represents potential plagiarism.
Graduate School: Thesis Formatting and Deposit Workshop
How it works …

iThenticate runs on iParadigms’ servers. User account accessed via the
internet using a username and password. No local client required.

Draft manuscript in a standard digital word processing format (MS
Word, Word XML, WordPerfect, PostScript, PDF, HTML, RTF, HWP,
OpenOffice (ODT) and plain text) is uploaded; iThenticate begins
review automatically. User can log out and review will continue.
Review of a thesis completed in 30-45 min (or less) depending on
length.

When complete, result is a Similarity Report consisting of a color
annotated copy of the manuscript and a color-coded list of identified
source documents (linking identical text to the identified source).

Links within the Report allow the reviewer to see how the annotated
text appeared in the identified source document.

Report can also be downloaded for archiving and review outside of
the software. But, review tools available with the downloaded version
are very limited.
Graduate School: Thesis Formatting and Deposit Workshop
What the candidate should
do …
 When a draft of your thesis/dissertation is ready, ask
your major professor to upload the draft document to
iThenticate and to review the Similarity Report with you.
 Any issues identified by iThenticate should then be
addressed in consultation with your faculty advisor and
the draft manuscript again reviewed.
 A common issue identified by iThenticate is
inappropriate paraphrasing in which the author has
attempted to state the content in their own words, but
has retained too many of the original author’s words
without use of quotation marks. This often occurs in the
literature review sections of the manuscript.
Graduate School: Thesis Formatting and Deposit Workshop
What if thesis chapters were
previously published as journal
papers?
 In many disciplines, graduate students publish their
research results as soon as possible during the course of
the research.
 Then, when writing their thesis, the candidate writes an
overview introduction and appends data chapters which
are either published papers or based on published papers,
followed by a final conclusion chapter.
 When such a thesis is reviewed using iThenticate, the
software identifies the previously published papers as
matches, and the report has limited utility.
 Two options:
 Review individual papers using iThenticate before submission,
and/or
 Instruct iThenticate to ignore the previously published papers
by the same author when looking for matches.
Graduate School: Thesis Formatting and Deposit Workshop
To obtain an iThenticate user
account
 Your major professor can obtain an iThenticate user
account quickly by sending an email requesting a user
account to [email protected]
 If you have questions, first check the following website:
www.purdue.edu/research/vpr/rschadmin/plagiarism/
 Any additional questions regarding use of iThenticate
should be addressed to me at the email address
above. If you contact iThenticate, they will direct you
to me.
Graduate School: Thesis Formatting and Deposit Workshop
Copyright
Donna Ferullo
Director, University Copyright Office
[email protected]
www.lib.purdue.edu/uco
Phone: (765) 496 - 3864
Records Office
Nicole Barr
Assistant Graduate Records Manager, Purdue Graduate
School Records Office
[email protected]
purdue.edu/gradschool/about/staff/records.cfm
Phone: (765) 494-2600
Plan of Study
This plan:
 Outlines the courses that will be completed for
the degree
 Lists the faculty members who will serve on the
Advisory Committee
 Requires the signatures of the Advisory
Committee, the Head of the Graduate Program,
and the lastly, the Graduate School
 Must be received at the Graduate School level
to the first day of the academic session of
graduation
Preliminary Examination (Doctoral Students Only)
To be eligible, students must have:
1. Filed a plan of study
2. Satisfactorily completed most of the formal study
3. Satisfied any foreign language requirements
At least two academic sessions devoted to research and writing must
elapse between the preliminary and final examinations.
Declaring Candidacy
Students must be actively registered, and declare their intent to
graduate, by the Candidacy Deadline in the session of anticipated
graduation.
TYPES OF CANDIDATE REGISTRATIONS:
Final Examinations
Final examinations must be
held before the last week of
classes of the academic
session in which graduation
is expected.
Requesting an Examination
To submit a request for a prelim or final exam:
1. Login to myPurdue using Purdue Career Account credentials
2. Select the “Graduate School Plan of Study” link under the “Graduate Students” section
on the “Academic” tab
3. Select the “Request for Appointment of Examining Committee” link to open the Exam
Form Generator
4. Click on the “Request
for Appointment of Examining
Committee” link to initiate the
form
Thesis Deposit
Following a successful final examination, the completed and corrected
deposit copy of the thesis must be delivered to the Thesis/Dissertation Office
on or before the last day of classes of the session in which the student is to
graduate.
May be assessed for the following graduation-related reasons:
1. Missing the plan of study deadline for candidacy in that session.
2. Missing the deadline to declare candidacy.
3. Listing on the Graduate School’s candidate roster for the same degree for more
than two consecutive sessions.
4. Late deposit (after the deadline) of a thesis or dissertation.
5. Updates or corrections to deposited theses or dissertations.
Final Comments
Once your plan has been approved, periodically review it to make sure the
courses listed have been satisfactorily completed (and that the course
information listed on the plan matches what is listed on your transcript).
For a list of upcoming graduation deadlines, please see the Graduation
Deadlines Calendar
(https://www.purdue.edu/gradschool/about/calendar/deadlines.cfm)
If you have any questions, please contact the Graduate School at
[email protected], or (765)494-2600.
Purdue University
Research Repository
[email protected]
purr.purdue.edu
Purdue
University
Libraries
The Purdue University
Research Repository (PURR):
Publishing and citing your dissertation data.
Thesis Formatting & Dissertation Deposit Workshop
demonstration
USING PURR
96
INSTITUTIONAL COLLABORATION
• Libraries, ITaP, and OVPR initiative
• A Purdue research core*
•A
hub**
• A Libraries institutional repository***
* Purdue Research Cores: http://www.purdue.edu/research/cores/
** HUBzero platform: http://hubzero.org/
*** Purdue e-Pubs: http://docs.lib.purdue.edu/
*** e-Archives: http://e-archives.lib.purdue.edu/
SERVICE & PLATFORM
• PURR is a free online research data collaboration
platform and service solution for Purdue faculty,
graduates students, and staff.
• Research data - spreadsheets, images, output from
sensors and instruments, transcripts, surveys,
software source code and tools, video, and
observation logs
• PURR provides:




Data management plan (DMP) resources and consultation
Collaborative research data project space
Dataset publication with Digital Object Identifier (DOI) *
Long-term preservation and management
* PURR uses Datacite DOIs. To learn more go to http://datacite.org/whatisdoi
THESES & DISSERTATIONS
• Private, invitation-only project space where you can share data
with your Advisor / Dissertation Committee for review.
• An intuitive process to describe, publish and cite your research
data in your thesis or dissertation with a Datacite Digital Object
Identifier (DOI).
• Example: 10.4231/D39P2W550
• Publishing with PURR increases your dataset’s:




Citability
Impact
Validation
Reuse
COLLABORATION & PUBLICATION
• Easy Collaboration - PURR provides a free 10 GB Hubzero project
space for Purdue Graduate Students to store and privately share
their data with their thesis / dissertation advisor and committee
• Publishing Your Data – Build your academic profile by publishing up
to 1 GB of your thesis / dissertation data with Digital Object
Identifier that other scholars can use to easily cite your datasets
• Example: 10.4231/D39P2W550
• Impact - Your research’s impact is tracked and reported every
month in a report that arrives in your inbox detailing total and
monthly downloads and page views of your datasets.
• Post Graduation Access - Your published data will be preserved post
graduation and made accessible for long-term access in a secure,
trustworthy digital repository
PUBLISHED DATASET
DOWNLOAD
DOI
CITATION
EndNote Workshops
Amy Van Epps
Engineering Librarian, Purdue University Libraries
[email protected]
Megan Sapp Nelson
Associate Professor of Library Science
[email protected]
guides.lib.purdue.edu/endnote
Two EndNote Products
EndNote
• Desktop version
• Full version
• Discounted prices for
Purdue users
EndNote Basic
• Web version
• “Light” version
• FREE
EndNote Basic
Open a free account at
www.myendnoteweb.com
or
my.endnote.com
105
Step One
Compile references to articles, books, etc.
– Collect references
– Organize references in groups/folders
– Share with colleagues
Step Two
Create a bibliography
Inserts citations into Word documents
– with Cite While You Write Plug-in
Where can I get EndNote?
Free use at
www.myendnoteweb.com
or
my.endnote.com
How can I learn to use EndNote?
Use the Library Guide and tutorials at:
http://guides.lib.purdue.edu/EndNoteBasic
LibGuides
Purdue Writing Lab
owl.english.purdue.edu/writinglab/
Phone: (765) 494-3723
Purdue Writing Lab and OWL
Purdue Writing Lab Resources
Individual Tutorials
In-lab tutorials
Satellite Locations
ESL Conversation Groups
Writing Lab Workshops
OWL Mail
Individual Tutorials
Heavilon Hall 226
M-Thurs 9:00am-6:00pm
Friday: 9:00am-1:00pm
Phone: 765-494-3723
Website:
https://owl.english.purdue.edu/writinglab/
**Please bring your student ID
Please arrive 10 minutes before your schedule time
What a Tutorial Looks Like
30 minutes long
Work individually with a graduate consultant
Any type of document at any stage of the
writing process
Bring your document (paper or on computer)
Bring any questions and concerns!
The consultant will address as many concerns as
possible and give you productive ideas to use
as you refine your document
Skill-based rather than correction-based
Appointments
Call 765-494-3723 to set up an appointment or
make one in person in Heav 226.
Each week, you are allowed
2 appointments in our Heavilon Hall location
1 appointment per location each week for
our satellite locations
Since resources are limited, you are encouraged
to appointments in advance
Satellite Locations
6:00-9:00pm
Monday: HSSE library (in the Collaborate
Student Center)
Tuesday: Latino Cultural Center
Wednesday: Materials and Electrical Engineering
Building (Atrium Area)
Appointments for the satellite locations are
based on a First-come-first-served basis
ESL Conversation Groups
Heavilon Hall 226
• Mondays 1:30pm-2:20pm
• Tuesdays 12:30pm-1:30pm
• Wednesdays 9:30am-10:30am
• Thursdays 11:30am-12:30pm
• Fridays 10:30am-11:30am
Common Topics: Daily Life, History, Sports, Your
Questions, Friendship, Language Games,
Politeness & Manners, Food, Travel, Money &
Finance, Open Topic, Movies, Current Events,
Idioms and Slang, Shopping
OWL
Purdue’s renowned Online Writing Lab
http://owl.english.purdue.edu/owl/
A Sampling of OWL topics
APA, MLA, Chicago Citation, ESL practice
activities, grammar instruction, PowerPoints
on Academic writing, Resume, Cover letters,
avoiding plagiarism, job search writing,
sentence variety, academic tone,
active/passive voice, paragraphing,
applications, visual rhetoric, personal
statements, the writing process, and MUCH
MORE
What is OWLMail?
Dedicated tutors:
Answer short writing-related questions from all
around the world
What OwlMail is not designed for:
A long distant tutoring session
Editing long papers
Doing people’s homework for them
Links
Writing Lab:
https://owl.english.purdue.edu/writinglab/
OWL:
https://owl.english.purdue.edu/owl/
OWLMail:
https://owl.english.purdue.edu/contact/owlmail
tutors
Purdue e-Pubs
David Scherer
Scholarly Repository Specialist, Purdue University
Libraries
[email protected]
docs.lib.purdue.edu
Phone: (765) 494 - 8511
PURDUE E-PUBS
REPOSITORY
HOW TO PROVIDE FREE GLOBAL
ONLINE ACCESS TO YOUR
THESES/DISSERTATION
David Scherer
Scholarly Repository Specialist
WHAT IS PURDUE E-PUBS?
http://docs.lib.purdue.edu/
The institutional repository
of Purdue University
An Open Access portal to
Purdue University
Provide free global onlineaccess to Purdue
Research and Scholarship
THESES/DISSERTATIONS ON E-PUBS
http://docs.lib.purdue.edu/etd
ProQuest Theses/Dissertations
(Not Open Access)
Open Access Theses
Open Access Dissertations
THESES/DISSERTATIONS ON E-PUBS
Benefits
It’s Free
Affiliated with University “Purdue e-Pubs”
Indexed in Google Scholar
• Greater visibility/discoverability
It’s Open Access
• Free to all
• Download when you want to
• Add it to CV, Job/Grad School application
THESES/DISSERTATIONS ON E-PUBS
How it Works
Step 1 Download GS Form 32
Graduate School Form 32, Thesis/Dissertation Agreement, Publication
Delay, and Certification/Disclaimer
THESES/DISSERTATIONS ON E-PUBS
How it Works
Step 2
Complete Part 1:
Master’s Thesis/Ph.D.
Dissertation Agreement
THESES/DISSERTATIONS ON E-PUBS
How it Works
Step 3
Complete Part II: II. Delay of
Publication
We take care of the rest….
QUESTIONS & COMMENTS?
Thank You
David Scherer
[email protected]
@davidascherer
QUESTIONS
(765) 494-3231
[email protected]

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