Early warning system through SMS

Report
Mobile Services that Empower Vulnerable Communities
Joint Emergency Operation (JEOP)
SMS System for Early Warning and Response
Ethiopia
Shenkut Ayele
EW Assessment and Response Coordinator/Manager
March 20, 2013
ICT4D Conference
Accra, Ghana
JEOP Background
• USAID funded emergency food assistance program providing
food aid to 984,211 people (August 2012-July 2014)
• Operational in 79 districts across 6 regions through consortium
members in collaboration with GoE/DRMFSS
• Program innovations include SILC, Behavior Change
Communication (on improved use of supplemental blended
food to prevent malnutrition) and EWS/SMS systems
• Previous JEOP EWS (2010 – 2012) faced specific issues:
• Generating timely, reliable, complementary and
qualitative data for decision-making
• Timely reporting for effective response
• Real time Data & reporting could only be addressed through
ICT4D
JEOP operation areas:
ICT4D Solution
To address the challenges identified, JEOP designed a
Participatory Early Warning and Response System using
SMS
• HNI – DataWinners Software
• Building the SMS System with online training from
HNI (via Skype)
• Information from the field/districts sent to a database
• Real timely data via Weekly SMS collected and
uploaded on DataWinners Database (web based)
• Training of SMS data Senders and Govt staff of each
District & members of District EW committees
• EW Coordinator and Focal Persons per JEOP Partners
ICT4D Solution (Cont.)
Data Collection & Information Flow
Export of Data from
Database to Excel
Data Analysis with use of IPC
and Reporting (Monthly
Updates)
Data Transfer to
Database (CRS)
Mobile Phone #: Data
Receiver (CRS)
•
•
•
•
•
Mobile Phones/SMS –
Data Sender
Data collection with
tools/ Copy of
information to District EW
Office
Sources of EW
information/District
Level
•
•
•
•
USAID
Federal Gov
Regional Gov
District Gov
JEOP
Consortium
Members
FEWSNET
WFP
Community EW
committee
Other Partners
Key Successes
• 71/79 JEOP Operational districts covered
• Timely reporting on 24 key indicators (previously 16)
• Coordination/Complementarity
• Effective communication/Transparency
• Sharing of information with donors & partners
• Learning/Innovation
• Linking EW Data to Targeting/Actions/Forecasting and
Planning (call forward requests/Pipelines)
• Monthly EW updates
• Better understanding the food insecurity situation of
districts
• SMS senders learned and adopted the system
• Data exportation to excel
Key Issues / Challenges
• More robust data analysis and export from
Database
• Filtering data with more query options
• Synchronization with GoE EWS
• Production of graphs (by district/crops/price
etc…)
• Maps , Tables (by district/crops/price etc…)
• Exporting Data to other software applications
such as SPSS
Lessons Learned
• Vulnerable communities are both sources and receivers of EW
information
• District officials have more voice to represent the vulnerable
community to higher levels of government
• Improved food aid beneficiary targeting can help districts meet
needs
• Through the lesson learning forum, JEOP’s SMS system has
been identified as a key contributing factor for the
complementarity/coordination of the national EW and response
system
• The SMS system has the potential for different purposes
accommodative capacity
• Regional officials and partners expressed their interest to adopt
the SMS system for more wider purpose
Summary and Close
• SMS is a key solution to Early Warning and Response to
address food insecurity in Ethiopia
• It is generating quality and accurate real time EW data
from JEOP districts
• JEOP management and stakeholders use the EW data
for resource planning and to trigger response
• GoE and USAID are very interested in the results
achieved by JEOP in rolling out a similar system at
national level.

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