On-Campus Employment - Eastern Michigan University

Report
Employment is any type of work
performed or services provided
in exchange for:
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money
tuition
fees
books
supplies
room
food
or any other benefit
even if you receive no pay !!!
Earn money
2. Meet people & make friends
3. Improve English skills
4. Develop time-management skills
5. Work experience for résumé
6. Not eligible to work off-campus
7. Get a social security number
1.
Employers located on the school’s premises
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All EMU departments & offices
› Student worker
› Graduate assistant
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On-campus commercial firms
› Book store
› Wendy’s
› Subway
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EMU offsite locations
› EMU Foundation
› Eagle Crest Hotel & Conference Center
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Are you enrolled full-time? (fall & winter)
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Are you “in status?”
› SEVIS compliant
› Passport valid at least 6 months
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Are you in good academic standing?
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Have you already reached your program end date?
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If you are a J1 student, does your program sponsor
approve?
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Immigration Rules & EMU Rules
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Maintain valid immigration status
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Not exceed maximum allowable work hours
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Fall/winter=20 hours/week
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summer & school breaks =40 hours/week
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J-1 meet any sponsor requirements
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No special OIS authorization required for F-1
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No central hiring office
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Not eligible for work-study jobs
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All jobs can provide learning experiences and valuable skills
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Hiring forms and procedures vary between university
departments
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Treat all jobs seriously
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Don’t forget to focus on your studies
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One job can lead to another
Utilize OIS Website
www.emich.edu/ois/employment
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University Advising and Career Development Center (UACDC)
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EagleCareers.experience.com
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Upcoming job fairs, workshops and events are also featured on this site
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Call 734.487.0400 for a username and password
Apply to individual departments
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Start with your department
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Talk with your graduate coordinator and professors
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Ask if there are grader or tutoring positions available
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Talk to professors you are interested in working with about possible openings
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Network: friends & classmates
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Don’t be afraid to ask
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Watch bulletin boards & email
Administered by the Graduate
School & Offering Department
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Provides financial support
› Bi-monthly Stipend
› Tuition Payments
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Academic training
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Work experience
http://gradschool.emich.edu/ga_hiringinfo/ga_info.html
http://www.emich.edu/ois/oncampus.html
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Dining Services
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Campus Life
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Rec/IM
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Student Center
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Information Technology
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Library
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Upward Bound
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Supplemental Instruction
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Peer Tutoring
Example - Dining/Catering: accepting résumés of students with good communication skills
and who are willing to work weekends. No walk-ins or phone calls; email résumé to
[email protected] they will call you, if they think you’re a good match
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Attend OIS sponsored seminars & workshops
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Use UACDC services
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Attend fairs & events
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Attend résumé, cover letter and interviewing workshops and practice sessions
Apply early & don’t give up
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finding a job can take up to a semester, or even longer.
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Most employers hire a few weeks before the beginning and end of a semester
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Prepare your résumé in the US style
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Network! Contact friends, classmates, and professors
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Be professional and polite ~ always smile and ask in a kind manner
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Make a good first impression: show confidence & dress professionally
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Personally hand your resume to departments that are hiring
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Wait until after the application deadline to enquire about the status of your application
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If there isn't a deadline, follow up one to two weeks after
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Don’t check on the status of your application too often
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Consider volunteering
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No begging!
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With your employer:
› Job Offer Letter Form 10-1304
› WAP 37 Confidentiality Statement - EMU
department
› Safety Awareness Training: face to face class
› Sexual Harassment Training : on-line … print
certificate
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Other tasks:
› Social Security Number – US Gov’t identification #
› I-9 Form (Employment Eligibility Verification)
› Taxes: State and Federal withholding (W-4) forms
› J-1 Sponsor Approval
› Direct Deposit Authorization
http://www.emich.edu/ois/oncampus.html
Ask employer for letter
On letterhead
Student Center Stationary
Bring to the OIS
Original offer letter
I-20
Passport, visa & I-94
cat·nap (ktnp) n. A
short nap; a light sleep.
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OIS Handout On-Campus Employment & Social Security
Number
Wait at least 10 days after your initial arrival to the US
You must have completed the OIS check-in process and
received a continuing I-20 before you can apply for a SSN
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OIS Website
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OIS Handout
› SSN Application
› Passport (plus a copy)
› I-94 card (plus a copy)
› I-20 form (plus a copy) (for F-1 visa
holders only)
› DS-2019 form (plus a copy) (for J-1 visa
holders only)
› Completed 10-1304 Job Offer
Proof a person is legally eligible to work
Employers MUST have one
for every employee
Student Employment:
OIS will process
› Bring passport, visa, I-94, I-20
› Submit to Student Employment or
independent employer
Graduate Assistants:
Grad School will process
› Bring passport, visa, I-94, I-20
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Payroll Department – Hover
Tax treaty may apply
FICA exemption may apply
› Social Security & Medicare taxes
› 5 year rule
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Income tax returns due April 15
Online tax software (GLACIER)
OIS website
Employee Withholding Allowance
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Complete Campus Work Authorization form
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Obtain program sponsor signature
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Submit to the OIS
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I’m taking 3 classes at EMU and 1 class at WCC;
can I find an on-campus job at WCC?
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I’m going to be on medical leave this semester; can I
still work on campus?
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I’m working 10 hours a week in event planning and
have an opportunity to work 12 hours a week for
dining services … can I do this since neither job is
more than 20 hours a week?
Economic Necessity
Academic Training (J-1 Students)
Practical Training
 Curricular (CPT)
 Optional (OPT)
Practical Training
› Purpose: practical experience in field of study
› 2 Types:
1. Curricular practical training (CPT)
2. Optional practical training (OPT)
› Requirements:
- Enrolled Full-time for 1 full academic year
- OIS approval before beginning work
- Attend OIS Seminar mandatory!
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Curricular Practical Training (CPT)
› During your Program of Study or Annual Vacation
› Full-time or Part Time
› Three Types of CPT
 Degree Required
 Co-op through Career Services
 Integral part of the Curriculum
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Optional Practical Training
› Usually after completion of coursework
› Requires USCIS Approval Before Starting Work
What do I need to know?
Are you “in status”?
 How long have you been an F1?
 Are you enrolled full time?
 What is your major?
 What will be your job responsibilities?
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