April 5 Orientation Power Point - OK

INBRE Summer Research
Program Orientation Meeting
Saturday, April 5, 2014
•Sasha Groeneveld
•405-225-9419 work
•405-812-7274 cell
[email protected]
Additional Contacts
•Stephanie Odparlik
•Ext. 46614
[email protected]
•Stephanie Conley
Human Resources
•Ext. 44718
•Fax 271-3925
[email protected]
•Dawn Hammon
[email protected]
Schedule of Orientation
12:30 -1:30
Paperwork 1st Group
Lunch and Program Overview
1st Group may leave
Paperwork 2nd Group
Tour of OC and Bryant Place
Apartments. All others leave
once paperwork is copied.
Topics of Discussion
What is INBRE?
Paycheck Information
Boot Camp
College Credit
Dates of the Program
• Final Poster
• What to do Prior to
May 20
• First Day of Program
• Former Program
• Questions
What is INBRE?
• INBRE=IDeA Network of Biomedical Research
• IDeA=Institutional Development Award
• The IDeA program was established in 1993
through the NIH (National Institutes of
Health) Revitalization Act.
What is INBRE? Continued
• The Congressional intent of the IDeA program
is to enhance geographical distribution of
research funds and increase research
• The INBRE Summer Research Program is an
initiative within a multimillion dollar grant with
Dr. Darrin Akins as the lead principal
Paycheck information
• Everyone must complete a direct deposit form
in order to get paid.
• You will receive $5,000 for your participation
in the program.
• You will receive 3 equal payments. The exact
amount is determined by your W-4.
• Your paycheck will be deposited directly into
your bank account on the 15th day of June,
July, and August.
Responsible Conduct of Research
• The National Institute of Health requires individuals
funded by their grants to participate in responsible
conduct of research training. For the OK-INBRE
Undergraduate Summer Research Program, this is
accomplished through an online tool sponsored by the
University of Illinois’ Ethics CORE.
• Before May 13, you are required to complete module
1. It should take about one hour. You may stop in
the middle of a module, save it, and go back at a later
Responsible Conduct of Research
Go to http://nationalethicscenter.org/register to set up an Ethics Core account
Once registered, you will receive a confirmation email. You must click on the link
provided in the email to confirm your registration.
Confirming your registration will take you to the Ethics Core login page. Login using
the user name and password you chose. You may also login by going to the homepage
(http://nationalethicscore.org) and clicking the login link at the top of the page.
Once you are logged in, click on “RCR Modules from CMDITR” in the top menu bar. To
start the tutorials, select “continue tutorials.” You may also preview the tutorials by
selecting “preview tutorials.”
You will be asked for the group that you are associated with to begin the
tutorials. Select “Oklahoma IDeA Network of Biomedical Research Excellence.” Click
Begin tutorials. You are only required to complete Module 1.
Please contact Megan Hay, 217-244-1885 with any site registration issues.
OUHSC Required Training
• HIPAA Training (Health Insurance Portability and Accountability
Act). Required for all students. http://www.ouhsc.edu/hipaa/
• Sexual Harassment and Discrimination Awareness Training.
Required for all students except those who took training last
• Annual Safety Training. Required for all students. Students
attending OUHSC, OMRF, or enrichment sessions will have
speaker for this and do not need to take training online.
OUHSC Email Account
• You will be sent an email from OU Health Sciences Center’s IT
department. This will be sent to the email address provided on
your application.
• This email will contain information needed to set-up an OUHSC
email account including userid and password. Please be on the
lookout for this. Your OUHSC userid and password are required
to access OUHSC training modules.
• During your first week of the program, please complete all
necessary training. Once you have completed the OUHSC
training, please email me.
• You will use this same email account for your abstract
Boot Camp Information
• All Redlands, OCCC and non-biotech TCC students are required
to attend the Boot Camp unless they attended last year.
• The Boot Camp will be held at Oklahoma City Community
College (OCCC) on May 19-23, 2014.
• OCCC is located at the juncture of I-240 and I-44 at 7777 S. May
• The Boot Camp will be held in the Main Building, Room 1C7.
Students should park in Lot G which is on the south side of the
main building (one without the clock tour), and proceed to SEM
entry 3.
Boot Camp Continued
8:30 am to 5:00 pm
Report to labs
Wednesday 1:30 pm to 5:00 pm
Thursday 8:30 am to 5:00 pm
8:30 am to 5:00 pm
Students can receive two credit hours for the boot camp. Regardless of
your home school, your credit will be issued through OCCC. I have
enrollment packets for all non-OCCC students. I have registration
packets for OCCC students. Enroll/register PRIOR to the beginning of
the boot camp. The grant will be billed directly for the cost of the boot
If you are from outside the metropolitan area and need housing for the
boot camp, we will pay for a hotel. Please email me.
You can find maps of OCCC’s campus at www.occc.edu.
You can either bring your lunch or eat at the school cafeteria.
College Credit for
Summer Experience
• Everyone must indicate on their orientation form if
they would like to receive college credit. You are not
required to get college credit.
• Please note that no one should register for any other
day courses during the summer.
• All OCCC and Redlands Students not assigned to
OUHSC/OMRF can receive credit through OCCC. You
will enroll during your boot camp, and your instructor
will have directions on what you need to do. The
grant will be billed directly for the course.
Credit at OU
Health Sciences Center
Students assigned to OUHSC/OMRF can obtain 3 credit hours from
OUHSC. Students assigned to UCO and OU have the option of receiving
credit from OUHSC as well. Please note, we do not pay for mileage or
parking. To receive credit, all students must attend all the scheduled
activities at OUHSC. There are Friday enrichment sessions with guest
speakers that cover such topics as how to write an abstract, prepare a
scientific poster, and discussions on exciting new research. If you are
assigned to UCO or OU and want to receive credit from OUHSC, indicate
this on the orientation form.
If you are enrolled in the course and are a permanent resident, you will
need to provide your permanent residence card and naturalization
documents to Elsa Higuchi. She must view them personally.
If you are enrolled in the course and are a US citizen born outside of
the United States, Elsa will need to see a native born abroad birth
certificate. A copy of a certified birth certificate will be sufficient.
Insurance and Credit at OUHSC
The Oklahoma Regents for Higher Education require you to have health insurance if you are
enrolled in a course at OUHSC.
1. If you have insurance, provide your insurance card for us to copy.
2. If you don’t have insurance and want to purchase it, please contact me. I will let you
know once it is online and available to purchase.
3. If you do not have insurance and don’t want to purchase it, you can either sign the
waiver to still participate in the enrichment sessions with no credit at OUHSC, or you can
choose to not sign the waiver and not participate in enrichment sessions.
4. This last option is only for students who do not have insurance. Indicate on the
orientation form that you don’t have insurance but would like credit for the course at your
home institution. You will still have to sign the waiver to participate in the enrichment
sessions, but I will try and get you credit through your home school.
5. If you are an international student assigned to OUHSC and your home institution requires
you to enroll in a course at your home institution, then you can still participate in the
enrichment sessions at OUHSC without credit if you provide proof of insurance or sign the
How to apply for credit at OUHSC
Next week, please create an account and complete the online application at the following
link - https://app.applyyourself.com/?id=uok-hs. Under the “Admissions Information” tab
select Graduate College, INBRE Program, for the Summer 2014 term. The course you will be
enrolled in is BMSC 4113.
Once you click on the submit button it will automatically direct you to the fee payment
page. A $40 application fee is required and must be paid online by either credit card or
Echeck. After completing the payment, please click on the submit button one final time to
actually submit your application. Contact Anita Bennett with any questions at 405-271-2347
Ext. 48912 or by email at [email protected]
You will be sent an email from OUHSC from Anita Bennett with instructions on how to
confirm acceptance online. Complete this and agree with the terms. Forward the final
confirmation page (looks like a receipt) to [email protected] Your application is not
complete until you do this.
McNair Scholars should contact Anita Bennett for directions related to application fees which
are exempt.
Registration for the course will end April 25. It will be billed to the grant.
College Credit for Summer Experience
Tulsa Community College
To enroll, you need to provide me your CWID. Please put your CWID
on the orientation form. I will forward this to Lyn Kent who will then
approve you to enroll. Once she has done that, you can enroll online or
on-campus just like any other class. The section is: BIOT 2993,
Selected Topics in Biotechnology, CRN 30357.
When you enroll, payment must be made the same day or you must
sign up for the summer payment plan. Students who do not may be
dropped from classes each night. If this happens, the student can reenroll at least one time before a hold is placed on enrollment, requiring
student contact with TCC Advising to remove hold. Beginning in May, a
payment shopping cart will be part of the enrollment
process. The INBRE grant will reimburse you for the class.
College Credit for Summer Experience
Northeastern State University
• NSU-Students can receive credit at NSU. You must
contact Dr. Jessica Martin to enroll in the course,
BIOL 4413, for the summer. [email protected]
• Please give her your NSU ID Number when you email
• NSU will invoice INBRE for your class, and INBRE will
pay the school directly.
College Credit for Summer Experience
• You can enroll in the following independent study course:
BIO 4930, CRN 35990, IS: INBRE Summer Research Program
• A current UCO student can simply enroll on-line. To help limit
enrollment to only INBRE summer research students, the system
will direct the student to obtain permission to enroll. The
student will need to call, email, or visit the Biology Department
office (974-5911, Sharon Lafave, [email protected]; Howell Hall
200), identify themselves as a participant in the INBRE Summer
Research program, and request permission to enroll. Biology
will then lift the requirement, and the student can continue with
the on-line enrollment. Only 2 credit hours are available. For
Chemistry students, please contact the Chair, Dr. Luis Montes.
College Credit for Summer Experience
• East Central University Students: You will work with Dr. Stephen
Fields, [email protected], to get enrolled in a course. ECU will
invoice INBRE for the associated costs of the course and will
then apply the reimbursed amount to the student’s account.
• SWOSU Students: Enroll in Independent Study CHEM 4002 or
BIO 4002. If you receive credit through Chemistry, you will need
to submit a paper on your work. You should be able to modify
your poster to fulfill this requirement. Contact Dr. Bill Kelly,
[email protected]
• SWOSU will bill the grant directly for your course.
College Credit at Cameron and
• Cameron students need to enroll in BIOL 4123 –
Special Studies (Course record number 30069) with
Dr. Carla Guthridge, [email protected] Please
work with Dr. Guthridge directly. You must attend all
enrichment sessions at OUHSC. She will receive the
attendance record.
• For SEOSU, Please work directly with Dr. Nancy Paiva
to enroll in course Chem 4990 or Dr. Teresa Golden
for BIOL 4990.
Credit Reimbursement
• If you paid for your summer course and need
to get reimbursed, you will need to provide us
with an invoice/bill from your school. It needs
to have:
Your name
The course name
The hours
Total cost in tuition and fees for this course
Show you have paid in full
Credit Reimbursement Continued
• You also need to sign the bottom of a form 3.
• The invoice/bill needs to be mailed to:
OUHSC, Dept. of Microbiology and Immunology
Stephanie Odparlik
940 Stanton L. Young Blvd., BMSB 1045
Oklahoma City, OK 73104
Parking for OUHSC/OMRF Students
• OUHSC parking is $22 per month. On the first
day of the program, students will park in the
lot labeled O on the map. There are
entrances off N. Everest Ave. and N. Lottie
Ave. The gate should be open.
• OMRF will provide parking for its students.
Contact your mentor prior to the beginning of
the program. Also, see HR at OMRF on the
first day of the program.
Parking For Students Assigned to
• You must register online by May 13
• Go to ouhsc.edu/parking/
• Select First Time Online Registration on left
hand side
• Complete Guest User Registration Questions
• Next, you will “manage my vehicle” . You will
be asked for your tag number, vehicle make
and model, plus additional information
• You will get your actual permit on the first day
of the program.
Parking at Other Locations
 For those students located at UCO, parking is $25 for
the entire summer. You must apply in person
anytime after May 9th. The parking office is located
on the 3rd floor of the Nigh University Center. The
Nigh Center is on Garland Godfrey Drive, which
intersects 2nd Street in Edmond.
 For all other students, please contact your mentor to
inquire about parking at the school you are assigned.
Make arrangements prior to the beginning of the
Dates of the Program
• May 19
May 20
May 26
June 15
June 19
June 20
• June 24
• June 26
8:30-5:00 Boot Camp begins for community college
students only
First day of the program
Off for Memorial Day
First Paycheck
RSVP Due for Barbeque
11:30-1:30 Lunch panel discussion with graduate
programs at OUHSC
12:00-1:30 Lunch with Drs. Akins and Howard
5:00-8:00 Barbeque at Student Union at OUHSC
Dates of the Program Continued
 June 30 11:00
Meeting with MD and MD/PhD
Off for 4th of July
Abstract due
RSVP to luncheon due
Second paycheck
Poster contest at OUHSC
Dates of the Program Continued
• July 18
8:45 am
9:00 am
9:00-9:30 am
9:30-10:30 am
10:30-11:30 am
11:45-1:30 pm
• August 15
Poster Presentation and Luncheon
Set-up poster
General poster viewing
Even numbered posters present
Odd numbered posters present
Last pay check
Final Poster Presentation
• You will be given guidelines and instructions on how
to prepare your poster and abstract. For those
students not located at OUHSC, these will be emailed
to you.
• Your mentor is responsible for the costs of preparing
your poster.
• Please review map for parking and event directions.
• We will need your abstract for the book prior to the
poster session. Abstracts are due by 10:00 am on
July 7.
Awards for Community College Students
• The two community college students with the best posters will
win a $2000 transfer scholarship. To be eligible, you must be
transferring to a four year college in the fall of 2014.
• We will sponsor two qualifying students to attend the SACNAS
Conference. SACNAS is a society of scientists dedicated to
fostering the success of Hispanic/Chicano and Native American
scientists—from college students to professionals—in attaining
advanced degrees, careers, and positions of leadership.
“Creativity, Vision, and Drive: Toward Full Representation in STEM"
Los Angeles, California, October 15-19, 2014
Award Opportunities
• On Thursday, July 17, there will be a contest
to select the top four posters from all the
summer programs (INBRE, NARCH, SCC, and
What to do prior to May 20th
• For those wanting credit at OUHSC, apply online.
• Complete parking permit request for those assigned
• Take the Responsible Conduct of Research Tutorial.
• Everyone needs to have contacted their mentor prior
to the beginning of the program. Find out where
their lab is located. This is often in a different
location than their office.
• Please complete the training tutorials during the first
week of the program
First Day of Program for
• We will have another orientation meeting on
the first day of the program, May 20
• Students need to meet at 9:00 a.m. at the
Bird Library Auditorium, #299.
• After the meeting, we will go get student i.d.
cards, parking permits, have a tour of
campus, eat lunch, take photographs, then go
to labs. We will have a casual get acquainted
reception from 4:00-5:00 pm.
Other Items
Dress attire for labs
Work hours in labs
Atmosphere of lab
Punctuality and attendance
Cell phone and texting
Letters of recommendation
Check email regularly and www.okinbre.org
2013 INBRE Program Participants
• Jennie Allen, Hunter Bearden, Jacob Greene,
and Craig Land

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