New Hire Orientation

Report
New Hire Orientation
Regular Status Employees and
12 Month Collegiate Faculty
Presented by :
The Office of Human Resources
Plan Year 2014
The information contained in this presentation is a summary of general benefits available to active employees of University of Maryland University College. Wherever
conflicts occur between the contents of this presentation and the policies, contracts, rules, regulations, or laws governing the administration of the various programs, the
terms set forth in the various policies, program contracts, rules, regulations, or laws shall prevail.
1
OHR Benefits Team
• Lisa Schnieder – AVP Compensation & Benefits
• Anessa Lewis – Benefits Manager
• Clare Murray – Benefits Administrator
Email Address - [email protected]
Office of Human Resources, Administration Building, 2nd floor,
3501 University Blvd., East, Adelphi, MD 20783
• Phone: 301-985-7990
• Fax: 301-985-7367
2
Getting Started
Direct Deposit is required for all state employees.
• Employees may deposit funds into any regular checking or savings
account at one banking institution; or
•
Employees may deposit funds with the State Employee’s Credit
Union (SECU) - www.secumd.org. If you have an SECU account,
you may also set up to have your payroll transferred to this SECU
account. This is the only way to have funds direct deposited into
more than one banking institution.
Please allow approximately two (2) pay periods for Direct Deposit
to take effect
For questions about your Direct Deposit, please call 301-985-7990
or email [email protected]
3
Enrollment
Eligible employees must enroll in Health, Prescription, Life and
Disability plans within the first 60 days of employment.
• Unless retroactive coverage begin date requested, benefits are effective as
of the 1st or the 16th of the month following enrollment.
• Employees will be emailed an election summary and notified of the
coverage effective date.
Eligible employees must enroll in one of the mandatory
Retirement Plans as of their Date of Hire.
• Enrollment forms will be required at the time of orientation and/or first
day of employment.
• Failure to provide election form will result in automatic enrollment in the
Employee Pension System.
Forms can be sent via inter-office mail to the Benefits Unit in the
Administration Building, 2nd Floor
4
Allowable Coverage Changes
Per IRS regulations, employees may only make changes to current
benefit elections during one of the following windows:
•
•
•
Upon Hire or transition to a benefit eligible position
During Open Enrollment (occurs each fall)
Within 60 days of a Qualified Family Status Change
Employees must provide [email protected] with the completed
enrollment form & supporting documentation within 60 days of the
qualifying life event.
Refer to Page 14 of the State of Maryland Benefit Guide for
additional details
Coverage will begin on the 1st or 16th of the month
It is strongly recommended that you contact [email protected] as
soon as possible following a life event.
5
Eligible Dependents
To cover dependents under medical, dental or prescription
benefits, you must provide the dependent documentation, as well
as, the Affidavit for Dependent Eligibility form.
For a complete list of eligible dependents and acceptable documentation, please review the
State of Maryland Benefits Guide.
Eligible dependents include:
•
•
•
•
•
•
•
Opposite sex or same sex spouse
Biological, adopted and/or step-child under age 26
Grand-child under age 26 who reside in your home
Step-grandchild or other dependent child relatives under age 26 who reside in your
home
Legal ward, testamentary, or court appointed guardian under age 26 who reside in your
home
Child with mental or physical incapacity over age 26 incapable of self-support due to
mental or physical incapacity incurred prior to age 26
Medical Child Support Order
6
Health Benefits Overview
The type of medical plan you choose will impact your premiums,
out-of-pocket cost, and network of doctors.
• All plans include a vision benefit
• All plans include mental health & substance abuse benefits
- PPO & POS plan members benefits are managed by APS
Healthcare, Inc.
- EPO plan members benefits are managed by the health plan vendor
Important: Out-patient prescription drug benefits are not
included under the medical plans. Enrollment into the
prescription drug plan is required.
Please refer to the Employee Benefits Divisions website for
complete plan descriptions & plan certificates.
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Health Benefits Summary
Aetna POS
In-Network
Out of Network
Plan Year Deductible
Individual
Family
Out of Pocket maximums
Individual
Family
Lifetime Maximum
Co-Payment Maximum
Individual
Family
PCP Required
Network
Out of Pocket Costs
PCP Office Visit
Specialist Visit
Co-Insurance
None
None
$1,000
$2,000
$1,000
$2,000
No
$15
$30
90%
$250
$500
$3,000
$6,000
Unlimited
None
None
No
National
70% of allowable
benfit after
deductible
Aetna EPO
In-Network
None
None
None
None
$1,000
$2,000
Yes
See State of Maryland
Benefit Guide for more
plan details.
Search for provider at
http://dbm.maryland.go
v/benefits/Pages/Aetna
2013.aspx
$15
$30
100%
Any charges above allowed benefit are not counted towards out-of pocket max
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Health Benefits Summary
Carefirst PPO
Carefirst POS
Carefirst EPO
In-Network Out of Network In-Network Out of Network In-Network
Plan Year Deductible
Individual
Family
None
None
Out of Pocket maximums
Individual
$1,000
Family
$2,000
Lifetime Maximum
Co-Payment Maximum
Individual
$1,000
Family
$2,000
PCP Required
Network
Out of Pocket Costs
PCP Office Visit
Specialist Visit
Co-Insurance
$250
$500
$3,000
$6,000
None
None
No
No
$15
$30
90%
70% of allowable
benefit after
deductible
None
None
$1,000
$2,000
Unlimited
$1,000
$2,000
Yes
National
$15
$30
90%
$250
$500
None
None
$3,000
$6,000
None
None
None
None
$1,000
$2,000
No
No
70% of allowable
benfit after
deductible
$15
$30
100%
See State of
Maryland Benefit
Guide for more
plan details.
Search for provider
at
http://dbm.marylan
d.gov/benefits/Page
s/Carefirst2013.aspx
Any charges above allowed benefit are not counted towards out-of pocket max
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Health Benefits Summary
United PPO
United POS
In-Network Out of Network In-Network Out of Network
Plan Year Deductible
Individual
Family
None
None
Out of Pocket maximums
Individual
$1,000
Family
$2,000
Lifetime Maximum
Co-Payment Maximum
Individual
$1,000
Family
$2,000
PCP Required
Network
Out of Pocket Costs
PCP Office Visit
Specialist Visit
Co-Insurance
$250
$500
$3,000
$6,000
None
None
No
No
$15
$30
90%
70% of allowable
benefit after
deductible
None
None
$1,000
$2,000
Unlimited
$1,000
$2,000
No
National
$15
$30
90%
United EPO
In-Network
$250
$500
None
None
$3,000
$6,000
None
None
None
None
$1,000
$2,000
No
Yes
70% of allowable
benfit after
deductible
$15
$30
100%
See State of
Maryland Benefit
Guide for more
plan details.
Search for provider
at
http://dbm.marylan
d.gov/benefits/Page
s/UnitedHealthCare
2013.aspx
Any charges above allowed benefit are not counted towards out-of pocket max
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Prescription Coverage
The prescription drug plan is administered by
Express Scripts
Type of Medication
Important Notes:
RX 1 - 45 days
(1 copay)
RX 46 - 90 days
(2 copay)*
Generic
$10
$20
Preferred Brand Name
$25
$50
Non-Preferred Brand
$40
$80
* Home Delivery
• If a generic prescription is available, you will be responsible for the difference in
cost between generic vs. brand.
• Zero-dollar co-pay for certain generics used for specific conditions.
• Prescription plan also has other drug management programs such as specialty
drug provider, prior authorization, and step therapy. To see if your prescription
is impacted, review the benefit guide carefully.
View the preferred medication list at www.express-scripts.com
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Dental Benefits
Dental benefits are provided by United
Concordia. There are two types of dental
plans available:
• Dental PPO (DPPO)
• Dental HMO (DHMO)
Dental PPO
Dental HMO
• You do not need a primary dental office
• No referrals needed for specialty care
• Must reside in MD, DC, VA, DE, WV, or
PA to enroll in this plan
• Orthodontia services only for dependent
children (not employee)
• Must use a DHMO provider, no out of
network coverage
• National network
• Must select primary dental office
See State Benefit Guide for fee schedule
See State Benefit Guide for fee schedule
Visit www.UnitedConcordia.com/statemd
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Flexible Spending Accounts
Allows you to set aside money for eligible expenses on a
pre-tax basis which reduces your taxable income.
Administered by Connect your Care.
• Healthcare Flexible Spending Account: Used for eligible
medical, dental, vision expenses for employee & dependents.
• Dependent Flexible Spending Account: Used for daycare
expenses
Annual Limits set by IRS and subject to change annually:
• Healthcare FSA: $2,500 annually
• Dependent Care FSA: $5,000 ($2,500 if married and both contributing)
Deadlines for Eligible Expenses
• You may incur expenses up to March 15, 2015 (Healthcare FSA only)
• You may incur expenses up to December 31, 2014 (Dependent Daycare)
• For both FSA accounts, the last day to request reimbursement is April 15, 2015.
You must re-enroll each year. “Use it or Lose It” by the deadlines above
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Flexible Spending Accounts
This chart is for illustrative purposes only.
With FSA
Without FSA
Annual Pay
$35,000
$35,000
Pre-Tax contribution to FSA
-$1,500
$0
Taxable Income
$33,500
$35,000
Federal Income & SS
-$7,362
-$7,852
After-tax dollars spent on
eligible expenses
$0
-$1,500
Spendable income
$26,138
$25,648
Estimated Tax Savings
$490
You must re-enroll each year. “Use it or Lose It” by the deadline
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Life Insurance
UMUC offers two life insurance options: Minnesota Life & Unum Life
Minnesota Term Life
Unum Term Life
• Employee Min: $10,000; Max: $300,000;
• Employee Min: $10,000; Max: 6x annual
salary up to $750,000;
• Dependent Min: $5,000; Max: $150,000;
• Coverage increments of $10,000 for
employee & $5,000 for dependents;
• Coverage up to $50,000 for employee &
$25,000 for dependents does not require
Evidence of Insurability (EOI), if elect
within first 60 days;
• Dependent coverage cannot exceed 50%
of employee coverage amount;
• No duplication of coverage if employee
and dependent are both state employees;
• Insurance portable
See benefit overview for additional details
• Dependent Min: $10,000; Max $150,000;
• Coverage increments of $10,000 for
employee & dependents;
• Coverage up to $50,000 for employee,
$20,000 for spouse and $10,000 for child
without Evidence of Insurability (EOI), if
elect within first 60 days;
• Dependent coverage can equal employee
amount up to $150,000
•
Insurance convertible
• Can elect Unum Life & Minnesota Life
See Unum.com for additional details
15
AD&D Insurance
Accidental Death and Dismemberment (AD&D) is administered
through Minnesota Life Insurance company.
• Provides a benefit payment in the event of an accidental death or
dismemberment of the employee or a covered family member;
• Coverage available in increments of $100,000, $200,000 or $300,000. If
electing family coverage, dependents are covered at the following percentage:
Dependent
Benefit Amount
Spouse (no eligible children)
55% of benefit amount
Spouse (eligible children)
65% of benefit amount
Children (no eligible spouse)*
15% of benefit amount
Children (with eligible spouse)*
25% of benefit amount
* $50,000 max per covered child
• Does not require Evidence of Insurability & comes with several other free
access to other resources. See benefit guide for additional details.
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Long Term Disability
Provides financial protection for the employee and their family by
paying a portion of your income in the event of a disability
• Long Term Disability (LTD) offered through Unum
• Plan provides 60% of annual salary just prior to disability, up to $8,000 per
month
• May elect a 90 day or 365 day elimination period; Benefits begin the day after
the elimination period
Other Important Information
• Your LTD payment may be reduced by other deductible sources of income
• Evidence of Insurability (EOI) not required if enrolled within 1st 60 days of
employment
• Pre-existing treatment, consultation or medication received 3 months prior to
the coverage effective date within the 1st 12 months may be excluded.
See Unuminfo.com/usm for additional details regarding this policy
17
Long Term Care Insurance
Provides financial assistance to cover expenses related to home
healthcare or care in a facility in the event the covered individual
is unable to perform daily life functions
• Long Term Care (LTC) offered by Prudential
• May elect coverage for self, spouse, parents, siblings, adult children, inlaws and grandparents
• If elected within first 60 days of employment, evidence of insurability is
not required.
• See State of Maryland Benefit Guide for additional details.
• To enroll or to see rates, visit Prudential’s website at
http://www3.prudential.com/cmelinks/StateMD_LTC/StateMD.html
Username: maryland; Password: marylandltc
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Retirement
Enrolling in a retirement plan is mandatory:
•
•
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Regular non-exempt employees must enroll in the Employee
Pension System
Regular exempt employees may choose between the
Employee Pension System and the Optional Retirement Plan
12-month Collegiate Faculty may choose between the
Teacher’s Pension System & Optional Retirement Plan
Your enrollment selection must be provided on your 1st day.
•
If your election form is not received, you will be placed in the Employee Pension
System with the State of Maryland
Other factors to consider:
•
•
•
If you elect the ORP, your decision is irrevocable and cannot be changed in the future
If you elect the Pension, you may switch to the ORP within one (1) year of your
eligibility date (date or hire or transfer date)
Switching from Pension to ORP may impact eligibility for the state health benefits and
subsidy at the time or retirement
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Retirement
Hires 7/1/11 & Later
Modified Pension System
Optional Retirement Plan
Eligibility to
Enroll
Mandatory: non-exempt
Voluntary: exempt & collegiate faculty
Voluntary: exempt & collegiate faculty
Mandatory
Contribution
Current employee contribution:
7% of annual salary
26 pay periods
Current employer contribution:
7.25% of annual salary
20 pay periods
10 year vesting
Immediate
Benefit Amount
Based on benefit formula
1.5% x average final compensation x YOS
Based on contributions and investments
Eligibility for
Retiree Benefits
Direct: Min of 10 YOS
Deferred: Min of 10 YOS within 5 years
of normal retirement age.
Direct: Min of 10 YOS
Deferred: Min of 10 YOS within 5 years
of normal retirement age
Subsidy for
Retiree Benefits
10-24 years: Partial subsidy for retiree &
dependent
25+ years: Maximum subsidy for retiree
& dependent
Direct: 10-24 years partial subsidy for
retiree only
Deferred: 25 years or more, max
subsidy retiree & dependent
Vesting
For additional information about these retirement plans, please contact [email protected]
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Retirement Contact Information
MSRPS – Employees Modified Pension System
To speak with a SRPS Retirement Benefits Specialist: 410-625-5555 or
1-800-492-5909 www.sra.state.md.us
Optional Retirement Plan Vendors
After you elect the ORP, you will be able to manage your investment
options through your online retirement account.
•
•
TIAA-CREF: http://www1.tiaa-cref.org/tcm/usmd
Fidelity Investments: www.mysavingsatwork.com/atwork/umd.htm
It takes approximately 4 weeks to receive a welcome
communication from the retirement vendors
21
Supplemental Retirement Annuity
Employees may also set aside additional contributions using the
Supplemental Retirement Annuity.
• Contributions may begin, change, or stop at anytime throughout the year
• To begin contributing, elect a specified dollar amount per pay period and
choose from a variety of pre-tax and post-tax options
Three Vendor Options:
• TIAA-CREF: http://www1.tiaa-cref.org/tcm/usmd
• Fidelity Investments: https://www.mysavingsatwork.com/atwork/umd.htm
• Maryland Supplemental Retirement Plans: http://msrp.maryland.gov/plans.htm
Plans include pre-tax and post-tax options; 401(k), 403(b) & 457(b)
For additional details regarding the annual limits and enrollment forms, visit:
http://www.umuc.edu/visitors/careers/neo/retirement-regular-employees.cfm
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Paid Leave Accruals
Exempt
Non-Exempt
Per Pay
Annualized Days/
(Hours accrued per pay
period)
Annualized Days/
(Hours accrued per pay period)
Sick Leave
15 / (4.62)
15 / (4.62)
Annual Leave 22 / (6.77)
11 / (3.38)
Personal
Leave
3 / (24 hours granted each year)
3 / (24 hours granted each year)
Holidays*
14 days annually
14 days annually
Based on full time status (40 hours/week). Accruals are prorated if working less than 40 hours/week
•
•
May only carry over up to 50 days (400 hours maximum) of unused annual leave to the
next calendar year
There is no limit on the amount of sick leave that may be accrued
• Please see the holiday schedule for the holidays observed at UMUC.
- President’s Day, Columbus Day, Election Day & Veterans Day are observed
during December
- 15 Holidays during an election year*.
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Employee Assistance Program
Provides free confidential short-term counseling, referrals
and support while navigating life’s demands.
•
•
•
Employees and individuals within their household eligible
Licensed counselors are available 365 days, 24/7
call 800-346-0110 (TDD: 877-845-6465)
Online access at www.inova.org/eap
(username: USM, password: UMUC)
The EAP can assist with topics such as:
•
•
•
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Addiction, Work/Life Balance, Stress, Divorce, etc.,
Child & Eldercare resources & referrals (including Medicare coordination)
Financial & Legal services
Savings and Discounts on everyday items such as clothes, tickets, etc.
EAP services are 100% confidential. Information about you or your
personal situation is not released without your written consent.
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Tuition Remission
FT employee are eligible to receive up to 8
credits per semester
• Pro-rated for .50 - .90 FTE
• Semesters include Spring, Summer & Fall
• May attend any USM institutions (certain limitations may
apply)
Spouse & tax dependents of Regular FT & 12 Month Collegiate Faculty are
eligible for remission towards 1st undergraduate degree, after employee has
worked for a minimum of two years
• Pro-rated for .50 - .90 FTE
• 100% of course load at UMUC
• 50% of total course load per semester at other USM institutions (if major not
offered at UMUC)
Tuition not subject to taxation for employees enrolled in graduate courses,
unless amount exceeds $5250 per calendar year. Tuition for dependents in
graduate course will be 100% taxable.
25
UMUC Scholarship
UMUC offers a limited number of
scholarships to help cover the cost of one
undergraduate or graduate course, per
semester for spouses and eligible dependent
children.
Eligibility:
•
•
•
•
Eligible dependents of Regular Exempt and Non-Exempt employees
Scholarship will not be awarded if UMUC tuition remission is available for course
Some course exclusions such as Executive programs, non-credit programs and the
National Leadership Institute apply.
Applications are ultimately approved by the Financial Aid office.
Visit the Financial Aid’s Scholarship page, for more information or to apply.
Paste URL in browser if link above does not work.
http://www.umuc.edu/students/aid/scholarships/otherscholarships/spousedependent.cfm
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Weather & Emergency Updates
To get weather and emergency updates for all UMUC
locations, please visit the UMUC Weather page or call:
• http://www.umuc.edu/weather/index.cfm
•
call 301-985-SNOW.
Sign up for MyAlerts (https://alert.umuc.edu/).
• UMUC MyAlerts will send notifications of emergency and weatherrelated closings to your cell phone, e-mail and more.
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Contact Information
Direct Deposit, W-4 , Tuition Remission,
Name/Address Changes, and general HR
questions
HR Business Center – 301-985-7990
[email protected]
Payroll, Timesheet, and Leave
Payroll Department
[email protected]
Health and Retirement
Benefits Department
[email protected]
Employment Verifications
Visit www.theworknumber.com or call 800367-2884; UMUC’s employer code 14819
Security
240-684-2911
Technical Support, PeopleSoft, Email
Help Desk - 301-985-7400
Email [email protected]
Visit support.umuc.edu
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